PROGRAMME ASSISTANT_(SC-7/1)_AMN-24-ED-1

OVERVIEW

Parent Sector : Education Sector (ED)

Duty Station: Amman

Job Family: General Administrative Support

Type of contract : Non Staff

Duration of contract : 1 year

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 29-FEB-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only nationals are eligible to apply for this post

As the global lead for SDG 4, UNESCO’s priority is to ensure that all children and youth in Jordan, regardless of their status, nationality, background, abilities, or gender, have access to inclusive and equitable quality education and lifelong learning opportunities. UNESCO focuses on supporting national institutions and stakeholders to transform and strengthen their education systems to be more resilient and responsive to crisis, while building strong governance and education management systems for evidence-based planning and monitoring. Data driven education policy and planning also support Jordan’s education system post Covid-19 pandemic and responds strategically to emerging challenges such as learning and equity losses.

Among its initiatives, UNESCO is supporting the Ministry of Education (MoE) of Jordan to strengthen their decision-making, policy analysis and formulation, planning, monitoring, and management at all administrative levels to support the implementation and monitoring of the Education Strategic Plan. UNESCO also provides technical assistance to the MoE in their efforts towards greater inclusion and diversity in education focusing on areas related to system strengthening and capacity development.

UNESCO is also providing technical assistance to the Ministry of Education in its TVET reform, in particular to respond to labour market demands and address youth unemployment and gender disparities.

Within this context, UNESCO is seeking to hire a Programme Assistant to provide administrative and logistical support to the Education Unit in the planning, implementation, monitoring and evaluation of activities.

OVERVIEW OF THE FUNCTIONS OF THE POST

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority and guidance of the Head of Office & UNESCO Representative to Jordan (HoO), direct supervision of the Head of the Education Unit/ED Programme Specialist, and with direct and daily guidance and coordination of the Associate Programme Officer, the Programme Assistant will be based in the UNESCO Jordan Office and will be responsible for supporting the Education Unit activities implementation on a day-to-day basis by carrying out the following tasks and responsibilities.

The incumbent’s duties and responsibilities include, but are not limited to:

1. Administration and Logistics

a. Draft routine correspondence, letters, reports, as well as documents related to administrative matters;

b. Assist in the preparation and organization of meetings, workshops, seminars, and other events;

c. Assist in preparing meeting minutes, internal briefs, reports, and media pieces;

d. Contribute to developing a filing system for the projects, and maintain filing accordingly;

e. Prepare travel plans and organize all logistical aspects for the various travel and missions linked to the programme activities, and UNESCO staff as required.

Long Description

2. Procurement and Contract Management

a. Carry out procurement procedures, including preparing request forms, obtaining quotations and preparing purchase orders in line with UNESCO administrative rules and regulations and internal processes;

b. Assist in each stage of contract management, through the preparation of contracts, follow up with vendors and consultants on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.

Long Description

3.Translation

a. Assist in the translation, editing, finalization, layout, design, printing, and dissemination of project-related reports and publications;

b. Provide support in translation of documents from English to Arabic and Arabic to English as required.

4. Communication

a. Support the development of communication and visibility materials and their dissemination;

b. Upload and organize photos and other communication and visibility materials related to the project, and for the Education Unit to the Education shared drive.

5. Undertake any other tasks as assigned by the Head of Office, Head of Education Unit, Project Officers and Associate Programme Officer, and provide administrative and logistical support to the Education Unit as needed.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

• Secondary, technical or vocational school education, social sciences, interdisciplinary studies, administration or a related field for this position.

Work experience

• 10 years and above of work experience in a similar function.

Competencies and skills

• Excellent verbal communication and writing skills in English and Arabic;

• Excellent coordination skills;

• Demonstrated proficiency in basic office software tools (MS Office suite) and use of relevant IT solutions;

• Excellent organizational, planning and prioritization skills;

• Ability to be proactive and work independently with minimal supervision;

• Ability to work efficiently under pressure and in a multicultural environment.

Languages

• Native Arabic speaker – oral, written, comprehension
• Fluent in English – oral, written, comprehension

DESIRABLE QUALIFICATIONS

Education

• University Degree in education, social sciences, interdisciplinary studies, administration or a related field for this position is an asset.

Work experience

• Previous 2 years of working in the field of education is an asset;

• Previous experience in working in the UN system, an international organization, or a non-governmental organization, and familiarity with administrative, financial, and procurement systems and processes.