|Procurement Process :||Other|
|Office :||UNDP Country Office – PHILIPPINES|
|Posted on :||15-Oct-18|
|Development Area :||SERVICES|
|Reference Number :||50679|
|Link to Atlas Project :
00104536 – Paving the Roads to the SDGs thru Good Local Governance
Individual Contract_Offerors Letter and Finanical Proposal
Terms of Reference
Terms of Reference – Annex 1
|Overview :A. Background/Context
Efficient, resilient, and well-planned road networks ensure that no one is left behind in the drive for inclusive growth. This is why roads are considered as an important foundation for the Sustainable Development Goals (SDGs), and a prerequisite for bringing communities together.
At present, only 24.6% of all provincial roads in the Philippines are of acceptable quality. Of the 12,726km of provincial core roads, 57.2% are unpaved and in need of upgrading, while 20.2% are in poor condition and in need of rehabilitation. The situation is similarly dire for the 19,098 km of non-core roads, with 67% needing upgrading and 7% in need of rehabilitation.
To address this situation, the Department for the Interior and Local Government (DILG) has launched the Conditional Matching Grant to Provinces (CMGP) initiative to improve the quality of the local road network across the country, by providing both financial investment for capital outlay, as well as strengthening the governance processes so that provincial governments are themselves able to effectively plan, design, implement and maintain their road networks. The Program addresses the underinvestment in local roads, and improvement of national-local roads connectivity to increase economic activity, and improve public access to facilities and services in the provinces.
For FY 2017 General Appropriations Act (GAA), the Program has a total budget of P18.03 Billion under the Local Government Support Fund (LGSF). Aside from this, the DILG budget also has an allocation of P564.256 Million for FY 2017 intended to support the governance reform, quality assurance, and monitoring of road projects of the PLGUs.
The Program, however, is not only a road engineering intervention, it is also a governance reform program in local roads management (LRM) and public financial management (PFM). Thus, in partnership with DILG, UNDP has launched a project “Paving the Roads to SDGs through Good Governance (Roads2SDGs)” which aims to provide support to the governance reform and quality assurance components of CMGP through the ‘Road to SDGs’ framework. This framework will anchor the prioritization, planning, design, implementation, and maintenance of infrastructure projects to the achievement of the SDGs, incorporating the elements of partnership building, climate change and disaster risk reduction, gender mainstreaming, and citizen participation for transparency and accountability.
In line with the agenda to push for governance reforms on road projects, an integral component of the DILG-CMGP and Roads2SDGs is the provision of technical assistance to provincial local governments. This includes upholding minimum design criteria in road engineering based on DPWH standards.
It is aimed to complete the Quality Assurance Assessment before the year 2018 ends. Hence, procurement of about 48 Individual Contractors (IC) – Road Quality Assurance Field Engineers on was approved by the management to be deployed in 16 regions.
Three Road Quality Assurance Field Engineers is proposed to be deployed per region. The actual deployment will be further assessed by the Regional engineers.
It is desired that at the end of Six (6) months, CMGP Road to SDGs projects are provided with technical guidance on quality assurance and conducted QA assessment using the QA tool.
To achieve the foregoing, the engagement of a UNDP road design engineer shall seek to achieve the following:
B. Scope of Work
The Roads2SDGs Regional Engineers shall have direct supervision of the Road Quality Assurance Field Engineers. The REs will identify the Projects to be covered by the IC. The Vendor shall undertake the following:
C. Expected Outputs and Deliverables
The Vendor shall deliver the following outputs for the Project, with the corresponding timeline:
D. Institutional Arrangements
The Roads2SDGs Regional Engineers shall directly supervise the Vendor. UNDP, through the Roads2SDGs Project, shall be responsible for the following:
Further, the Engineers shall be responsible for the following:
E. Duration of Work
F. Duty Station
The Road Quality Assurance Engineers shall be based on the DILG Regional Office. Please see attached ANNEX 1 for the list of regional offices.
The engagement requires the vendor/IC to report to UNDP RE. The Vendor may be requested to attend meetings for activities related to the project. Equipment, transportation, communications cost and rental fees required for carrying out the assignment shall be borne by the Vendor. Taxes will not be withheld by UNDP and shall likewise be borne by the Vendor.
G. Qualifications of the Successful Individual Contractor
H. Scope of Price Proposal and Schedule of Payments
The Vendor shall be paid not to exceed the total amount of, in Six Months all-inclusive to cover for the actual professional services rendered, inclusive of allowances for land transport, meals during travel, and communication of the Vendor to perform tasks and accomplish the deliverables for this engagement. Taxes will not be withheld by UNDP but will be borne by the consultant.
Payments shall be processed and paid in tranches upon acceptance by the Roads2SDGs Project Manager of the following deliverables submitted by the Vendor:
Taxes will not be withheld by UNDP and shall be borne by the Vendor. In the event that the Vendor does not deliver the expected outputs within the prescribed timelines and/or when the outputs are not satisfactorily completed, UNDP has the right to terminate or withhold the service fee for the said engagement.
I. Criteria for Selection of the Best Offer
To select the best offer for this post, the combined scoring method will be used where the qualifications and methodology will be weighted a maximum of 70%, and combined with the price offer which will be weighted a maximum of 30%.
J. Recommended Presentation of Offer
To ensure the use of the same criteria for all the offers, the applicants are requested to present the following documents for uniformity:
It is mandatory that the applicants indicate which Region/s they are applying for. Otherwise, applications will not be considered.
Applications must be emailed to email@example.com with the Region in the subject of the email. Each transmission must not exceed 4MB.
“In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.”