[CALL FOR TENDERS] Development of e-learning resources (2 webinars + additional material) on “Conflict Sensitive Anticipatory Humanitarian Action”


The Institute for International Law of Peace and Armed Conflict (IFHV) is one of the leading academic institutions in Europe for teaching and research in the context of humanitarian crises. Within the framework of a consortium project with the Umbrella Organization of German NGOs for Development and Humanitarian Relief (VENRO), the IFHV conceptualizes humanitarian training resources to strengthen the capacities for innovation and future-oriented reforms among German NGOs and their local partners.

On behalf of the IFHV, the Academy of the Ruhr-University intends to commission external service providers to develop e-learning resources (delivery of two webinars + additional resources) on “Conflict Sensitive Anticipatory Humanitarian Action”. The material is aimed at staff of NGOs in the humanitarian sector, especially those already working with anticipatory humanitarian action and/or disaster risk reduction. The webinars will be advertised and conducted under the umbrella of the academy for humanitarian action (aha).

We invite you to bid with a written proposal on the services described below by email by November 8th, 2023, at 12:00 noon (CET).

Service description: e-learning resources on “Conflict Sensitive Anticipatory Humanitarian Action” (2 webinars of 60 to 180 minutes each plus additional material)

Location, Time and Language:
Online, expected in December 2023 and/or January 2024. The webinar(s) can be delivered either in English or in German.

Objectives of the Resources:

a. Participants are familiar with the basic concepts of anticipatory humanitarian action and the challenges of their application in conflict settings.

b. They are introduced to the current state of research and practical examples from anticipatory action in conflict settings.

c. They are aware of the importance of as well as relevant approaches to conflict sensitive programming in anticipatory action.

d. The participants are able to critically reflect on the applicability, added value and limits of (conflict sensitive) anticipatory humanitarian action in their work context (including no-go conditions for anticipatory action).

Brief Description of Content:

Anticipatory humanitarian action has emerged as a promising approach to address the humanitarian impacts of predictable disasters. Its aim is to provide the necessary support for communities at risk and to enable early action even before disaster strikes. So far, the approach has mainly been applied to natural hazards, but there have been increasing efforts in recent years to expand anticipatory action to conflict settings as well. This concerns both the application of anticipatory approaches to natural hazards that take place in conflict settings and the anticipation of the humanitarian impacts of war and violent conflict itself.

The goal of the e-learning resources to be developed is therefore to provide humanitarian practitioners with an overview of the status-quo, potentials and challenges related to the application of anticipatory humanitarian action in conflict settings and introduce them to needs and tools for conflict sensitive programming in Anticipatory Action. To achieve this, participants should be introduced to the basic concepts of anticipatory humanitarian action and the challenges of their application in conflict settings. They should learn about relevant approaches to conflict sensitivity within anticipatory action frameworks – and why they matter in the first place. Finally, participants should be enabled to critically assess the potential and limitations of such approaches in their own work context. The package should consist of an introductory webinar series of 2 sessions with 60-180 minutes length each. These webinars can be recorded and should be complemented with additional material (i.e. further video recordings, case studies, graphics, quizzes, take-home exercises or other comparable material).

Thereby, the resources to be developed should reasonably build on and complement existing material on anticipatory action and conflict, such as a previous webinar series on AA in conflict settings or the resources developed by the Anticipation Hub’s practitioners group on AA in conflict. The resources are further embedded in a broader training series on “Anticipatory Humanitarian Action” at the academy for humanitarian action comprising online and face-to-face trainings on “Concepts and Mechanisms of Anticipatory Humanitarian Action”, “The Use of Geoinformation in (Anticipatory) Humanitarian Action” and “Climate Change Adaptation and Managing Risk of Extreme Events”. IFHV staff are available to advise on the integration of the workshop into the training program. Please note, that the property rights for all training materials remain with the respective implementing organization and the e-learning materials cannot be modified and/or reused by the IFHV. Beside the unrestricted use by the implementing organization, however, the final materials (recordings of webinars plus any suitable additional material) should be embedded permanently on the webpage of the academy for humanitarian action.

Services to be provided:

The following services are to be provided under the scope of this call:

1) Planning: Conceptual planning of the two webinars for a minimum of 30 participants. Preparation of a detailed agenda (about two DIN A4 pages) showing the contents, methods and objectives of the individual sections of the events. It should be hands-on and designed for humanitarian practitioners. All logistical planning matters (online platform and links, participant management, advertising, recording) will be handled by the IFHV and are not part of this tender.

2) Implementation: Professional input and independent moderation of webinar(s). The offer may include the commissioning of external speakers for additional professional input on certain topics. IFHV will support with technical and logistical assistance during both events. Additional assistance services (co-moderation, chat support etc.) can be provided by arrangement.

3) Additional material: Development of additional material related to the topic for permanent integration on the website of the academy for humanitarian action and to complement existing resources.

Please note: All services are provided in close consultation with the responsible IFHV staff member. Ongoing arrangements regarding the conception as well as documentation of the training (via e-mail and telephone) are part of the service provision and will not be remunerated separately. A transfer of property rights to the training material (concepts, working materials, powerpoints, etc.) are not part of the tender and remain with the trainer or his/her organization.

How to apply

Further information on submitting proposals

  1. Please send your written and signed tender documents as a PDF-document by e-mail to aha-trainings@ruhr-uni-bochum.de. Please note: Tenders that are sent to a different e-mail address will not be considered!
  2. The deadline for submitting tenders expires on November 8th, 2023, at 12:00 noon (CET). The tender should enumerate separately the costs (without VAT) and daily rates for the service areas 1) planning, 2) implementation, 3) additional material (please note that the training will be VAT exempted under §4 Nr. 21 UStG under German law).
  3. Please add a written sketch of the project (with a suggested title) to the offer, which shows the formats, content, methods and goals of the material (max. 2 to 3 A4 pages). The goals formulated in your offer may deviate from the goals listed here if this appears reasonable from your point of view.
  4. Please also send us the curriculum vitae of all trainers or speakers, showing relevant work experience (in terms of content and methodology).
  5. The decision to award the contract will be made on the basis of the costs (50%) and the quality of the tender (in terms of fit of the individual elements of the schedule to the objective, feasibility of the approach and variety of methods) (40%), as well as the experience in conducting training in humanitarian action (10%).

We are looking forward to receiving your offer.

For questions on the call for proposals, kindly consult Sören Schneider at soeren.schneider@ruhr-uni-bochum.de or phone +49 (0) 234 32-27747.

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