Health Administration Officer (Damascus – Dwilaa )

Job Title: Health Administration Officer

Job location: Syria – Damascus-Dwilaa

Report to: MHPSS Officer

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced people, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

Please explain the purpose and/or role in full detail.

JOB SUMMARY

The Admin Officer is responsible for managing administrative, human resources, and financial functions to ensure the smooth operation of the center. This role is critical for maintaining a well-organized and efficient environment, both for beneficiaries and staff.

MAIN DUTIES AND RESPONSIBILITIES

The Admin Officer has the following responsibilities and duties:

1. Organize regular meetings with local partners (such as the church and community stakeholders) and document meeting minutes.
2. Contribute to the preparation of monthly progress reports and support activity documentation in coordination with the MHPSS team.
3. Oversee procurement and logistical services related to equipping the community center, including furniture and printed materials.
4. Support data collection for assessments and monitoring, ensuring proper archiving of documents while maintaining the confidentiality and privacy of beneficiaries.
5. Follow up on financial disbursement procedures and ensure alignment with the project budget and approved procurements.
6. Provide administrative and logistical coordination support to the technical team for the timely and proper implementation of individual and group sessions.

QUALIFICATIONS AND SKILLS

Should have the following skills, education, and experience:

1. Bachelor’s degree in business administration or related field (preferred).
2. Previous experience in management function.
3. Good understanding of accounting and financial principles.
4. Excellent organizational skills and ability to manage times effectively.
5. Strong communication skills and ability to work with multiple teams.
6. Prior experience in the humanitarian field is required, particularly in providing support to vulnerable populations affected by emergencies or crises.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

At MedGlobal, we are committed to building a diverse and inclusive workforce. We strongly encourage women and individuals from all religious, ethnic, and cultural backgrounds to apply