Area Compliance Assistant / Gaziantep

About ACTED

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

(Area Compliance Assistant) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (Area Compliance Assistant) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The (Area Compliance Assistant) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Job Purpose

The Area Compliance Assistant is responsible for the implementation of ACTED’’s compliance process and follow up of the system and procedures; the compliance assistant will follow with direct collaboration of FLATS (Finance, Logistic, HR & Admin, Transparency and Security) to set up a proper and regular follow up of ACTED FLATS & compliance system.

Duties and Responsibilities

• Responsible for the compliance & transparency with ACTED’s policies & procedures:
  • Use compliance tools and check lists to perform detailed reviews of the selected sample provided by compliance management on monthly basis
  • Review of program documentation on a sample selection shared by compliance management on monthly basis
  • Participate to supply chain traceability reviews on bi-monthly basis or in accordance with the approved compliance department work plan and compliance management instructions
  • Participate in conducting the market survey exercise on bi-monthly basis or in accordance with the approved compliance department work plan and compliance management instructions
  • Conduct Field tender verification activities as per coordination request (Taking Photos, visit the area in the field) if applicable
  • Ensure and participate to the process of document transportation from the field offices to the capital offices in accordance with the approved mission procedures
  • Proramme docs
  • Perform field visits and spot-checks on program activities as instructed by compliance management
  • Participate to quarterly scheduled spot-checks as per the annual internal audit plan and instructions provided by the compliance management

External Audit Preparation

• Participate to the preparation of external audits in close collaboration with the Sr. Compliance Officer, Area Compliance Manager & Capital Compliance Team
• Collect, review and scan supporting documentation requested for external audit preparation in a timely manner and as per the instructions of compliance management
• Follow up with the relevant department focal points in order to ensure and facilitate corrections on issues noted during external audit preparation reviews

Internal Audit Preparation

• Contribute to internal audit tasks according to agreed and planned schedule and written terms of reference and as instructed by compliance management:
  • FLATS process audit: Audit for FLATS department conducted and supervised by Sr.Compliance Officer/Compliance Officer.
  • Support on the program audit done by the FLATS team in the bases in terms of collection and review of documentation
  • Perform field visits and spot-checks on program activities if requested by compliance management
  • Collect, review and scan any documentation requested by the lead auditor when necessary

Reporting:

• Provide regular and timely updates on progress and challenges to immediate supervisor

Others

• Promote transparency and accountability.
• Assist in providing training upon request or when identifying a gap in implementation/knowledge of ACTED’s procedures and based on the request of immediate supervisor
• Perform any other related activities as assigned by immediate supervisor.

QUALIFICATIONS

• Bachelor’s degree in accounting/auditing or a related field;
• Working Knowledge of English and Turkish (written and spoken);
• Excellent writing and communication skills;
• At least 1 Year of work experience within a similar position;
• Ability to work under pressure in a high-pace environment;
• Good organizational and prioritisation skills;
• Proficiency in Microsoft Office, Microsoft Excel, and Publisher;
• Strong interpersonal skills
• Strong analytical skills