National UNV Specialist: Administrative Assistant with WHO Egypt

August 14, 2024
Posted by: humanitarianweb
Category: Humanitarian Jobs

Organization: UN Volunteers
Posted: 14 Aug 2024
Closing date: 21 Aug 2024

UN National Specialist Volunteer gets the following package:

• Volunteer Living Allowance (around EGP 52,200/Month) • Entry Lump-Sum = USD 400 (one-time payment) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning. Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service.

Mission and objectives

The World Health Organization serves as the directing and coordinating authority for public health within the United Nations system. WHO seeks to promote health, ensure everyone can attain the highest level of health, keep the world safe and serve the vulnerable through partnerships, people and countries.

Context

The UNV will work with the team of the Regional Immunization, Vaccines and Polio Transition Programme to support the Immunization Programmes in the twenty-two EMR Member States

Task description

Within the delegated authority and under the supervision of Head Unit, IVP or his/her designated mandated representative(s), the Administrative Assistant will:

• Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.

• Follow up on the implementation of program activities and ensure timely submission of unit’s contributions; respond to and act on telephone enquiries, assess the urgency of program matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate

• Organize the travel of the unit staff, including raising travel requests (TRs) in the General Management System (GSM), finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.

• Provide full administrative support to the unit’s intercountry meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.

• Using GSM, carry out the function of project content administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned program.

• Initiate and process different transactions in GSM, including procurement of goods & services, completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.

• Assist/replace administrative staff in the unit, and perform other relevant duties within their scope of responsibility as required. – Results/expected outputs:

• As an active WHO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to WHO/EMRO and its beneficiaries in the accomplishment of her/his functions, including: – The Strategic Priority: One Billion more people benefiting from Universal Health Coverage – Global Outcome: Improved access to quality essential health services irrespective of gender, age or disability status – Output: Countries enabled to strengthen their health systems to address population-specific health needs and barriers to equity across the life course

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment

• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

Eligibility criteria

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

3 years of experience in progressive administrative experience. • Excellent information technology skills, including word-processing, database applications, presentation software and internet, • Evidence of ability to think strategically; to express ideas clearly; to work independently and in teams; to demonstrate a sense of self-assuredness combined with cultural and gender sensitivity, • A strong commitment to public health; an interest in adapting to varied physical and professional environments and a desire to work with people with different language, national and cultural backgrounds.

Area(s) of expertise

Administration, Economics and finance

Languages

English, Level: Fluent, Required Arabic, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in in Business Administration, Social Sciences or related field an asset.

Competencies and values

• Communication, • Teamwork, • Respecting and promoting individual and cultural difference • Producing results, • Moving forward in a changing environment.