Request For Quote (RFQ)
Transformative Change: Organisational Monitoring, Evaluation, Accountability and Learning (MEAL) Consultancy
Date of issue: [1st October 2025]
RFQ reference number: [AAUK MEAL001]
Closing date for submissions: [20th October 2025 / 12.00 Noon]
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Context
ActionAid UK (AAUK) is a complex, values- driven organisation which is implementing an exciting new 2025-2028 strategy with one overarching goal:
Decolonise our systems and practices to tackle the root causes of inequality and justice. Four strategic goals will steer our direction:
- Champion women’s rights organisations and feminist movements driving systems change.
- Build donor, political and popular support for fair and just systems.
- Strengthen global solidarity networks.
- Re-envision and create equitable new ways of working.
Alongside the strategy, a transformation and innovation programme will embed a fundamental shift in the way the organisation operates, involving significant and sustainable changes to its culture, systems and practises. Transformative change at AAUK means change that is fundamental, lasting, and which challenges existing internal and external structural inequalities. These changes will also be guided by our Theory of Change and our feminist, decolonial and anti-racist principles.
A priority is to change the way we currently approach monitoring, evaluation, accountability and learning (MEAL) at an organisational level, looking specifically at how we assess change and impact across our yearly organisational plans and within the four-year strategy.
AAUK is seeking a qualified consultant or a company to collaboratively design, develop and deliver a new approach to capturing change and impact at ActionAid UK, moving the organisation away from traditional types of metrics and methods.
We are looking for you to conduct a light-touch review of our current organisational methods and tools and develop a new organisational transformative change framework, training workshop and action plan. We would like this consultancy to:
- Develop an approach to capturing transformative change and impact over time which captures gradual/incremental or exponential changes.
- Capture systematic changes and shifts in thinking and behaviour/culture
- Enable staff to feel confident to gather and interpret evidence of change alongside diverse experiences including their own
- Enable AAUK to capture collective contributions to change, recognising that no single action or individual makes change happen.
- Help us use the information we gather to inform and improve our work and better understand our unique role within the complex ecosystem of organisations and partnerships in which we work
2.Objectives of the assignment
- Review and support the transformation of our organisational monitoring, evaluation, accountability and learning processes to align with our new strategy and decolonial approach.
- Develop an organisational transformative change framework/toolkit and action plan, enabling staff to confidently capture impact over time and foster a culture of innovation, learning and accountability across the organisation.
3. Deliverables
The consultant / firm will work in collaboration with colleagues from AAUK Leadership and Transformation teams to:
- Create a plan and methodology that is aligned to our strategic objectives, decolonial approach and transformation activities.
- Conduct a light-touch process review, including desk research and conversations with key members of staff – to understand our current organisational monitoring and reporting processes, methods and tools.
- Develop a new Transformative Change organisational framework/toolkit which includes methods and tools for measuring change at organisational and team level and establishes a baseline from which we can improve and which captures both successes and challenges.
- Develop a staff training workshop on the new framework and tools.
- Provide a workplan with future recommendations and actions
Please find the: Proposed Deliverables and Payment Structure
4. Duration and timeline
The assignment is expected to start on 1 December 2025 and be completed by 20 March 2026, although
there is some flexibility on the timetable.
- Required skills and experience
The successful consultant/firm should demonstrate:
- At least 5 years of experience working on MEAL system design and implementation in the INGO or
development sector. - Experience of working with WROs or social rights movements.
- Strong knowledge of innovative qualitative and quantitative MEAL methodologies.
- Experience in participatory approaches and facilitating organisational learning.
- Excellent communication and facilitation skills.
6. Proposal requirements
Interested parties should submit:
Technical Proposal (max 10 pages), demonstrating:
- Understanding of the assignment and how AAUK strategy and guiding principles can be applied to
developing a new organisational MEAL framework and tools. - Proposed methodology and delivery plan.
- Relevant experience / team composition
Financial Proposal, including:
- Daily rates and total consultancy cost (inclusive of all taxes and expenses).
- Breakdown by deliverable and cost
Annexes, including:
- CVs of key personnel.
- Examples of previous work (Organisational MEAL frameworks).
- At least 2 references
7. Submission Process
Proposals should be submitted via email to: jerome.albarus@actionaid.org
Subject Line: RFP – AAUK Organisational MEAL Consultancy – [Your Organisation Name] Deadline for
submission: 20ᵗʰ October 2025 / 12.00 Noon
8. Evaluation Criteria
Proposals will be assessed based on the following:
Criteria & Weight (%)
- Technical understanding & methodology -30%
- Relevant experience & qualifications -30%
- Cost-effectiveness -20%
- Quality of previous work -10%
- References -10%
9.Terms and Conditions
- All intellectual property and reports developed during this consultancy will remain the property
of AAUK - Shortlisted candidates may be invited for an interview or presentation.
How to apply
Proposals should be submitted via email to: jerome.albarus@actionaid.org
Subject Line: RFP – AAUK Organisational MEAL Consultancy – [Your Organisation Name]
Deadline for submission: 20th October 2025 / 12:00 Noon (BST)