Yemen: Deputy Area Coodinator – Aden

Fixed-term | 12 months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED Yemen

ACTED has been present in Yemen since 2012 with a coordination office in Sanaa, and 4 area offices in Ibb, Sa’ada, Aden and Al Hudaydah. The INGO intervenes in ten governorates of the country (Al Dhale’e, Al Hudaydah, Al Jawf, Ibb, Raymah, Sa’ada, Taizz, Hajja, Dhamar, Lahj), riddled by conflict since 2015. The charity provides emergency response, as well as deliver rehabilitation and development projects with WASH, shelter, food security and agriculture programming, camp coordination and camp management, economic recovery and market systems, cash and voucher programming.

After the start of the conflict, ACTED shifted strongly towards emergency programming, while remaining committed to longer-term livelihood and development strategies. The teams pursue programming in response to emergencies while building disaster resilience, co-constructing effective governance, and promoting inclusive and sustainable growth. Using a multi-sector approach, ACTED aims to comprehensively meet the needs of the most vulnerable displaced and host communities.

You will be in charge of

1. Positioning

Context analysis:

• Support thr AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps;
• Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.

Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular :

• Support in the identification of new opportunities and new sectors of intervention;
• Assist in consolidating and stabilizing programming;
• Review the geographic and thematic footprint;
• Ensure activities are relevant and meeting area/beneficiary needs;
• Identify ACTED added-value;
• Ensure humanitarian principals are adhered to;
• Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.

Networking, positioning and general representation:

• When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
• Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
• Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
• When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development:

• Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
• Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

2. Management and Internal Coordination

Staff Management:

• Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
• Promote team building, productivity and staff welfare
• Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
• Support the AC to manage interpersonal conflicts among staff at area level

Internal Coordination:

• Facilitate interdepartmental communication and information sharing for a positive working environment
• Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking :

• Support Project Managers in project implementation through trouble shooting and eliminating blocking points
• Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
• Ensure that relevant project information are up-to-date and available for reporting purposes

Project Quality Control:

• Ensure the application of a practical field based M&E system/plan for each project
• Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
• Help Project Managers to adapt projects according to monitoring and evaluation findings
• Ensure beneficiary feedback mechanisms are in place
• Support with the documentation of best practices and lessons learnt for projects in the area of operations.

Partner Management:

• Identify potential local partners in the area based on an assessment of complementarity and added value
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management:

• Support in the management of project budgets at area level to avoid under/over spending
• Help with budget forecasting
• Ensure timely and accurate area finance TITANIC reporting

Logistics & IT Management:

• Support the timely procurement and adherence to rules of origin and nationality at area level
• Ensure quality supply management at area level
• Ensure proper asset management at area level and enforce asset investment policy
• Ensure proper stock management at area level
• Ensure proper IT systems, data back-up and protection from malware at area level
• Ensure sufficient and reliable means of communication at area level
• Ensure timely and accurate area logistics TITANIC reporting

Administration and HR Management:

• Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
• Ensure regular performance appraisal and career management for staff at area level
• Ensure timely and accurate area HR TITANIC reporting
• Ensure timely exit forms

Transparency/Compliance Management:

• Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
• Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

Security Management :

• Support the AC in the analysis of the security context at area level
• Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
• Ensure the offices and houses conform to recommended security, health and safety standards
• Ensure all staff in the area adhere to security procedures
• Ensure security incidents at area level are promptly reported to the capital

Expected skills and qualifications

• University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
• Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
• Base management skills preferred
• At least four years relevant work experience
• Proven capabilities in leadership and management required
• Ability to work well and punctually under pressure
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure
• Knowledge of local language and/or regional experience an asset

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances