Finance Manager, USAID/West Bank & Gaza Accountable Local Governance Activity

PROJECT BACKGROUND

USAID/West Bank and Gaza (WBG) Accountable Local Governance Activity is a four-year, four months project that aims to improve the delivery of essential public services and to promote inclusive and accountable governance. The Activity interventions will improve service delivery, enhance the effectiveness of municipal operations, strengthen local government unit (LGU) fiscal management, and build resilience to shocks and stressors. The Activity will strengthen municipal responsiveness to citizens’ priorities and concerns, enhance civic engagement in local governance with a focus on under-represented and marginalized groups, and help connect LGUs, civil society, and other institutions to improve service delivery and enhance accountable governance.

ROLE PURPOSE

The Finance Manager oversees the daily financial operations of the project, including cash flow management, timesheet recording, and monitoring of obligations, budgets, and expenditures. The Finance Manager ensures compliance with all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, partner relationships, and audit backup documentation. This role includes supervising 2 Project Accountants and reporting to the Director of Finance and Operations.

KEY DUTIES AND RESPONSIBILITIES

Financial Management:

• Provide training to project accounting/finance staff on financial procedures and documentation requirements.
• Conduct daily reviews of backup documentation to ensure completeness, accuracy, and compliance with regulations and the Field Operations Manual (FOM).
• Ensure complete voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation (BOX) according to deadlines.
• Develop and maintain reports on the status of financial management activities (monthly and quarterly reporting).
• Ensure tax reporting procedures are well documented for timely preparation and submission.
• Prepare wire requests for field project implementation.
• Conduct regular cash flow analyses to ensure fund availability in project bank accounts and petty cash funds.
• Process invoices, advances, reimbursements, checks, and wire transfer payments accurately and timely.
• Safeguard bank checks and cash receipts.
• Manage banking relationships and coordinate periodic updates for checking account signers.
• Prepare and review bank reconciliations.
• Prepare and review project cost data before submitting Oracle data reports to DAI Washington.
• Track, record, and report foreign taxes paid to USAID in accordance with ADS guidelines.
• Review outstanding advances and aging reports for accuracy.
• Ensure timely and accurate processing and review of all payroll transactions, ensuring compliance with employment agreements and modifications.
• Monitor staff compliance with timekeeping policy and recordkeeping.

Budgeting and Reporting:

• Work with Technical Staff to conduct budget estimates for technical activities and events.
• Support the production of spending reports, track, and analyze budget spending for technical activities with subcontracts, procurement, and grants teams.
• Prepare monthly financial projections for the project.
• Support quarterly accruals reporting and other financial reports to USAID.
• Participate in reviewing the monthly invoice to USAID.
• Prepare financial data for the quarterly and annual project reports.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in accounting, business, finance, or a related field. Advanced degree preferred.
• 9+ years of relevant work experience.
• Proficiency with Microsoft Office programs.
• Experience working with USAID-funded programs or other donor-funded programs.
• Strong communication, writing, and presentation skills.
• Effective teamwork and cross-cultural interpersonal skills.
• Fluency in Arabic and English.

REPORTING

The Finance Manager reports to the Director of Finance and Operations.