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Human Resources Assistant – Maternity Cover (National)

  • May 29, 2023
  • Posted by: humanitarianweb
  • Category: Humanitarian Jobs
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Organization: Save the Children
Posted:
Closing date:

Human Resource Assistant – Maternity Cover (National)

The Opportunity
The HR Assistant will be working mainly in communication with the Syria Response Office in terms of reporting and getting approvals for the NES documents. The HR Assistant will be working on HRIS and also in recruitment other HR tasks.

SCOPE OF ROLE:
Reports Direct: Senior Finance Manager
Staff reporting to this post: Finance Assistant
Budget Responsibilities: NA

KEY AREAS OF ACCOUNTABILITY:
* Communication:
o Communicate with the HR team in the SRO Office
o Collect documents from all NES Area Offices and send it to SRO for approval
o Develop and update the tracker of approved documents
o Send the approved documents to the relevant people and advise on the next step
o Communication with all NES Area Offices regarding SRO documents

* Recruitment:
o Advertise positions in NES all offices, SRO, CCCs, vocational centers
o Advertise positions within the website of NES INGO vacancies
o Collect CVs of hard copies from CV boxes in different location and classify them
o Collect CVs of soft copies from the applications email and classify them
o Work on longlisting for positions of Assistant level
o Send invitations to candidates for interview arrangements
o Participate in the interviews for national staff for Assistant level, volunteer and casual worker
o Send reference checks
o Prepare recruitment forms like offer letter, pay rationals and others
o Send regret letters to unsuccessful candidates

* HR Information System (HRIS):
o Update the HRIS in coordination with the HR Officer

* Filing:
o Update and maintain recruitment files in both hard and soft copies
o Update and maintain Personnel files in both hard and soft copies
o Maintain the training files with attendance lists in both hard and soft copies
o Collect time sheets on monthly basis and ensure to have them submitted to Finance
o Work on scanning and printing all HR related documents

* Other tasks:
o Coordinate with other department for preparing induction schedule for both national and international staff
o Maintain confidentiality of all HR decisions, issues and records
Mangaing the Nursery Faciliators, meeting with them and respond to their concerns or needs
QUALIFICATIONS AND EXPERIENCE
* University graduate or student.
* One year experience in an HR, Administration or any other related position
* 6 months experience working in Filing, tracking documents in the HR or Admin field
* Strong communication skills and ability to deal with different people.
* Very good verbal and written English skills.
* Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research
* Excellent attention to detail, organisational skills and discretion with confidential information
* Ability to work independently and proactively
* Proven ability to handle challenging work load
Desirable:
Previous experience with INGOs

The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
* No child dies from preventable causes before their 5th birthday
* All children learn from a quality basic education and that,
* Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
We encourage qualified women and persons with disabilities to apply.

How to apply

Please follow this link to apply: https://www.aplitrak.com/?adid=YS50YW1iYS4wMjY2Ny4xMjE4NUBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20



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