Organization: COOPI – Cooperazione Internazionale
The Iraq humanitarian crisis is recognized as one of the worst global crisis, with about 3,1 million of Internally Displaced Persons (IDPs), 11 million of people in need (with a total population of 36 million of inhabitants) and hundreds of thousands of people moving to go back to the recently liberated areas exhausted by the war. Fallen under the control of the militias of Daesh on 2013, Mosul district sees one of the picks of the crisis. October 2016 the offensive driven by the Government’s army has started to take back control of the area. The area in the region of Ninewa is characterized by massive movements of people being displaced or going back to the areas which are being progressively liberated. The crisis has negative consequences also on the people who managed to never move. With reference to needs in the Education sector, end of 2016 only 60% of school-age children has access to school. Among the children part of displaced households, less than 33% have access to school. The impacted territories are affected by lack of teachers and school personnel. Many barriers make the school access difficult to children.
COOPI has started its humanitarian action in the sectors of Education in Emergency and WASH, installing and activating temporary schools in 4 villages in the Qayyarah sub-district (south of Mosul), delivering formal and informal education, WASH in facilities and protection activities for about 1.200 children and around 70 teacher, psychologists and facilitators. Currently COOPI is renewing the project in 4 additional villages and it is delivering some WASH in schools in Mosul city. Moreover, a base office in Mosul was activated. COOPI is also aiming at expanding its activities in other areas (e.g. Sinjar, in favour of the Yazidi minorities) in the Education in Emergency, WASH and Protection sectors.
Key Responsibilities and Role
The Country Administrator is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in country. He/she will report functionally to the HQ Area Administrator and hierarchically to the Head of Mission or directly to the HQ Area Manager.
- Ensure compliance with financial and other requirements set by the Donors and COOPI internal financial and administrative procedures;
- Monitor cash flows and supervise petty cash handling;
- Ensure proper administration for outstanding debtors and creditors, follow-up overdue and signal potential problems in timely manner;
- Produce monthly cash and bank reconciliation statements;
- Prepare monthly, quarterly and yearly projects’ financial reports;
- Control and assure compliance of program expenditures with program budgets;
- Prepare payment vouchers and verify supporting documents for project and administrative expenditure. Ensure classification of all financial information and documents in accordance with the projects and respective budget lines;
- Ensure appropriate filing system of financial documentation is in place, accurate and updated;
- Provide timely and systematic monitoring of program expenditures as well as timely budget program forecasts;
- Prepare, on a monthly basis, financial reports and/or requests to be sent to COOPI Milan HQs;
- Supervise and manage program staff: supervise preparation of contracts for personnel staff; manage contracts of local and international staff and supervise administration staff;
- Application of mechanisms relative to any on the job training of personnel working on the project;
- Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained;
- Monitor the Country’s Security; implement the security measure in accordance with the COOPI guidelines and with the Head of Mission;
- Coordinate the Country’s registration documents, from the visas of the staff to the registration processes at the local authorities;
- Build relationship with the banks for a proper financial management;
- Supervise preparation of lease contracts, contracts with suppliers and any other contract issued by the program. Ensure that contractual commitments are accurately tracked;
- Supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process. Ensure budget availability of expenditures and that appropriate authorizations are in place;
- Budget preparation: support the Head of Mission and Project Managers in budget preparation as well as proposals development;
- Procurement: provide technical oversight to the procurement process and ensure proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme;
- Ensure that taxes are timely remitted to relevant authorities;
- Bring-up date the stock inventory.
- University degree in social sciences, business or technical sciences.
- A minimum of three years of relevant working experience;
- Experience in international relief and development in Middle East countries in a similar position;
- Experience in logistics, procurement and security matters is a strong advantage;
- Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
- Proven capacity to work in a team is essential; experience in managing staff is a plus;
- Experience in liaising with governmental/local authorities, IOs and NGOs;
- Demonstrated ability to work in stressful environments and under pressure;
- Experience in working in conflict-prone environments a plus;
- Fluency in English language;
- Knowledge of Arabic and/ord Kurd is a plus;
- Previous work experience in Iraq is a plus;
- Knowledge of COOPI’s procedures is a plus;
- Knowledge of main donors’ procedures is a plus.