Logistics Manager, Ukraine, 100%

HEKS/EPER, Swiss Church Aid, supports projects designed to combat hunger, poverty and injustice in over 30 countries on four continents. HEKS/EPER also provides worldwide humanitarian assistance for victims of natural disasters and armed conflicts and supports the Church’s diaconal work in Eastern Europe and the Middle East. In Switzerland, HEKS/EPER champions the rights and causes of refugees and socially disadvantaged people. Through its development and social policy work in the fields of climate justice, access to land and food, migration, and integration, HEKS/EPER strives for systemic change – globally and in Switzerland.

The Logistics Manager (LM) is responsible for ensuring optimal functioning of the logistics support of the HEKS EPER Eastern Region. S/he reports to the Logistics Coordinator with direct supervision, support and guidance. The LM manages the set-up and functioning of procurement and logistics processes, fleet management and warehouse management.

The context of ongoing conflict presents inherent risks. A professional sense of security, confidentiality, and proper representation is paramount.

As soon as possible or by arrangement, we are looking for a proactive and experienced:

Logistics Manager, Ukraine, 100%

Your main responsibilities:

Logistics & Procurement

• Manage logistics set-up for programmes and intervention zones – field office set-up, recommendations, technical support of field logisticians in Eastern Ukraine
• Closely cooperates with Programme and Finance/Admin team in optimising logistics support
• Ensure correct handling of material resources (assets, fleet, warehousing)
• Make sure equipment is supplied according to predetermined planning
• Organize the allocation and provision of the technical equipment
• Supervise and instructs Procurement officer on procurement processes, supplier selection, planning
• Provide training in handling logistics processes
• Support in the development of operating procedures and ensure adequate documentation for each process/procedure
• Supervises provision of preventive and curative maintenance for the fleet of vehicle

Warehousing

• Ensure that all warehouse functions and processes are in place and adhered by all logistics personnel in place

Team and HR

• Raise any questions to the Logistics & Procurement Coordinator regarding HEKS compliance with basic requirements of the local law in respect to employment conditions and related matters.
• Encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
• Identify gaps in Logistics department, ensure correct staffing and recruitment of additional capacities

To be successful you bring:

• At least 2 years’ experience in a similar position
• Advance IT knowledge (hardware and software, Microsoft Office, Internet)
• Previous experience with an NGO is mandatory
• Previous experience in emergency response is appreciated
• Skills: organized, sense of human relations, diplomacy, communication skills
• Languages equirement: English (mandatory), Ukrainian or Russian (preferable)

What you can expect from us:

• An international position with a duty station in Kharkiv, Ukraine
• An opportunity to make a difference in this world
• An interesting and challenging position
• Duration 6 months (possible extension)
• Competitive salary
• Accommodation provided by HEKS/EPER
• R&R after 3 Months
• Insurance package