Positioning and reporting
The Administrative officer will work under the direct supervision of Sub-Regional Representative for South-East Asia.
Job purpose
The Administrative Officer provides and support the daily administrative running of the office, coordinating with the other Administrative Officers, with project teams and with external parties to guarantee the smooth coordination of activities. Together with the other Administrative Officers, he/she contributes to the execution of all administrative processes within the office. He/she provides logistical support to the organisation, and coordination of meetings and/or events managed by the office as well as support visa issues. The Administrative Officer will also provide support in the financial/accounting processes when needed.
Missions and activities
As part of a support team that operates in a complementary and interchangeable manner:
– Provide administrative and clerical support to the technical staff.
– File, scan, archive and maintain office databases in the SharePoint.
– Draft, format, proofread and archive, incoming and outgoing correspondences and other communications.
– Support the preparations of virtual and physical workshops and meetings, both local and international.
– Prepare the travel arrangement for the official missions of staff.
– Manage and coordinate the purchasing of the stationary supplies and stock for the office
– Support visa and work permit management for expatriate staff, including going to the immigration office if needed.
– Support the Finance Officer in the processing of vouchers and records office expenditures.
– Support in the financial/accounting processes if needed, registering and keying expenses in WOAH financial applications when relevant.
Requirements
Qualifications and Experience
Required Qualifications
– A Bachelor’s or undergraduate degree relevant to the job
– At least 3 years of professional experience of administrative assistance.
Required Skills
Technical Skills
– Excellent command of English (written and spoken) and Thai (spoken – written an advantage)
– Strong computer skills in a Microsoft environment (Word, Excel, SharePoint, PowerPoint, and Outlook), Canvas, and office technology equipment and software
– Experience in using interactive tools such as Zoom, Mentimeter (or equivalent…)
– Experienced in international travel arrangements (ticket reservation, Thai visa and work permit processing) and coordination with government agencies is an asset.
Interpersonal Skills
– Excellent communication skills
– Teamwork ability Accuracy and attention to details
– Willingness and ability to work in a multi-cultural environment
– Proven effective organisational skills and ability to handle work in an efficient and timely manner, defining priorities and meeting deadlines
– Strong interest and autonomy in learning new/evolving IT and interactive tools/methods
– Capacity to work autonomously and to take ownership of tasks
Additional Information
Working conditions
Full-time position based at WOAH Sub-Regional Representation for South East Asia in Thailand, Bangkok.
Salary: The monthly salary ranges from 35,000 to 38,000 Baht/month (commensurate with profile and experience depending on experience and qualifications.
Contract Type: WOAH Staff – Fixed-term contract.
Duration: Two (2) years, renewable.
Start date : Quarter 1-2 2026
Location: The post is a based at the WOAH Sub-Regional Representation for South East Asia in Bangkok, Thailand.
How to apply
Please refer to the position posting on the World Organisation for Animal Health career website for further details and how to apply: Administrative officer, SRR South East Asia, WOAH, Bangkok, Thailand – WOAH – World Organisation for Animal Health