Deputy Country Coordinator for Kenya and Somalia

We are currently looking for a Deputy Country Coordinator to oversee our team in Kenya/Somalia.

Position: Deputy Country Coordinator

Contract duration:12 months

Location: Mogadishu

Starting Date: ASAP

FUNCTIONS

Under the management of IMPACT’s Country Coordinator in Nairobi, the Deputy Country Coordinator is responsible for representing IMPACT and managing and developing IMPACT’s programs in Kenya and Somalia. He/she leads the IMPACT team to achieve program excellence and ensure the highest level of impact and accountability, while ensuring compliance to IMPACT guidelines, policies and standards across the mission. The DCC, with the support of the CC, is in contact with HQ, ensuring that organizational risks are promptly and clearly communicated to the ED, the Director of Country Programs and Operations, and other relevant HQ Senior Management. She/he will promote organizational vision and core values across the mission and will actively link with HQ to contribute to the implementation of IMPACT’s global strategies.

The Deputy Country Coordinator will be hosted by ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, Logistics and Finance issues. S/he will therefore fully abide by ACTED’s Security, HR, Administration and Logistics rules and regulations, and, in coordination with ACTED, will ensure that all IMPACT staff abide by them.

RESPONSIBILITIES

The Deputy Country Coordinator responsibilities include the following:

STRATEGY DEVELOPMENT & IMPLEMENTATION

1. Context analysis: Ensure IMPACT has an up-to-date understanding of the aid/humanitarian situation, the impact of a crisis and the aid/humanitarian planning, coordination and response mechanisms, as well as key aid/humanitarian stakeholders in Kenya and Somalia.
2. Support the regional CC in the development of a detailed regional strategy for IMPACT (specifically the strategic objectives related to Kenya and Somalia). Oversee the implementation of this regional strategy and take a lead role in identifying strategic opportunities for strengthening IMPACT’s work in the his/her countries.

FUNDRAISING

1. In close coordination with the Regional Programme Development & Grants Officer, the different Research Managers, IMPACT HQ and in consultation with ACTED country teams, approach donors to identify funding to support IMPACT’s programs (including, as relevant, REACH, PANDA and, with ACTED, AGORA).
2. Oversee project proposal conceptualization (problem statement, logframe, budget/contract design…) within the framework of the country, regional and global strategy, review with ACTED and/or other relevant country partners as relevant, and submit proposal to HQ Grant Management Unit for validation.

PROGRAMME PLANNING AND IMPLEMENTATION

1. Ensure that all IMPACT programs are aligned with IMPACT global and country strategies, are conducted in coordination with and, when relevant, undergo the validation by IMPACT HQ, and are planned in line with relevant project objectives and with IMPACT’s research cycle and other relevant guidelines/standards.
2. Supervise all stages of program implementation, any progress and delays, receiving regular updates from team members providing inputs when required.
3. Maintain regular link with ACTED (as relevant) to facilitate the provision of logistic, administrative and security support to facilitate program implementation, as well as ensuring that IMPACT teams comply to ACTED’s security and other relevant FLAT regulations during program implementation.

KNOWLEDGE SHARING AND LEARNING PROCESS

1. Ensure the application of the M&E framework for each program, in line with IMPACT’s M&E guidelines.
2. Ensure learning and knowledge is shared across units and country programmes.

PROJECT CYCLE MANAGEMENT

1. Grant Management: Monitor output achievement and ensure a timely completion of projects. Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements.
2. Finance Management: Ensure accurate budget expenditure tracking, cash burn rates and forecasting to anticipate financial risks and avoid under/over spending in close coordination with the Finance Officer, the Country Coordinator, (Senior) PD and Grants officer and (as relevant) with the IMPACT Finance Control Unit and ACTED PD and finance departments.
3. Assets and IT Management: Ensure proper asset management in collaboration with the Senior FLATs Officer and ACTED logistics and IT departments.

