Organization: Concern Worldwide
Description: This is a 36 month (negotiable), new role with unaccompanied terms based in N’Djamena with frequent travels to the area of operations (40%) of DIZA programme (Sila, Salamat and Ouaddai Provinces), with a Salary of Grade 3 €35,811 – €39,790 per annum plus benefits.
Concern Worldwide has recently been selected as Consortium Lead for a 3-year programme named DIZA “Programme de Développement Inclusif des Zones d’Accueil au Tchad” whose overall objective is to improve the living conditions and the resilience of the local population, including refugees and returnees to the areas in Eastern Chad (Ouaddai, Sila, Salamat Provinces).
The DIZA Consortium Finance Manager is responsible for reviewing and compiling financial reports from the various consortium members. He will also be responsible for coordinating audits and consolidating requests for funds from all DIZA partners.
Specific to finance and grant compliance, s/he will ensure consistent application of relevant finance and operations policies and procedures to ensure effective programme implementation as well as compliance with relevant donor regulations.
Under the Line Management of the Consortium Coordinator and the technical responsibility of the Country Finance Manager (CFM), the DIZA Consortium Finance Manager will work closely with the DIZA Consortium Coordinator, the DIZA Project Managers, Finance and Administrative staff of other consortium members, including HR, Logistics and IT functions, other Programme Managers and all Country Management Team (CMT) members.
Main Duties & Responsibilities:**
- Financial System
- Ensure that agreed financial policies and procedures are developed and implemented across the consortium to: protect the assets and financial interests of the Concern Worldwide and the consortium members; ensure accountability to the donor(s); promote compliance with donor requirements; and to meet legal requirements
- Ensure that sub-grant related processes and procedures are standardised and consistently implemented throughout the programme, including pre-award compliance checks, agreements, disbursements, reporting, timelines and partner capacity-building
- Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation.
- Closely monitor all financial activities, and keep the CMT advised of all situations which have the potential for a negative impact on internal controls or financial management performance
- Financial Control
- Ensure that donor compliance is adhered to within the Consortium Coordination Unit and in all consortium member agencies; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations
- Review and monitor budgets of consortium members to support financial stability, on-going programme viability, efficient cost structures and value for money that meet the requirements of donors.
- Help the CFM to review existing systems on an on-going basis in order to maintain an adequate level of internal controls, in compliance with Concern’s policies and procedures
- Ensure that the consortium financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
- Lead the preparation of annual & revised consortium budget and donor budgets including budget template preparation and complete the responses on budget feedback.
- Manage internal and external audits that are carried out as per Concern and donor requirements in relation to DIZA; support the Country Finance Manager to prepare management responses; ensure all agreed remedial actions are undertaken in a timely manner
- Carry out regular and random checks for compliance with partners reporting to the head of the partner organisation, Consortium coordinator and the Country Finance Manager
- Financial Reporting
- Manage timely & accurate preparation of data for monthly management accounts for CFM, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances
- Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners (as required) and keep CFM informed
- Review and completion of the financial reporting pack prepared by Shared Services Accountant including consortium commentary and CFM/CMT approval and dealing with feedback from Dublin jointly with Shared Services Accountant. Support the timely & accurate preparation of donor reports for external donors / agencies.
- Provide financial analysis where necessary especially on maximizing available funds and advice to CFM.
- Staff Management & Capacity Building
- Train and develop the capacity of the partners’ finance team to ensure that a good standard of financial management is maintained
- Under take financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.
- Other financial duties and general systems support
- Investigate and implement procedures for statutory deductions,
- Ensures social security & taxes are complied with & liaise with relevant authorities in this respect.
- Work with the Systems Director , CFM and Consortium Coordinator to support development of policies and procedures for procurement, logistics, HR and IT
- Support training of staff in procurement, budget management and systems policies and procedures as appropriate
- Preparation of monthly cash flow and ensuring adequate monetary levels in field offices
- Adhere to the standards of conduct outlined in Code of Conduct (CoC) with Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking Policy.
- Support and promote the standards outlined in the Concern Code of Conduct and related policies to the team, partner and stakeholders and be committed to providing a safe working environment.
- Actively participate in Concern accountability initiatives (communication strategy, participation and CRM for example) ensuring that they are integrated into the project
- Undertake other related duties as may reasonably be assigned by the CFM, Consortium Coordinator and Country Director.
Education, Qualifications & Experience Required:
- Qualified Accountant (CA/CMA/ACCA/CPA degree) or Master’s degree in finance 3-5 years’ experience in a similar position, ideally in a lead agency consortium
- Experience of working on projects funded by major international donors, particularly EU.
- Experience in developing staff technical and management capacities
- Experience in managing finance/compliance for complex grants in sensitive settings.
- Fluent in English and French
- Familiarity with broader systems development including procurement, logistics, HR and IT.
- Experience of working/living in insecure and sensitive environments
- Ability to work under pressure to meet tight deadlines
- Ability to build productive working relationships within a multicultural and multidisciplinary team
- Positive attitude of “can-do”, solution-oriented.
- Ability to cope with stress, to work under pressure in often strict deadlines.
- Ability to work on own initiative and in team
- Excellent knowledge of Microsoft Office.
To apply: To apply: CVs should be submitted through our website at https://jobs.concern.net by closing date. Due to the urgency of this position we may offer this post before the closing date.
Concern is an equal opportunity employer and welcome applications from all section of the community.