- November 16, 2023
- Posted by: humanitarianweb
- Category: Humanitarian Jobs
VN-US97-2023-77
Position Title: Operations Focal Point, Flight Management
Duty Station: IOM IAD, Dulles, VA, United States (USRAP)
Classification: G-5: 2 positions.
Type of Appointment: Fixed term, one year with possibility of extension (Appointment is subject to funding confirmation)
Eligibility: US citizens and residents only (work visa or authorizations not permitted)
Estimated Start Date: As soon as possible
Closing Date: November 21, 2023
ORGANIZATIONAL CONTEXT AND SCOPE
Under the United States Refugee Admissions Program (USRAP), the Ports of Entry (POEs) provide critical support and services for refugee resettlement to the United States. As part of a Memorandum of Understanding (MOU) between IOM and the US State Department Bureau for Population Refugees and Migration (PRM), IOM manages six POEs in the United States. POEs meet and assist refugees and Special Immigrant Visa (SIV) holders upon their arrival to the United States, accompanying them through immigration and customs procedures and ensuring they are connected to their final destination.
Under the general supervision of the Operations Coordinator (US Ports of Entry) OR National Associate Operations Officer (POE IAD) and the direct supervision of the National Associate Operations Officer (POE IAD) OR Operations Associate (POE IAD), the Administrative Assistant (Operations Support) provides administrative-related support to the POE, with the following duties and responsibilities:
RESPONSIBILITIES
1. Undertake flight management activities in an assigned area or area, such as leading teams as they meet and assist flights, meeting and assisting small group and individual arrivals, organizing transit and ground transportation, undertaking air ticket validation procedures, and completing administrative duties. As required, monitor and guide teams of Operations Clerks and Operations Assistants in completing flight management activities.
2. In coordination with the Senior Operations Assistant or Operations Associate, lead flight management teams as they meet arriving flights; independently meet arriving individuals and groups; brief arrivals on procedures, escort them to the immigration area, quality check relevant paperwork, assist arrivals through procedures and ensure Customs and Border Protection (CBP) stamps all relevant documents; guide the distribution of hotel, transportation and meal vouchers; monitor the processing of Miscellaneous Charges Orders (MCOs); and ensure arrivals have the support they need during transit. Communicate with US Customs and Border Protection (CBP) and resolve issues as they arise in coordination with the Senior Operations Assistant.
3. Ensure arrivals are escorted to their connecting flights, ground transportation, or hotel in a way that is efficient and effective. Communicate with airlines as needed and address issues as they occur in coordination with the Senior Operations Assistant. Escort medical cases requiring immediate assistance to the hospital and remain with them as requested by POE management, ensuring all necessary hospitalization documentation is completed and submitted to the Operations Associate, POE IAD.
4. Train Operations Assistants, Flight Management, to efficiently and effectively meet and assist flights, assist with ground transportation and transit, undertake air ticket validation procedures, quality check POE-relevant data, provide assistance at hotels, and provide interpretation services.
5. Assist with the preparation of flight folders and packages, domestic bookings sheets, lanyards, DTE envelopes, promissory notes, and US customs declarations; mail travel packets after CBP processing; and undertake quality assurance checks of POE-relevant data as directed by supervisors; monitor and guide Operations Assistants as they undertake administrative duties.
6. As required, assist at hotels for individuals in transit, including for extended periods of up to 12 hours and during overnight periods; ensure the needs of the individuals are met throughout their hotel stay and communicate promptly with hotel representatives and POE supervisors if issues arise.
7. As required, provide interpretation services for arriving refugees or SIV holders, including during their immigration and customs procedures, transfer to a domestic flight or ground transportation, transportation to a hotel, or transportation to the final destination.
8. As required, certify tickets once flights have departed; update and validate domestic bookings in the Receiving Mission Interface (RMI) based on actual departure details; create and validate Ticket Order Records (TORs) in IGator and update ticket statuses; undertake quality assurance checks of relevant data and report discrepancies between entries and IGator for coordination with IOM NY Accounting; and, as needed, train Operations Assistants to efficiently and effectively assist with air ticket validation procedures and quality assurance checks.
9. Provide regular feedback on the work being accomplished by the Flight Management team to the Senior Operations Assistant, Operations Associate, and/or National Associate Operations Officer—file incident reports as needed.
10. Undertake duty travel as needed to participate in POE-related meetings or training sessions, or to escort individuals transiting to their final destination.
11. Demonstrate a solid understanding of the USRAP, SOPs, and RMI, as well as the ability to remain professional, impartial, and unbiased during all interactions with refugees, SIV-holders, and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA).
12. Maintain and ensure the confidentiality and integrity of all USRAP-related paperwork in line with standards of conduct and data protection rules and the USRAP Program Integrity Guidelines. Alert the Senior Operations Assistant or POE management of any non-compliance to SOPs or codes of conduct by POE staff members and partners.
