Organization: International Organization for Migration
Position Title : Resource Management Officer
Duty Station : To be determined
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 02 November 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
The program, supported by a small grants initiative, will be implemented in close coordination with United States Agency for International Development (USAID)/ Office of Transition Initiatives (OTI), with communities in priority areas, and with all levels of Government. The overall objective of the IOM Program is to improve country cohesiveness through strengthened community empowerment and economic uplift.
Under the overall supervision of the Chief of Mission, guidance of the Mission Senior Resource Management Officer (SRMO), and direct supervision of the Program Manager, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the program and provide on-going support to the sub-offices.
Core Functions / Responsibilities:
- Assist the Chief of Party (CoP) / Programme Manager (PM) in the management of administrative, human resources, financial, and budgetary aspects of the programme, in close coordination with the Mission SRMO.
- Monitor the financial status of the programme’s project activities and regularly report on it to the Programme Manager, the donor, and other stakeholders. Evaluate regular financial reports and take action to resolve anomalies. In coordination with the Mission SRMO, advise the CoP/PM and the CoM on unusual trends.
- Prepare/revise budgets and PRISM project structures for the project. Analyse variances between budgeted and actual expenditures and review and consolidate budgets and narrative reports for the programme prior to submission to donors and other stakeholders. Work with Program Manager in the preparation and modification of budgets, when applicable.
- Assist in monitoring and overseeing the financial management for all program activities including the oversight of financial expenditures and accountability. Oversee the preparation of monthly accounting statements and supporting document for dispatch to the Regional Office. Supervise the preparation of funding requests and ensure that all supporting documentation for mission payment requests is in order.
- Ensure the preparation of donor interim and quarterly financial reports and pipelines in accordance with IOM regulations and established procedures, in close coordination with the Mission SRMO.
- Oversee and supervise the smooth functioning of the program’s support staff, including, compliance with IOM general instructions in the areas of administration, finance, logistics/procurement, HR and security; verification and certification of service providers’, vendors’, contractors’ and grantees’ invoices and progress certificates, and financial reports. Ensure that the program’s purchases and sub-grants are recorded in PRISM in a timely manner.
- Review agreements and contracts with various service providers, suppliers, contractors, grantees, and partners, in coordination with the Mission SRMO, Global Procurement & Supply chain Unit (GPSU), and IOM’s Legal Department.
- Assist the Program Manager in managing the human resources function and implement and make recommendations on recruitment, retention, SES implementation, promotion, and separation of local program staff in accordance with HR regulations, rules, policies and procedures and help to resolve difficult or sensitive cases.
- Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. Train program staff on IOM’s administrative and HR policies and procedures.
- Coordinate with the Grants Manager and with Mission SRMO on the reconciliation exercise of all grants expenditure between the Database and PRISM on a monthly basis. Track possible discrepancies and undertake the required corrections in PRISM to facilitate the reconciliation of the expenditures.
- Closely collaborate with Mission SRMO colleague(s) to ensure seamless coverage of the resources management function, both for the general office functions as well as for the programme.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Finance, Accounting, Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience;
• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.
• Five years’ progressive experience in financial management, accounting and budgeting;
• Three years’ experience with internal control assessment, internal audit and or external audit;
• Knowledge of IOM’s regulations, policies and procedures;
• Experience with international institutions knowledge of IPSAS and SAP highly desirable;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage.
Fluency in English is required. Knowledge of French or Spanish is an advantage based on program location. Knowledge of a local language is an asset.
• Inclusion and respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment or visa requirements and security clearances.
• No late applications will be accepted
Below is the list of the OTI-funded Programmes IOM is implementing in the respective five countries:
- SSI (Somalia Stabilization Initiative) – IOM Somalia;
- NCCI (Niger Community Cohesion Initiative) – IOM Niger;
- NDDRR (Nigeria Disarmament, Demobilisation, Reintegration, Reconciliation) – IOM Nigeria;
- BHRI (Bosnia and Herzegovina Resilience Initiative) – IOM Bosnia and Herzegovina;
- PTI (Pakistan Transition Initiative) – IOM Pakistan
As part of the application process, candidates may indicate which country(ies) they do not want to be considered for.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 November 2018 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
From 11.10.2018 to 02.11.2018
Requisition: CFA 2018/44 – Resource Management Officer (55685455) Released
Posting: Posting NC55685466 (55685466) Released