Position: Policy LINK – South Sudan Procurement and Logistics Officer
Location: Juba, South Sudan
Contract Name: USAID/Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK or LINK)
Status: Long Term Technical Assistance
Start Date: On/around May 1, 2020
Supervisor: South Sudan Country Lead
The five-year (2019 – 2024) Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK or LINK) project will strengthen the capacity of local actors and institutions to lead and manage the agricultural transformation process and contribute effectively and collectively to improved, broad-based food security policy outcomes.
Specifically, the program aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action.
The South Sudan Procurement and Logistics Officer will be the main point of contact for procurement of goods and services in South Sudan for workshops, other technical activities, and day-to-day office operations in compliance with DAI and USAID policies. S/he will oversee office inventory management and administration. S/he will also serve as the main point of contact to coordinate travel and other logistical needs for staff, consultants, and short-term visitors in South Sudan.
S/he will be expected to regularly liaise with operations and technical points of contact in the LINK South Sudan office, Kenya, and Bethesda/Washington. S/he will provide procurement guidance to other LINK staff in South Sudan.
S/he will continually reinforce LINK’s agreed-upon core purpose and principles, and ensure all decision-making is rooted in the purpose and principles. S/he will contribute to a learning environment in which personal and team growth is supported, with a shared understanding that the “team” always comes before the “individual.”
· Review and, as needed, submit South Sudan purchase requisitions for operational and technical implementation needs, ensuring proper specifications are included;
· With guidance from the East Africa Procurement and Subawards Manager, compile all procurement documentation for selection of goods/service providers, including but not limited to: solicitations and amendments, source selection and price comparison documentation, evaluation committee documentation, and restricted party verifications;
· Work under the guidance of the LINK East Africa Procurement and Subawards Manager to select appropriate procurement mechanisms to contract service providers (i.e. Fixed Price vs. Cost Reimbursable purchase orders and subcontracts; Blanket Purchase Agreements; Basic Ordering Agreements; Indefinite Quantity Contracts and Task Orders);
· Ensure that vendor agreements are fully executed by the appropriate DAI signatory per the latest Project Schedule of Authorities based on ceiling value, and that any necessary modifications are documented in compliance with DAI policies and procedures;
· In coordination with relevant technical leads, monitor vendor performance for compliance with terms and conditions of award and enter vendor performance data in vendor database;
· Support preparation of responses to procurement findings from internal or external file audits.
· Under the guidance of the East Africa Procurement and Subawards Manager, document the recruitment and hire of new consultants, as well as modifications to existing consultant agreements, ensuring that updated CVs, EBDs, SOWs, and other required documentation such as reference checks and restricted party screenings are saved in the project files;
· Maintain updated South Sudan independent consultant agreement tracker, flagging approaching award ceilings or period of performance end dates for supervisors;
· Ensure that consultant agreements are fully executed by the appropriate DAI signatory per the latest Project Schedule of Authorities based on ceiling value;
· In coordination with relevant technical leads, monitor consultant performance for compliance with agreement terms and conditions and oversee entry of performance data in consultant database.
Office Administration and Logistics:
· Manage office inventory and office supplies, including records management, supply replenishment, disposal, and management of periodic audits;
· Manage security of office premises, including equipment and general facilities and communications with the landlord;
· Provide receptionist coverage during business hours;
· Support scheduling of meetings with staff and stakeholders, facilitating local and regional travel logistics for staff and international/regional guests;
· Coordinate with external service providers providing office cleaning, maintenance, or repair services.
The Procurement and Logistics Officer will report to the South Sudan Country Lead, with a dotted line of reporting to the Nairobi-based East Africa Procurement and Subawards Manager who will provide regular guidance and support.
The Procurement and Logistics Officer will have no supervisory responsibilities.
Education and Work Experience:
· At minimum, a degree in Business Administration or the equivalent;
· At minimum, 3 years of work experience in procurement and logistics;
· Experience supporting fast-paced donor-funded programs focused on resilience, livelihoods, food security, capacity development, or similar technical areas.
· Attention to detail;
· Effective communication with colleagues and stakeholders located within South Sudan as well as in Kenya and other LINK offices –a strong capacity for remote collaboration is required;
· Ability to balance competing priorities and information shared by colleagues, policy and procedure manuals, stakeholders, etc. and carry out well-informed procurement actions;
· Good English and Arabic writing and speaking.
How to apply
To apply, please visit:https://fs9.formsite.com/daisuppliers/fn7h026brt/index.html
Candidates will be required to answer certain qualifying questions before uploading their CVs and cover letters to the application form for consideration.
Only candidates who are shortlisted for interview will be contacted. No email inquiries please. The deadline for applications isMarch 20, 2020.