Organization: UN Children’s Fund
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a future
The Office of Research-Innocenti (OoR) is the dedicated research office of UNICEF. It undertakes and commissions research on emerging or current issues of relevance for children to inform the strategic directions, policies and programmes of UNICEF and its partners.
In April 2018 our office moved its premises to a larger building in an open-space setting. Additional work is required to set up and stabilize the building infrastructure, furnishings and to create an effective and secure work environment.
We are looking to hire an experienced facilities and administrative consultant to work on the set-up and finalization of infrastructures that will improve the work environment without compromising on security aspects. The consultant will work closely with an Architect and Operations team developing design proposals in all project phases from initial development to completion and assist in the design and documentation of interior spaces.
In more detail the consultant will provide:
1.Office facility management and maintenance support•Provide support in achieving an effective acoustic improvement of the new office/meeting space, working in coordination with the supervisor/OPS team and the acoustic consultant. •Provide support in attaining appropriate interior décor, furnishings and equipment for the new office/meeting space, working in coordination with the supervisor/OPS team and the interior designer/architect consultant. Liaise with the host institution (IDI) for any approval(s) required for structural interventions, if any.•Coordinate with the host institution as well as building constructors/technicians for required repairs and improvement, as necessary. 2.Planning Safety and Security Procedures•Support developing plan of action to ensure the safeguarding of premises, assets and resources in accordance with UN/UNICEF facility and security management guidelines.•Support developing the plan of action to ensuring safety and security of staff, taking into consideration the recommendations from the “Worker’s Safety and Health Assessment” report. •Arrange the post-move security assessments by the UN Security Coordinator for Italy and the UNICEF Security advisor. Follow-up on any improvement measures, as required. •Assist updating UNICEF security documentation, including the Office Business Continuity Plan in relations to the new premises. •Support planning and conducting all security related contingency exercises and trainings (i.e. first-aid, fire, emergency evacuation, etc.).
3.Administrative support and arrangement of contracts with vendors/service providers.•Provide administrative/contracting support for office premises improvements. • Undertake market research to identify potential supplies for service contract when necessary. •Support preparing appropriate solicitation documentation in accordance with UNICEF Supply manual and procurement policies: prepare Request for Quotation, Invitation to Bid and Request for Proposal for supplies and institutional contracts as required.•Provide support in preparing necessary contracting documentation.
4.Other dutiesPerform other relevant and related duties as required by the supervisor
To qualify as an advocate for every child you will have…
Qualifications and/or specialized knowledge/experience required and desirable for undertaking the assignment:
- Completion of secondary education (i.e. high school diploma) is a minimum requirement.
- Technical and university level courses related to facility management, business administration or related field is an asset.
- Minimum of six (6) years relevant work experience in provision of facility management and administrative support is required.
- Previous hand-on experience in planning and delivering facility management/maintenance and administrative support services and contracting is highly desirable.
- Knowledge of Italian building structure, safety and security codes/norms is an asset.
- Knowledge of UN/UNICEF rules, regulations and procedures is an asset.
- IT skills and working knowledge of the Microsoft suite of products (including MS Word, Excel & Power Point) is required.
- Ability to take initiative, multi-task and prioritize workload.
- Fluency in English and Italian (verbal and written) are required.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Candidates who wish to apply are expected to be national of Italy or EU. Non-EU nationals must possess a valid work permit for Italy.
Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=517010