Monitoring and Evaluation (M&E) Officer

Position Title: Monitoring and Evaluation (M&E) Officer

Duty Station: Accra, Ghana

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Coastal States Stability Mechanism (CSSM) aims to increase state presence and community resilience in remote areas of Benin, Ghana and Togo that are at risk of encroachment by violent extremist organizations. IOM aims to improve community stabilization in these areas in order to foster an enabling environment for sustainable peace and traditional development. The CSSM is funded by the United States Agency for International Development (USAID) and the German Federal Foreign Office (GFFO) and aligns with the US Strategy to Prevent Conflict and Promote Stability and the GFFO’s Concept on Foreign and Security Policy Strategy for an Integrated Peace, as well as regional and national efforts to prevent violence. The CSSM will be implemented by IOM in close coordination with GFFO, USAID, as well as with communities in priority zones and all levels of the host Governments. To achieve these objectives, CSSM designs and implements small-grant activities through a process-oriented, community driven approach.

Under the overall supervision of the Chief of Mission and the direct supervision of the Chief of Party, the Monitoring and Evaluation (M&E) Officer will be responsible for performing their role implementing IOM’s activities under the Coastal States Stability Mechanism, spanning multiple West African nations. The candidate will also receive guidance from, and provide reporting to, IOM Washington in line with the agreed-upon ‘four-corner management model’.

Core Functions / Responsibilities:

1. Develop the framework for Programme Monitoring and Evaluation, in coordination with programme management, ensuring that monitoring and evaluation arrangements comply with donor agreements and programme requirements.
2. Oversee the Programme Monitoring and Evaluation Department effectively to ensure comprehensive and detailed coverage of projects throughout all stages of the implementation and to provide relevant information for performance management and evaluation of programme activities.
3. Monitor and review existing monitoring mechanisms and reporting documents including but not limited to project-level M&E plans, data collection tools, Site Visit Notes and Final Evaluation Reports and strengthen where necessary.
4. Develop comprehensive and effective evaluation mechanisms for the Programme accordance with the M&E plan.
5. Develop new tools and systems, in coordination with the programme’s Senior Management Team (SMT) and the programme’s donors, to provide for:

• Greater versatility in grant design in relation to specific recipient communities;
• Streamlined information cycles;
• Improved adherence to programme standards and better responsiveness to issues arising during implementation.

1. Guide the regular sharing of M&E findings with relevant stakeholders and ensure that monitoring data is discussed in the appropriate forums in a timely manner.
2. Interact with the donor on a regular basis, to share monitoring systems and findings, and discuss avenues for improvement if necessary.
3. Guide the process of identifying the key performance questions, indicators, and parameters for monitoring of program performance and achievements, and for preparing evaluations; review and analyse monitoring reports and identify the causes of potential bottlenecks in project implementation and identify corrective measures where necessary.
4. Lead the grant closing process including the review of the final evaluations, verification of the database information, and all other grant files.
5. Build and strengthen the capacity of the M&E department through the recruitment and training of experienced staff, in coordination with the Resource Management Unit.
6. Develop M&E trainings and other capacity buildings tools, in coordination with the M&Esupervisor, targeted for the programme staff.
7. Prepare quarterly reporting on evaluation activities, for inclusion in Program QuarterlyReport; ensure overall revision of reporting documents including but not limited to M&E activity plans and Final Evaluation Reports to ensure adherence to project objective, for submission to the donor.
8. Contribute to the strategic planning of the IOM programme’s activities.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, Business Administration, International Relations, or a related field from an accredited academic institution with five (5) years of relevant professional experience; or
• University degree in the above fields with seven (7) years of relevant professional experience.

Experience

• Substantial experience in the design and implementation of monitoring and evaluation plans in small-scale grants, preferably with experience in the field of research, monitoring and/or evaluation;
• Proven experience with strategic planning approaches, M&E methods, and approaches, planning and implementation of M&E systems, information/data analysis and report writing;
• Previous work experience on similar programming.

Skills

• Strong ability to understand, develop and implement administrative and financial control procedures;
• Sound knowledge of development programme planning and implementation objectives;
• Ability to use Access databases and Microsoft Excel, Access, Outlook and Word software.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.