Finance and Administration Assistant – PINGS

Employment Type: Full-time

Location: Kaffrine-Kedougou / Kolda , Senegal

Deadline for Submission:9th June 2023

About us

At Nutrition International, we make a difference, because nutrition is the difference. Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.

Know our team

The Integrated Nutrition and Gender Project in Senegal (PINGS), which focuses on five regions: Kolda, Sedhiou, Tambacounda, Kaffrine, and Kédougou is funded by the Government of Canada (GAC) and implemented by Nutrition International (NI) in collaboration with the Government of Senegal (GoS), specifically the National Council for the Development of Nutrition (CNDN) and World Vision Canada/Senegal. Over a span of seven years, PINGS aims to enhance the capacity of twelve ministries responsible for improving the nutritional well-being of the population. By offering technical assistance, the project will integrate nutrition into action plans and coordinate interventions. Additionally, PINGS promotes a multisectoral approach that emphasizes gender equality in the design, implementation, and monitoring and evaluation of nutrition and health policies, programs, and services. Working in partnership with the GoS, our project seeks to empower key stakeholders within communities, ensuring better gender equality and equitable access to nutritional and sexual and reproductive health and rights (SRHR) services for women and girls.

About the role

contribute to the effectiveness of PINGS by providing efficient financial and administrative support services to the Zonal Coordination team in line with NI’s policies and procedures.

In this role the finance and Administration Assistant will be responsible for:

• Assisting in budget preparation and ensuring spending remains within approved limits.
• Managing procurement processes for office equipment and supplies.
• Making accurate and timely payments for approved operations.
• Maintaining and reconciling petty cash records.
• Preparing cash flow projections and requesting cash advances.
• Generating monthly financial reports with proper coding and allocations.
• Supporting the management of service providers and drafting administrative agreements.
• Maintaining inventories of office assets and reporting damages or losses.
• Assisting with travel arrangements and expense reports.
• Organizing meetings and workshops.
• Collecting and submitting activity sheets.
• Providing general office administrative services.
• Performing any other related duties as assigned.

About you

You have a Bachelor’s degree in Business Administration or a related field from a recognized university, or have an equivalent combination of education and experience. You have at least 3 years of experience in accounting and/or finance, as well as 3 years of experience in project office administration. Proficiency in the Microsoft suite, particularly Excel, is essential. Additionally, experience working with databases would be considered a valuable asset.

What we offer

A competitive market pay, health and dental benefits and pension plan, flexible work hours, work from home, four weeks of vacation (plus public holidays) and support for learning and development opportunities. We offer a collaborative and engaging work environment.

Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.

Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

For more detailed information about the role, please click on the Job Description attached.