Subotica Project Coordinator

PURPOSE

The Subotica Project Coordinator manages the implementation and coordination of Collective Aid’s project in Northern Serbia, including the day to day operations, budget management, and coordinator and volunteer oversight. Overall, the Project Coordinator is in charge of ensuring the project runs smoothly and efficiently, and adapts to the changing needs of the population in the region.

Collective Aid has several field projects and for each one of them we need a Project Coordinator to make sure our day to day operations are running smoothly and our objectives and goals are being reached. Collective Aid’s project in Subotica currently operates in three municipalities throughout Northern Serbia, along the Hungarian, Croatian, and Romanian borders.

The project runs shower and laundry services for people on the move who are sleeping rough, as well as distributions of basic material aid such as clothing, bedding, hygiene items and dry food. Our team is also a part of the Border Violence Monitoring Network, collecting testimonies of internal and border violence.

RESPONSIBILITIES AND EXPECTATIONS

• Supervision and management of the day to day operations of the project.
• Identifying strategic data that can inform decision making
• Day-to-day supervision of and collaboration with two other coordinators based in Subotica.
• Design of strategies to meet needs of the beneficiary community amid changing context in the field.
• Ensuring that the overall strategy and goals for the project are being achieved.
• Development and preparation of weekly briefings, relevant trainings, and work schedule for the volunteer team.
• Coordinating with the Programmes Manager to ensure the project has the necessary resources to run smoothly.
• Support locally-based Coordinators in management of two project warehouses and inventory stock.
• Keeping track of finances, expenses and day-to-day supervision of the budget
• Planning and conducting regular needs assessments in the region.
• Coordinating with other organisations and actors working in the region for the provision of referrals, services and signposting of vulnerable cases.
• Coordinating the reporting for the Border Violence Monitoring Network in the field.
• Working closely with Volunteer Coordinator to support the volunteers’ wellbeing and ensure the team has the right skills for the project.
• Contribute and supervise advocacy efforts in Northern Serbia alongside the Communications Coordinator.
• Coordinating Advocacy Officers: Fact checking posts, facilitating testimony taking, and providing feedback to the Communications Coordinator
• Keep track of data analysis for our M&E system

QUALIFICATIONS AND EXPERIENCE

• Excellent organisational skills
• Excellent management skills
• Excellent communication skills
• Strong spoken and written English
• Adaptability and flexible approach to work
• Ability to work under pressure in a fast-paced environment
• Ability to work in hostile environments
• Able to work well as a team and independently
• Have a good understanding of working with vulnerable populations
• Experience with field work, especially distributions or hygiene related projects
• Drivers License and experience driving manual cars and vans
• Knowledge of Pashto, Arabic, Farsi, Turkish, French or Serbian is an asset

CONDITIONS

-Accommodation in coordinators house and one meal a day provided

-Salary and hours: 400 euros/month – 40h a week