Supply Chain Coordinator M/F

Main Purpose
Defining and guaranteeing the implementation of an effective and efficient mission supply chain and defining standards and strategies according to MSF protocols, standards and policies in order to enable the development of the mission and optimize the impact of the medical projects.

Yemen Mission with 3 Hospital project (2 in the north and 1 in the south), 1 coordination in capital Sanaa, 1 rear base in Djibouti as transit for international procurement goods by plain.1 supply structure in the south, Aden (mainly for sea shipment and local purchase),1 supply structure in the north, Sanaa (mainly for plain and charter shipment and local purchase) + 2 small supply structure in the project of the north.1 fret structure in Djibouti (for transit to yemen)1 supply partner (MSF supply center) in France for all international procurement. RH : Supply coordinator will supervise 1 supply team in the capital Sanaa (for the north), 1 supply team in Aden(for the south), 1 supply team in Djibouti (mainly for the transit fret) + 1 deputy supply co (staff national) very experienced to assist supplyco, Supply partnership with other MSF sections in Yemen.

Mission

Accountabilities
Participating actively in the definition and monitoring of the annual project planning and budgets
• Participating actively in defining the Emergency response strategy in terms of supply (HR Set-up, Procurement strategy, Simplified procedure…),.and translating the identified needs into objectives, priorities and resources needed for intervention
• Responsible for defining, implementing and revising the supply strategy of the mission together with the coordina-tion team according to the mission’s context and the operational needs, in line with MSF’s protocols, policies and guidelines
• Responsible for monitoring the efficient implementation of the overall supply procedures (demand planning, pro-curement, importations and exportations, warehousing, distribution and transversal activities) and the use of tools to support the different supply activities, proposing adjustments when needed
• Responsible for anticipating risks linked to the supply chain, defining action plan to mitigate those risks and imple-ment it through a long-term strategy involving specialists (finance, legal…)
• Responsible for the stability of supply activities within regular and emergency intervention of the concerned pro-jects
• Responsible for performing regular assessment of the supply chain (including field visit), ensuring that permanent support to the direct and indirect supply stakeholders is available and defining adjustments when necessary.
• Final responsible for validating the use of the supply related third parties (suppliers, transport companies, freight forwarders, etc.) together with the technical referents when needed
• Representing MSF in meetings with Authorities and other NGOs
• Act as a focal point for definition, planning and implementation of intersection projects (mutualization, integrations, merging) and ensuring communication with various stakeholders and Participating in the drafting / revision of the MoU / SLA of the mission.
• Responsible for the proper application of HR policies and associated processes (recruitment, training, brief-ing/debriefing, division of task, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• Responsible for the proper flow of communication within the mission (supply teams, Op, Med and support dpts) and with external stakeholders (suppliers, ESC, authorities…)
• Analyzing supply chain activities through reporting and KPI while proactively communicating and collaborating with key stakeholders and proposing corrective and preventive actions Overall responsible for the quality and accuracy of data linked to the supply chain as well as the availability and optimization of mission Supply chain guidelines and SOPs.

MSF Section/Context Specific Accountabilities

Yemen mission has a coordination in the North with 2 medical projects, and another 1 medical project in the south togheter with an intersectional rear base in Djibouti (managed by OCP).

North and south yemen are considered as 2 separate countries in term of importation with separate authorities rules and customs.

The main objective for the SupplyCo, through a clear monitoring of the global supply chain, will be to ensure the smooth daily management of supply chain in respect of the supply procedures ensuring all activities are made in a transparent and traceable way.

Tools
Ensure all teams are managing properly unifield the data base supply management tool.
Ensure importation responsible are managing well the portal tool, ensuring a good followup of orders and cargos management.
Communicate with supply department for maintenance and end-user issue from that supply tools.

HR
Coach, support and Train the current staff to ensure they are fulfilling plenly their responsabilities.
Review at least once a year the supply setup HR according to type and volume of activities

Djibouti Rear Base
Follow up the activity and support the team with specific objectives about freight forwarder and collaboration with OC’s and authorities. Make sure that the data collection is properlly done and provide a monthy report with an analysis.

Procurement Contracts
Ensure that all the local procurement contract, purchase and services, are manage in a way that MSF procedures are respected and warranty the best interest in term of price and conditions by setting up price lists, items lists and implement contracts with suppliers on recurrent items.

Importations
As the main entry for sea shipment of Aden, is a fragil entry, develop other alternative routes for OCP or intersectionally.
– Hodeida north port
– Dubai – Sanaa/Aden by truck
– Explore other possibilities (trough Jordan)
–
Develop a smooth and constructive relationship and collaboration with ESC msf logistique key partners (operator and freigth manager)
– To Optimise backorder management by periodic meeting
– To adapt documents to customs constraint

Mutualization and innovation
Explore the ways where the supply activities can be implemented in order to reduce costs and win in eficiency looking for common interest intersectionally.
– Proactive intersectional cooperation to plan regular charter from Bordeaux to Sanaa
– Forecast : chronogram analysis

Data management
– At least quaterly, analyse global supply data through the supply report of the mission to correct and improve supply chain performance

MAP and Budget
– Define strategy and objectives of supply on the mission for the year
– With project supply responsible supervise construction of annual supply budget and mid term revision

Professional skills

**Requirements

Education**
Essential degree and specialization in Logistics/Supply Chain.

Experience
Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.

Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipments and kits in accordance to the nature of the project).

Languages
English essential; English speaking mission and Arabic is a must

Knowledge
Computer literacy

Qualities

Competencies

• Strategic Vision L2
• Leadership L2
• People Management and Development L3
• Service Orientation L3
• Teamwork and Cooperation L4

Position’s specificities

Terms of employment:

Location: Yemen

Level: 13

Duration:

standard one year contract but possibility to sign a contract of 15 month with one month holiday every 4 months.
Availability : As soon as possible

Starting Date : Mid-May 2023

Salary Condition

Minimum Salary of €2770/month, Level 13 according to the MSF Field Salary grid. 20 days of paid leave, and monthly local per diem. Flight ticket at 6 months covered by MSF + 5 additional days and return ticket to home country after completing 1 year. Monthly home child support of €347 per child under 18 years of age, up to a maximum of three children.