13. Perform such other duties as may be assigned.
Required Qualifications and Experience
QUALIFICATIONS
• Completed secondary education required. • Five years of working experience with secondary education; three years of working experience with Bachelor’s degree • Prior POE experience a strong advantage. • Ability to use own initiative and work under pressure with minimum supervision. • Strong computer skills – Word, Excel and Internet • Strong interpersonal and communication skills • Attention to detail and ability to organize. • Self-motivated and objective driven
Languages Fluency in English is required. Working knowledge of other languages will be an advantage.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Note:
1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
The current salary for this position is $62,936 per year.
Posting period: 11.07.2023 to 11.21.2023
How to apply
How to Apply:
The Vacancy is open to Internal and External Candidates.
Internal candidates must apply using the link below: Please note: Due to the WHI recruitment memo, internal candidates who have not worked up to 18 months at IOM are still encouraged to apply. View the internal job posting External candidates must apply using the link below:
View the external job posting
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Equilibrio in situ
El Balanceo de Componentes: Elemento Clave para un Desempeño Óptimo
¿ Has percibido alguna vez temblores inusuales en un equipo industrial? ¿O sonidos fuera de lo común? Muchas veces, el problema está en algo tan básico como una irregularidad en un componente giratorio . Y créeme, ignorarlo puede costarte más de lo que imaginas.
El equilibrado de piezas es un procedimiento clave en la producción y cuidado de equipos industriales como ejes, volantes, rotores y partes de motores eléctricos . Su objetivo es claro: impedir oscilaciones que, a la larga, puedan provocar desperfectos graves.
¿Por qué es tan importante equilibrar las piezas?
Imagina que tu coche tiene una llanta mal nivelada . Al acelerar, empiezan las vibraciones, el volante tiembla, e incluso puedes sentir incomodidad al conducir . En maquinaria industrial ocurre algo similar, pero con consecuencias mucho más graves :
Aumento del desgaste en soportes y baleros
Sobrecalentamiento de componentes
Riesgo de fallos mecánicos repentinos
Paradas sin programar seguidas de gastos elevados
En resumen: si no se corrige a tiempo, una leve irregularidad puede transformarse en un problema grave .
Métodos de equilibrado: cuál elegir
No todos los casos son iguales. Dependiendo del tipo de pieza y su uso, se aplican distintas técnicas:
Equilibrado dinámico
Recomendado para componentes que rotan rápidamente, por ejemplo rotores o ejes. Se realiza en máquinas especializadas que detectan el desequilibrio en múltiples superficies . Es el método más fiable para lograr un desempeño estable.
Equilibrado estático
Se usa principalmente en piezas como ruedas, discos o volantes . Aquí solo se corrige el peso excesivo en una única dirección. Es rápido, fácil y funcional para algunos equipos .
Corrección del desequilibrio: cómo se hace
Taladrado selectivo: se elimina material en la zona más pesada
Colocación de contrapesos: como en ruedas o anillos de volantes
Ajuste de masas: típico en bielas y elementos estratégicos
Equipos profesionales para detectar y corregir vibraciones
Para hacer un diagnóstico certero, necesitas herramientas precisas. Hoy en día hay opciones accesibles y muy efectivas, como :
✅ Balanset-1A — Tu aliado portátil para equilibrar y analizar vibraciones
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Vape Scene in Singapore: Embracing Modern Relaxation
In today’s fast-paced world, people are always looking for ways to unwind, relax, and enjoy the moment — and for many, vaping has become a daily habit. In Singapore, where modern life moves quickly, the rise of vaping culture has brought with it a new kind of chill . It’s not just about the devices or the clouds of vapor — it’s about flavor, convenience, and finding your own vibe.
Disposable Vapes: Simple, Smooth, Ready to Go
Let’s face it — nobody wants to deal with complicated setups all the time. That’s where disposable vapes shine. They’re perfect for those who value simplicity who still want that satisfying hit without the hassle of charging, refilling, or replacing parts.
Popular models like the VAPETAPE UNPLUG / OFFGRID, LANA ULTRA II, and SNOWWOLF SMART HD offer thousands of puffs in one portable solution . Whether you’re out for the day or just need something quick and easy, these disposables have got your back.
New Arrivals: Fresh Gear, Fresh Experience
The best part about being into vaping? There’s always something new around the corner. The latest releases like the ELFBAR ICE KING and ALADDIN ENJOY PRO MAX bring something different to the table — whether it’s colder hits .
The ELFBAR RAYA D2 is another standout, offering more than just puff count — it comes with dual mesh coils, so you can really make it your own.
Bundles: Smart Choices for Regular Vapers
If you vape often, buying in bulk just makes sense. Combo packs like the VAPETAPE OFFGRID COMBO or the LANA BAR 10 PCS COMBO aren’t just practical — they’re also a smart investment . No more running out at the worst time, and you save a bit while you’re at it.
Flavors That Speak to You
At the end of the day, it’s all about taste. Some days you want something icy and refreshing from the Cold Series, other times you’re craving the smooth, mellow vibes of the Smooth Series. Then there are those sweet cravings — and trust us, the Sweet Series delivers.
