Project Coordinator – Digital/Data Projects in Fortification

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Project Coordinator – Digital/Data Projects in Fortification to support the day-to-day operations, implementation and monitoring of the Large-Scale Food Fortification (LSFF) project. This role will be on a 12 months’ fixed-term contract basis, subject to availability of funding. This position is open to GAIN’s country offices in London, Utrecht and Abuja.

Reporting to the Project Manager, the Project Coordinator will support the Large-Scale Food Fortification (LSFF) initiative at GAIN, specifically on two projects focused on Digital Tools and Data Collection: 1) The Digital Fortification Quality Traceability + System (DFQT+) Project and 2) The Global Fortification Data Exchange (GFDx) Project.

You will be responsible for the day-to-day operational delivery, implementation, and monitoring of the project, specifically focusing on tracking the progress and status of project activities. You will play a coordination role in GAIN cross-functional project teams and supporting the maintenance of relationships with partners and stakeholders.

The postholder will also be responsible for liaising with stakeholders within their assigned project components and ensuring that project outputs and activities are successfully implemented within approved plans, budget, timeline, and quality standards.

Key Responsibilities include:

• Identifying, escalating, tracking and resolving project issues on an ongoing basis, and proactively reporting to the Project Manager issues which require wider attention and resolution
• Helping the project manager to monitor risks and developing contingency plans in responding to emergencies. Making assessment and reviewing the status of projects and providing recommendations to the project manager on approaches and procedures for project implementation
• Managing project schedule, activity plan and planning milestones, supporting the tracking of progress and deliverables from project partners and implementing countries
• Drafting necessary project documentations during the design, planning and end-to-end implementation of the project as per the GAIN Project Management Guidelines (PMG) i.e. results framework, work plans etc. Conducting assessments and taking part in proposal development
• Scheduling and facilitating abovementioned project meetings (for DFQT+, part of an agile methodology: scrum daily’s, sprint planning, sprint review, sprint retrospective) and other meetings as needed, takes notes, circulates notes, and follows up on next steps which consortium team
• Supporting in research publications, policy briefs, white papers and other communication and knowledge products
• Contributing to building strong partnerships with civil society, INGOs, government entities, private sector and other organisations.
• Developing appropriate narrative reporting and financial accounting documentation for the Project Manager’s review in order to meet GAIN and donor’s requirements
• Facilitating accurate project budgeting and forecasting processes, ensuring that activities costs are kept within budgets.
• Developing Terms of Reference for project consultants/suppliers hired on a short-term basis and ensure proper delivery of technical services and submission of technical and other report within ethical and procurement standards and guidelines.
• Ensuring timely monthly project reporting on program progress achieved, program plans, changes in direction and challenges encountered

About You

The ideal candidate will have proven experience in project management. You will have previous experience with business and project administration systems, including financial administration and in delivering projects on time / on budget, using project management processes and tools including risk management, benefits management, financial management and quality assurance. Candidates with experience working in Africa or South Asia is desirable.

The ideal candidate will posess good communication skills and fluent in written and spoken English, candidates with knowledge of second language within GAIN’s regional offices will be an additional advantage.

A Degree or recognized international accreditation in a project management and/or bachelor’s degree in business management, international relations, sustainable development, economics, development studies, peace and conflict studies or related field. You will have experience in agile/scrum methodologies, preferably as certified scrum master.

You will be computer literate in Microsoft Office, advance knowledge of spreadsheet and database packages and experience in handling of web-based management systems, such as Jira software platform and Miro boards.

About our Offer

The starting salary for each office is as follows, depending on experience:

• United Kingdom: From GBP 42,468 – GBP 45,508 (gross) per annum
• The Netherlands: From EUR 52,896 – EUR 56,664 (gross) per annum
• Nigeria: From NGN 9,558,516 – NGN 10,907,460 (gross) per annum

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

This advert closes on 2nd February 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.