Procurement Specialist

Within delegated authority, the Procurement Specialist will be responsible for performing the following duties and responsibilities, but not limited to:

1. Elaboration and timely implementation of operational strategies

• Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal controls.
• Develop and implement strategic contract management (applying cost-saving and reduction strategies), including tendering processes and evaluation, contractor appraisal, management of contracts and contractors, legal considerations and payment conditions, risk assessment.
• Develop and implement strategic procurement, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
• Analyse specific procurement requirements and develop related procurement strategies and work plans.
• Provide technical and policy advice on procurement practices and their implementation.
• Work with concerned stakeholders on procurement needs, providing technical support on specifications, cost implications and logistics for safe delivery both externally and internally.
• Apply a change management process and tools to create a strategy to support adoption of the changes required to deliver cost effective procurement activities.
• Seek and contribute to every procurement activity to incorporate principles of green design and be compliant with sustainable standards in procurement.

2. Manage procurement team and guide the procurement processes

• Design and implement tools, including business processes mapping and elaboration/establishment of internal process flows for procurement activities.
• Lead the work of procurement team and ensures the timely preparation of procurement plans for the office.
• Ensure implementation of proper monitoring and control systems for the procurement processes including, but not limited to, organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations.
• Review and certify submissions to the Contracts and Property Committee on Procurement.
• Implement an internal control system which ensures that Purchase Orders are duly prepared and dispatched.
• Management of the Procurement Unit establishing strategic team objectives, key performance indicators, measurement standards, and expected results, offering guidance to enable responsible, effective and efficient performance.

3. Knowledge management and knowledge sharing:

• Identify training needs, plan and organize internal training/workshops to ensure knowledge sharing and best practices on procurement related matters.
• Synthesis of lessons learned and best practices in procurement. Contributes to the oversight of lessons learned procedures in procurement, ensuring that lessons learnt are shared in a timely and appropriate manner.
• Ensure routine and effective capacity building activities in procurement are conducted in order to build the long-term and sustainable capacity of the staff.
• Regularly review and update of guidelines in procurement in light of changing circumstances for purposes of complying and/or streamlining of existing procurement procedures and for the platform of data management and ensuring information and knowledge sharing.

Assist the Head of Support Services to recruit and maintain a highly competent, enthusiastic and efficient staff within the procurement team.

Other duties as may be assigned by the Head of Support Services and UNOPS Myanmar Country Director.

4. Impact of Results

The Procurement Specialist directly impacts the achievement of results of Myanmar office by supporting the management to introduce and implement effective procurement methods and strategies, reduced risks, cut costs and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in procurement and strengthens its competitive position as a partner of choice in sustainable development and project service.