Budget & Fiscal Compliance Manager

POSITION SUMMARY:

HIAS Europe seeks a Budget & Fiscal Compliance Manager to join its growing and dynamic team in Brussels, Belgium. The Budget & Fiscal Compliance Manager will be responsible for budget design and planning, as well as tracking and monitoring of funding, including grants from private and public donors. The position reports to the Director, HIAS Europe and receives additional guidance from colleagues based in the U.S. The incumbent will collaborate closely with the team in Brussels and regional teams for Africa & Eurasia and Latin America & the Caribbean, as well as Emergency Response colleagues.

ESSENTIAL FUNCTIONS:

• Manages reporting, compliance and recognition of international grants for assigned portfolio.
• Uses accounting tools to prepare monthly grant budget-to-actual reports.
• Liaises with Programs and Development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
• Ensures that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.
• Prepares monthly, quarterly and year-end financial reports for funders.
• Maintains a working knowledge of laws, regulations, policy and other requirements that affect grants management, in particular European Commission grant requirements.
• Reviews coding of expenses against restricted grants to ensure adequate charging.
• Assists Director, HIAS Europe and Finance Officer, HIAS Europe in the maintenance and analysis of staff allocations.
• Works with program managers to prepare spend plans and grant forecasts.
• Assists Director, HIAS Europe and Finance Officer, HIAS Europe in the compilation of annual operating and capital budgets.
• Prepares and performs monthly budget-to-actual analysis and conducts monthly reviews with program managers; communicates results of reviews and analyses to finance leadership.
• Supports Director, HIAS Europe and Finance Officer, HIAS Europe in the development of multi-year organizational revenue and expense budgets based on input from functional/business teams.
• Performs financial/administrative oversight of HIAS Country Offices that report to HIAS Europe and/or implement HIAS Europe grants.
• Ensures timeliness and accuracy of budgets.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree with a concentration in Finance, Accounting, International Affairs, International Business or a related field required.
• 3-5 years of relevant work experience required, with experience in analysis and interpretation of budgets and grants preferred.
• Experience working with an international nonprofit and refugees in developing countries or in emergency situations a plus.
• Defined interest in HIAS’ work around the world and in Europe.
• Excellent analytical skills and ability to problem-solve; the ability to communicate financial information to non-financial staff.
• Ability to effectively manage multiple priorities; must be detail-oriented.
• Excellent interpersonal, written and oral communication skills.
• Intermediate level or higher Microsoft Excel skills required.
• Knowledge of French or Dutch preferred, but not required.
• Ability to travel to country offices preferred, but not required.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

*Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)*

We Welcome the Stranger

*Justice • Justicia • Justice • (Tzedek)*

We Pursue Justice

*Empathy • Empatía • Empathie (Chesed)*

We Approach our Clients with Empathy

*Partnership • Compañerismo • Coopération (Chevruta)*

We Believe in Changing the World through Partnership

*Courage • Coraje • Courage • (Ometz)*

We Act with Courage to Build a Better World

*Resilience • Resiliencia • Résilience (Ruach)*

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.