Position Title : Consultant-External review of GSAC’s structures, systems, processes & procedures
Duty Station : Home based
Classification : Consultant, Grade Other
Type of Appointment : Consultant, 30 days
Estimated Start Date : 15 April 2021
Closing Date : 18 March 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Staff members of the International Organization for Migration (IOM) are represented by the Global Staff Association (GSA). The GSA aims to safeguard the collective and individual rights and interests of IOM staff members globally, promote their welfare, resolve issues arising between IOM staff members and the Administration, and advocate with the Administration for changes that will benefit IOM staff members and the Organization as a whole. In 2017, IOM created the Global Staff Association Committee (GSAC) to replace the Staff Association Committee (SAC) in Geneva and to act as the executive body of the GSA. GSAC members were elected in 2018.
In view of the election of a new GSAC cohort that will come into office in July 2021, the current GSAC members seek to take stock of the GSAC structure’s effectiveness and efficiency, culminating in a set of concrete recommendations for improvements for the newly elected members. The 20-page report will lay the foundation for a set of recommendations that the current GSAC members will develop based on practical knowledge acquired over the past three years.
Under the direct supervision of the GSAC Chairperson and in coordination with the GSAC Vice-Chairperson, GSAC Regional Representatives, and GSAC Secretariat as necessary throughout this assignment, the successful candidate will conduct a comparative analysis of good practices of other international organisations’ staff associations and the Federation of International Civil Servants’ Associations (FICSA). The candidate will also consult with GSAC, GSA members, GSAC external legal advisors, National Staff Association Committees (NSACs), the Administration, and other staff associations at international organisations with a view towards assessing GSAC’s current structures, systems, processes, and procedures in order to make concrete recommendations for realistic improvements.
Core Functions / Responsibilities:
Organisational Design and Structure
- Devise an implementation plan and timeline based on the Terms of Reference, to be reviewed and agreed upon with the GSAC Chairperson;
- Carry out an analysis and formulate recommendations for improvement of the Committee and the Secretariat’s structures in terms of:
• the number of GSAC members required to fulfill GSAC’s core functions;
• the number of voluntary members vis-à-vis full-time staff members compared to the size of membership, planned activities, and expected results;
• allocating specific roles and responsibilities and leveraging members’ strengths;
• improving internal communications flows among the GSAC Regional Representatives, NSACs, and the GSAC Secretariat;
• establishing a percentage of working hours for volunteer members to devote to GSAC activities per week and how to implement this in the IOM context, taking matters such as projectisation and decentralisation into account; and
• reporting lines and performance evaluation / peer review of all full-time GSAC members.
Advocacy, Strategic Planning, and Influence
- Carry out an analysis and formulate recommendations for improvement of GSAC’s work in terms of:
• Advocacy: assessing the impact of GSAC’s presence in IOM and external fora, increasing GSAC’s influence to promote staff well-being, and sharing good practices for effective lobbying on behalf of staff interests and concerns; and
• Impact and Priorities: assessing the impact of GSAC’s policy efforts, criteria for selecting priority areas, and potential tools for a future analysis of impact / return on the Administration’s investment in the structure.
- Undertake an analysis and formulate recommendations for the improvement of GSAC’s Case Management System (CMS) in terms of:
• assessing and assigning cases to the Regional Representatives, including the possibility of having a consultant or full-time staff member devoted to this work;
• developing a set of internal Standard Operating Procedures (SOPs) for case assessment, management, and referral; and
• organising trainings for Regional Representatives to strengthen resilience, reduce the emotional impact of providing assistance, and explore effective ways to provide support to distressed staff members.
Tangible and Measurable Outputs of the Work Assignment
- Implementation Plan and Timeline
- Confidential consultations with staff members who received GSAC support, GSAC members, the GSAC Secretariat, NSACs, external legal advisors, senior management, other staff associations, and FICSA
- A preliminary report to receive feedback from GSAC
- A final report of approximately 20 pages containing analysis of all areas and a set of concrete, tangible recommendations tailored to the IOM context
Realistic Delivery Dates and Details as to how the work must be delivered
- 15-20 April: Submit detailed implementation plan and timeline
- 20 April – 10 May: Engage in stakeholder consultations
- 20 May: Submit draft report
- 7 June: Submit final report based on feedback from GSAC by 31 May
Performance Indicators for Evaluation of Results
- Deliverables carried out according to the timelines outlined above
- Final deliverables reflect inputs of all parties consulted
- Satisfactory completion of tasks indicated in these ToR
- Quality of the elaborated analysis
- Adequate and prompt provision of technical inputs
- Timely delivery of drafts and deliverables as indicated in these ToR
- Periodic and regular progress updates
- Compliance with the IOM Data Protection Principles, IOM Guidelines on Research Report Writing, IOM House Style Manual, and IOM Spelling List
Required Qualifications and Experience:
• Advanced academic credentials in psychology, social work, criminal justice, law, organisational development, sociology, public administration, human resources management, or any related Social Science field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Previous experience in evaluation, working for an international organisation and/or a staff association, counselling, or human resources is an asset;
• Excellent research, analytical, communications, and writing skills;
• Ability to maturely handle sensitive and confidential information; and
• Flexibility to engage with staff according to the working hours of different time zones.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Applications must include a curriculum vitae, cover letter, and financial proposal. The consultancy will take place from 15 April 2021 – 31 May 2021.
The consultant must adhere to the International Organization for Migration (IOM) Data
Protection Principles (IN/138) and maintain confidentiality.
The consultant will be responsible to follow IOM writing guidelines and latest glossaries in all given assignments for accurate translation.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
Competencies will be assessed during a competency-based interview.
• Internationally recruited professional staff are required to be mobile.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment or visa requirements and security clearances.
• Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 March 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 05.03.2021 to 18.03.2021
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: CON 2021 04 – Consultant – External review of GSACs workplace structures systems processes and procedures – Homebased (56885593) Released
Posting: Posting NC56885594 (56885594) Released