Integrated Knowledge Management (IKM) Officer

A. About Asian Disaster Preparedness Center
ADPC is an autonomous international organization with a vision to reduce disaster
and climate risk impacts on communities and countries in Asia and the Pacific by
working with governments, development partners, international organizations, NGOs,
civil society, private sector, media, and other key stakeholders.
Established in 1986 as a technical capacity building center, ADPC has grown and
diversified its expertise across social and physical sciences to support sustainable
solutions for risk reduction across a broad range of specialist areas. With over 100 staff
from 19 different nationalities and a wide range of professional expertise from
atmospheric scientists to social scientists with experiences from all levels of engagement
typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an
effective manner. ADPC is a competent regional resource center and has seven thematic
departments: ADPC Academy, Risk Governance, Climate Resilience, Urban Resilience,
Health Risk Management, Preparedness for Response and Recovery, Geospatial
Information. These are supported by Finance, Human Resources and Administration,
and Strategic Planning departments. In addition to the departments, ADPC works on
three cross-cutting themes: Gender and Diversity, Poverty and Livelihoods, and Regional
and Transboundary Cooperation through permanent working committees.
ADPC Strategy 2020 guides the organization in providing comprehensive risk reduction
support to countries and communities in Asia and the Pacific. ADPC recognizes the
importance of examining the linkages between disaster risk management, poverty
reduction, gender equality, sustainability, rights-based approaches, climate change
and regional cooperation.

B. Background
The Preparedness for Response and Recovery department of ADPC focuses on enhancing
the preparedness, and response management capacities of governments, response
organizations, volunteers, non-governmental organizations, the private sector,
communities, and other traditional and non-traditional actors of the Disaster Risk
Management Ecosystem. It also strives to strengthen the capacity of institutions and at-risk
communities for faster and efficient disaster recovery. The department works with the
above-stated actors to ensure that the regional, national, sub-national, and local disaster

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preparedness, response, and recovery frameworks and implementation plans are in place,
well before disaster strikes.
The humanitarian and disaster risk management landscape of the Asia Pacific region has
become more complex over the past few decades. It is critical that disaster preparedness,
emergency response, and recovery become more efficient to keep pace with the rapidly
evolving context of emergencies and extreme events and meet the needs of millions of
people in need of humanitarian assistance and recovery. Successful recovery following a
disaster is challenging as it occurs in an urgent and chaotic environment – often involving
many government and non-government actors. ADPC recognizes that preparedness for
response and recovery planning is important, guided by essential aspects of accountability,
compliance, equality, inclusion, and clarity of roles and responsibilities.

C. Statement of Intent:
The Asian Preparedness partnership (APP) is a multi-stakeholder regional partnership
comprised of national and sub national governments, local NGOs, civil society
organizations, media, the academia and the private sector in Cambodia, Myanmar, Nepal,
Pakistan, Philippines, and Sri Lanka, with the support from the Bill and Melinda Gates
Foundation. The APP promotes and supports locally-led actions to prepare for, respond
to, and recover from disasters, commonly referred to as “localization.” The IKM officer will
engage in promoting the south-south learning, knowledge exchange and outreach among
and between the APP and other program countries in Asia-Pacific and the global south.
The officer will be responsible for building and maintaining a positive profile of APP and
Preparedness for Response and Recovery (PRR) Departments’ work through impactful
media and outreach across key external online and offline communications channels; and
delivering compelling stories and events that reinforce the image of APP while supporting
regular and efficient sharing and exchange of information through intra and interregional
networking. The officer will also develop strategies for localization agenda to be integrated
into regional and global networking platforms and discourse through building and
collaborating with other south-south networks/platforms. The IKM Officer will be based at
the ADPC Bangkok office.
Note:
It is not the intent of this Position Description to cover every aspect of the position
requirements, rather to highlight the most important areas of personal and joint
responsibility.

D. Key Responsibilities
• Coordinate, facilitate and promote south-south learning and knowledge
exchange on Disaster Risk Reduction between the APP and the global south
countries;
• Design & implement knowledge exchange tools, products, and protocols including
but not limited to web portals, social media, online discussion fora, etc.;
• Conduct research on regional knowledge sharing networks/institutions and provide
active support in initiating south-south learning exchange and knowledge
management among and between the networks and partnerships;

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• Prepare and produce content for monthly electronic newsletters, including carefully
curated articles and preparation and production of briefing materials on the
programs as needed/requested;
• Lead, design and develop multimedia products (audio and videos) for the program
activities and events;
• Updating, and management of the APP web portal by developing web content;
• Document evidence-based good practices and case studies to promote regional
scale ups and knowledge sharing
• Assist in developing, reviewing and editing of technical reports, special reports,
program documents, regular progress reports including quarterly and annual
reports;
• Developing content and outreach for virtual events and e-learning modules and
courses;
• Assist with stakeholder outreach by planning and writing content for media, social
media, and events;
• Work with task leads /program managers to prepare communication and outreach
materials such as presentations; posters; brochures, factsheets etc.;
• Coordinate with and assist other programs under PRR for knowledge management,
communications and outreach;
• Coordinate with ADPC communication team, M&E team, and other thematic
program teams to capture good practices and promote south-south learning
processes;
• Other duties and responsibilities as assigned by the Director, PRR.

E. Qualifications
Education:
• MSc in Disaster Management, Emergency Preparedness, Public Health or related
disciplines is essential.
Work Experience:
• Overall experience of 5 years out of which at least 3 years of professional experience
in research, knowledge production and management, communication and outreach
in Disaster Management or a related field, is required;
• Excellent English language skills, both oral and written, is required;
• Website management skills and experience with web-based content management
systems is required;
• Proven experience in developing content for outreach through online and social
media platforms;
• Analytical capacity and demonstrated ability to process, analyze and synthesize
complex, technical information into user-friendly formats and products;
• Proven ability to support the development of high-quality knowledge products
including the development of multimedia products;
• Proven ability to communicate effectively in writing to a varied and broad audience
in a simple and concise manner;
• High level of competence in writing and editing reports and other technical
communications;
• Experience in collaborating and networking with regional networks for Disaster
Management;
• Previous experience in working with international organizations; developmental

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organizations and NGOs; and
• Knowledge of working ethics of national government agencies, NGOs, private
organizations and international organizations in the Asian region.
Personal Qualities:
• Self-motivated, pro-active and takes initiatives;
• Demonstrated ability to plan, and organize work & time independently;
• Excellent interpersonal and communication skills, team-oriented work style, and
experience in working in a multi-cultural environment;
• Strong networking capacity and understanding of humanitarian and development nexus
at local and regional levels;
• Strong desire to learn, undertake new challenges, must be creative problem-solver, and
must have self-confidence;
• Willingness to work hard, good sense of humor but with seriousness about the quality
and excellence of work.
Languages
• English is the working languages of ADPC. For the post advertised, fluency in
English is required. Knowledge of another language is an advantage.
General Requirements:
• Operate within all ADPC Guidelines & Procedures/ Policies;
• Operate within specific program needs.

F. Reporting Relationship
• Report to APP program Lead and Director, Preparedness for Response and Recovery
Department of ADPC.
• Work closely with other Project/Program Managers of PRR.
Work closely with other departments, ADPC communication team, and staff of ADPC as
required.

G. Contract Duration
The contract duration will be for two (2) years initially with a possibility of extension based on
performance and technical requirements of the position.

H. Selection Method
A staff member will be selected in accordance with ADPC’s recruitment and/or capacity
assessment process.