Human Resources Coordinator

POSITION SUMMARY:

HIAS seeks a Human Resources Coordinator to support human resources processes including payroll, onboarding, offboarding, compliance and benefits administration. This role will report to the Associate Director, Human Resources. The ideal candidate is a highly motivated, organized, and driven individual with excellent communication and customer service skills, and has a working understanding of human resource principles, practices and procedures.

ESSENTIAL FUNCTIONS:

• Provides various day-to-day operations support to the Human Resources department, including assisting in general HR coordination, answering the phone, and responding to inquiries concerning general personnel policies and benefit plan provisions.
• Manages onboarding, offboarding and employee changes of domestic headquarters staff.
• Conducts new hire orientations and ensures employees gain a solid understanding of benefits, policies and procedures and time and attendance system; counsels’ employees on plan provisions so staff can make informed benefit decisions.
• Maintains the timekeeping and HRIS database, makes corrections as needed, reviews semi-monthly timesheets and contacts employees and supervisors on timesheet corrections and approvals; serves as main point of contact/liaison for issues in time entry system.
• Conducts audits of HRIS, benefits or other HR systems/programs and recommends corrective action.
• Supports the maintenance of HRIS systems and appropriate documentation to include onboarding and offboarding, title changes, pay rate changes, supervisor changes, etc.
• Supporting payroll processing by preparing payroll memo for payroll team
• Supports HR report requests and other special projects.
• Assists with the preparation of the performance management process.
• Assists with HR compliance mandates.
• Assists with HR Employee Engagement initiatives.
• Manages HIASnet updates
• Supervises the Human Resources Intern.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Human Resources or related field required.
• 2-3 years of experience in a professional environment, with experience in Human Resources, Nonprofit Management or Operations preferred.
• Strong project management, time management and customer service skills.
• Ability to maintain confidentiality and discretion at all times.
• Excellent communication and organizational skills, with demonstrated ability to meet deadlines.
• Desire to learn and ask questions.
• Detail-oriented, independent and reliable.
• Proficient with Microsoft Office Suite or related software.
• Travel, to include travel to insecure operating environments, may be required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or ESR.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.