Organization: International Organization for Migration
Call for Applications
Position Title : Operations Officer
Duty Station : Djibouti, Djibouti
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 03 October 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Under the direct supervision of the Chief of Mission, the successful candidate will be responsible and accountable for carrying out duties related to movements of the resettlement programmes, EUTF and other Operations and relevant activities in IOM Djibouti.
Core Functions / Responsibilities:
- Monitor and follow up on all IOM Djibouti movement operations activities relating to resettlement, including humanitarian evacuation, repatriation, other movements, e.g. charter operations, visa support, counseling and orientation, and return emergency response.
- Supervise the logistical arrangements for migrants and refugee travel including obtaining relevant clearances from the Government authorities; and ensure timely logistical arrangements with ground transportation companies.
- Responsible for the review, adjustment and endorsement of bills and invoices from transport contractors prior to payment by IOM. Negotiate with ground transport providers to ensure low cost, effective, convenient and safe transport of refugees, migrants, IOM staff and other eligible travellers.
- Communicate and coordinate with relevant IOM units and other IOM country offices, international organizations, voluntary and governmental agencies, embassies and other entities to support the processing and implementation of all aspects of the operational activities, and ensure the completion of relevant statistical and narrative reports.
- Supervise the airport staff during reception and departure of migrants and refugees who are traveling under IOM auspices.
- Contribute to maintaining a positive working relationship with IOM partners, including government officials, Officials of Resettlement countries, United High Commissioner for Refugees (UNHCR) and other key partners.
- Draft financial and other types of reports and recommendations regarding the progress of travel projections, security measures, and accurate movement statistics.
- Assist in overseeing the operational staff. Provide training, support, and guidance in the usage of the in-house system application tools, including MiMOSA, I-Gator, and the AMADEUS booking reservation system.
- Assist in country-wide coordination of the programme. Implement measures to maintain a high level of integrity consistent with the principles stipulated in the IOM Movement Management Manual (MMM). Follow up on programme implementation and monitoring.
- Monitor and evaluate the entire operations business process, identify areas of improvement as well as simplify and enhance efficiency.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Political or Social Science, Business Administration, Mathematics, Statistics or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• At least one year of experience in a complex humanitarian emergency or post-conflict environment;
• Experience in IDP/refugee protection or relevant human rights and legal experience;
• Good level of computer literacy;
• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Fluency in French is required. Working knowledge of English is an advantage.
The successful candidate is expected to demonstrate the following values and competencies:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements and security clearances.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 October 2018 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
From 20.09.2018 to 03.10.2018
Requisition: CFA 2018/36 – Operations Officer (P) – Djibouti City, Djibouti (55658395) Released
Posting: Posting NC55658402 (55658402) Released