TEAM MANAGEMENT AND LEADERSHIP

1. Leadership: Provides leadership across the mission, as well as within the Regional Senior Management Team.
2. Staff Management: Ensure that all staff understand and are able to perform their roles and responsibilities. Ensure that all staff have clear and regularly updated TORs, workplans and Key Performance Indicators against which their performance will be appraised. Promote team building, productivity and staff welfare. Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management of international and national staff working in IMPACT programs.
3. Unit Model: In close collaboration with the Regional Country Coordinator ensure, organizational units are established within overall mission and regional set-up. Ensure all staff within a given a unit is provided clarity on their roles and responsibilities.
4. Administration and HR management: Ensure timely recruitment of staff working in IMPACT programs (in coordination with ACTED where relevant) and contribute to international staff recruitment upon HQ identification; proactively adapt the staffing structure to needs and funding. Ensure timely attendance sheets, leave plans, as well as exit forms for departing staff.

INTERNAL COORDINATION AND COMMUNICATION

1. Internal communication: Facilitate internal communication within the team and information sharing for a positive working environment. Contribute to the regional Monthly Coordination Report. Ensure that any risk to IMPACT programming, projects or staff is as soon as possible communicated to and understood by Country Coordinator and relevant HQ head of departments.
2. Coordination with ACTED: Regularly coordinate with ACTED’s Country Director and the Somalia Area Coordinator through weekly meetings. Ensure regular coordination with ACTED’s Project Development, Finance and other FLAT departments at all stages of project development and implementation, including donor discussions, participation in project kick off and lessons learnt meetings, joint drafting of monthly internal updates (BFU, RFUs, allocation tables, etc), and drafting of donor reports or amendment requests. Ensure compliance of all staff to ACTED FLAT, HR and security procedures.

EXTERNAL ENGAGEMENT

1. Establish, maintain and improve active and regular working relationships with coordination and aid decision-making forums (clusters, sectors, working groups, NGO forum, HCT, etc), UN agencies, donors, NGOs, consortia, academia, etc. Ensure that IMPACT and its programs are well understood by key aid stakeholders and that potential partnership options have been explored when relevant. This responsibility will be vital in Mogadishu where the majority of the Somalia Aid Coordination is centralised.
2. Capitalize and strengthen relationships with key IMPACT global partners at country level; ensure any issues that may impact on global partnerships are communicated to and understood by IMPACT directors.

DISSEMINATION OF PRODUCTS AND EXTERNAL COMMUNICATION

1. Support the Research Managers and Assessment Officers in the dissemination of research/program products/outputs, including through in country presentations, website articles, journal articles, IMPACT social media contents, targeted e-mails, meetings, etc, in line with IMPACT Dissemination and External Communication guidelines;
2. Support IMPACT HQ in global-level dissemination related to the country mission, including through provision of updated information for website and social media, organization/attendance to HQ level events, briefings and panel discussions;

ACCOUNTABILITY TO COMMUNITIES AND BENEFICIARIES

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about IMPACT’s programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every IMPACT staff member.

DATA CONFIDENTIALITY AND DATA PROTECTION

The IMPACT DCC will maintain the strictest confidentiality on all data collected and related processes. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.

REQUIREMENTS

• Academic Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar)
• Years of work experience At least 5 years of relevant working experience or proven progression within IMPACT
• Management experience Previous experience in a senior management role in a INGO at field level . Proven track record in successful management of international and national teams in humanitarian contexts
• Research skills: Excellent research and analytical skills are required. Experience in assessments. M&E, field research, evaluations an asset.
• Familiarity aid system Familiarity with the aid system, and the research community;
• Communication/reporting skills Excellent communication and drafting skills for effective reporting, including proven experience in contributing to high level presentations/briefings.
• Software skills: Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint. Familiarity with R, SPSS and/or STATA or other statistical analysis software an asset
• Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles in complex environment;
• Level of independence A self-starter with a proven ability to work independently;
• Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;
• Experience in geographical region Past experience in the region is desirable;
• Language skills Fluency in English required, competency in French and/or Spanish an asset;
• Security environment Ability to operate in a complex and challenging security environment