Procurement and Logistics Officer

About SYCAC
SYCAC is a non-profit, non-governmental civil society organization established in Turkey in 2012. It aims to increase civic spaces to play an active role in peace processes and early recovery of communities by empowering, protecting, and building community capacities, as well as enhancing the leadership role of women and marginalized groups, to achieve communities that embrace the principle of democracy and human rights.

Job purpose
SYCAC is seeking for a procurement and logistics officer, who will be responsible for Responsible for implementing, coordinating and completion procurement and logistics operations and ensuring compliance with SYCAC’s policy and donor’s requirements.
S/He will effectively plan procurement and logistical needs, and ensuring smooth material flow, cost-effectiveness, quality, and efficiency,
in addition to commitment to executing any other related tasks in coordination with the direct manager.

Key Responsibilities

• Implement, coordinate, and complete procurement and logistics operations, ensuring compliance with SYCAC’s policy and donor requirements.
• Analyze project procurement needs, forecast demand, and develop procurement plans to meet requirements, while managing procurement budgets and identifying cost-saving opportunities without compromising quality.
• Identify areas for process improvement in purchasing and logistics, implementing measures to increase efficiency and reduce costs.
• Participation in the procurement committee, analyzing requirements and selecting appropriate methods based on established policies and practices.
• Proactively follow up on procurement plans to ensure 100% compliance and inform stakeholders of tender deadlines and updates.
• Preparing technical evaluation forms, purchasing committee minutes, service contracts, and all purchasing process documents.
• Maintain and update the supplier database, conduct market surveys, and ensure procurement documentation accuracy.
• Match invoices, goods/services received notes, and service completion certificates for Finance.
• Maintain organized procurement files, both hard and electronic copies, in accordance with SYCAC’s procedures.
• Organize regular market surveys, update vendor lists, and assess supplier risks, ensuring compliance and implementing contingency plans.
• Ensure that supplier selection processes are fair and transparent.
• Oversee goods receipt from suppliers, ensuring specifications are met, and work with Finance for timely payments.
• Plan logistical needs, ensuring smooth material flow, cost-effectiveness, quality, and efficiency.
• Oversee warehousing for proper inventory management, security, and safety compliance.
• Supervising and implementing asset inventory and evaluation processes and ensuring a documented and transparent process of receipt and delivery of assets.
• Develop and prepare documentation systems and logistical forms.
• Manage external communications with vendors/suppliers in coordination with the direct manager.
• Provide periodic and technical reports and process donor-requested reports.
• Adhere to SYCAC’s policies and procedures, including the Code of Conduct and child protection measures.
• Execute any other related tasks as directed by the direct manager.

Required Qualifications

• At least a bachelor’s degree in a related field is required.
• A minimum of three years’ relevant experience with NGOs is necessary.
• Experience working with various donors, along with familiarity with their rules and regulations, is essential.
• Excellent skills in writing relevant reports and updates.
• Ability to effectively supervise and manage procurement and logistics staff is necessary.
• Excellent planning and organizing skills, along with the ability to adhere to deadlines, are required.
• Very good analytical and computer skills, as well as familiarity with MS Office (Word, Excel, Outlook, PowerPoint), are necessary.
• Excellent Arabic, English, and Turkish language skills (written and spoken) are required.