HR Officer

Position : HR Officer – Female Only

Job location: Idleb Office

Reports to: HR Coordinator / Gaziantep

Job Code : TR033

ABOUT MEDGLOBAL

MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work.

MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY Contribute to the provision of services for the development, planning and organization of human cadres and personnel affairs in the authority and supervision of evaluation and qualification programs, raising the efficiency of workers and taking care of their rights to ensure the effective use of human resources in all departments of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensuring that work relations are in accordance with the organizational structure with controlling and organizing employee files and ensuring their completion, preservation, confidentiality and archiving electronically and on paper – organizing and updating the employee database on an ongoing basis – archiving – sending and receiving emails.

2. Ensuring the implementation of the policies and procedures adopted by the MEDGLOBAL Authority, while spreading culture and institutional awareness

3. Preparation and continuous processing of all requirements related to the HR department required by the technical supervisors in the Gaziantep office.

4. Follow up on the implementation and application of the procedures, policies and plans regulating the recruitment and selection of employees by all the methods followed and the appropriate recruitment, while organizing the procedures for managing their affairs during work

5. High coordination with management, department and project managers in the Gaziantep Office in everything related to the work of the HR department.

6. Maintaining continuous communication with all department employees concerned with any matter related to the department’s work, responding to internal and external inquiries, and following up on complaints and suggestions related to the department’s work.

7. Doing the necessary duly for the recurring periodic work (organizing the staff schedule – payroll schedules – work schedules – work assignments – vacations) and submitting them to the direct manager

8. Full coordination with the department manager and sending all work updates and periodic reports.

9. Preparing training plans, capacity building, supervision, and follow-up of everything related to training (internal – external)

10. Assisting in developing an integrated system for evaluating the performance of all employees and applying it efficiently and effectively – enhancing job satisfaction – enhancing job loyalty – studies and surveys /

11. Assisting in Developing of all HR functions, including policies, procedures, and models

12. Preparation and continuous processing of all points related to the HR department requested by the partners.

13. Attending periodic and emergency internal meetings and Project’s kick of meetings

14. The focal point for all PSEA and SEA issues inside Syria

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart

Qualifications & Requirements:

A. Essential:

▪ Bachelor’s Degree in business administration, HR, or related fields.

▪ Three to five years of progressive professional HR experience

▪ Advanced level in English & Arabic.

B. Desirable:

▪ MBA or master’s degree in business administration, Information Technology, or related fields.

▪ More than five years of progressive professional experience HR.