Prefer the classic richness of tobacco? There’s a whole series for that too. And if you’re trying to cut back on nicotine, the 0% Nicotine Series gives you all the flavor without the buzz.
Final Thoughts
Vaping in Singapore isn’t just a passing trend — it’s a lifestyle choice for many. With so many options available, from pocket-sized disposables to customizable devices, there’s something for everyone. Whether you’re just starting out , or a seasoned vaper , the experience is all about what feels right to you — made personal for you.
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The Rise of Vaping in Singapore: Not Just a Fad
In today’s fast-paced world, people are always looking for ways to unwind, relax, and enjoy the moment — and for many, vaping has become a daily habit. In Singapore, where modern life moves quickly, the rise of vaping culture has brought with it a unique form of downtime . It’s not just about the devices or the clouds of vapor — it’s about flavor, convenience, and finding your own vibe.
Disposable Vapes: Simple, Smooth, Ready to Go
Let’s face it — nobody wants to deal with complicated setups all the time. That’s where disposable vapes shine. They’re perfect for users who want instant satisfaction who still want that satisfying hit without the hassle of charging, refilling, or replacing parts.
Popular models like the VAPETAPE UNPLUG / OFFGRID, LANA ULTRA II, and SNOWWOLF SMART HD offer thousands of puffs in one portable solution . Whether you’re out for the day or just need something quick and easy, these disposables have got your back.
New Arrivals: Fresh Gear, Fresh Experience
The best part about being into vaping? There’s always something new around the corner. The latest releases like the ELFBAR ICE KING and ALADDIN ENJOY PRO MAX bring something different to the table — whether it’s enhanced user experience.
The ELFBAR RAYA D2 is another standout, offering more than just puff count — it comes with dual mesh coils, so you can really make it your own.
Bundles: Smart Choices for Regular Vapers
If you vape often, buying in bulk just makes sense. Combo packs like the VAPETAPE OFFGRID COMBO or the LANA BAR 10 PCS COMBO aren’t just practical — they’re also a smart investment . No more running out at the worst time, and you save a bit while you’re at it.
Flavors That Speak to You
At the end of the day, it’s all about taste. Some days you want something icy and refreshing from the Cold Series, other times you’re craving the smooth, mellow vibes of the Smooth Series. Then there are those sweet cravings — and trust us, the Sweet Series delivers.
Prefer the classic richness of tobacco? There’s a whole series for that too. And if you’re trying to cut back on nicotine, the Pure Flavor Collection gives you all the flavor without the buzz.
Final Thoughts
Vaping in Singapore isn’t just a passing trend — it’s a lifestyle choice for many. With so many options available, from pocket-sized disposables to customizable devices, there’s something for everyone. Whether you’re just starting out , or a seasoned vaper , the experience is all about what feels right to you — uniquely yours .
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Vape Scene in Singapore: Embracing Modern Relaxation
In today’s fast-paced world, people are always looking for ways to unwind, relax, and enjoy the moment — and for many, vaping has become an essential part of their routine . In Singapore, where modern life moves quickly, the rise of vaping culture has brought with it a unique form of downtime . It’s not just about the devices or the clouds of vapor — it’s about flavor, convenience, and finding your own vibe.
Disposable Vapes: Simple, Smooth, Ready to Go
Let’s face it — nobody wants to deal with complicated setups all the time. That’s where disposable vapes shine. They’re perfect for those who value simplicity who still want that satisfying hit without the hassle of charging, refilling, or replacing parts.
Popular models like the VAPETAPE UNPLUG / OFFGRID, LANA ULTRA II, and SNOWWOLF SMART HD offer thousands of puffs in one compact design . Whether you’re out for the day or just need something quick and easy, these disposables have got your back.
New Arrivals: Fresh Gear, Fresh Experience
The best part about being into vaping? There’s always something new around the corner. The latest releases like the ELFBAR ICE KING and ALADDIN ENJOY PRO MAX bring something different to the table — whether it’s enhanced user experience.
The ELFBAR RAYA D2 is another standout, offering more than just puff count — it comes with dual mesh coils, so you can really make it your own.
Bundles: Smart Choices for Regular Vapers
If you vape often, buying in bulk just makes sense. Combo packs like the VAPETAPE OFFGRID COMBO or the LANA BAR 10 PCS COMBO aren’t just practical — they’re also a smart investment . No more running out at the worst time, and you save a bit while you’re at it.
Flavors That Speak to You
At the end of the day, it’s all about taste. Some days you want something icy and refreshing from the Cold Series, other times you’re craving the smooth, mellow vibes of the Smooth Series. Then there are those sweet cravings — and trust us, the Sweet Series delivers.
Prefer the classic richness of tobacco? There’s a whole series for that too. And if you’re trying to cut back on nicotine, the Nicotine-Free Range gives you all the flavor without the buzz.
Final Thoughts
Vaping in Singapore isn’t just a passing trend — it’s a lifestyle choice for many. With so many options available, from pocket-sized disposables to customizable devices, there’s something for everyone. Whether you’re taking your first puff, or a regular enthusiast , the experience is all about what feels right to you — made personal for you.
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