Documenter for Victim ID Workshop

Position Title :Documenter for the Victim Identification Workshop (Multiple Vacancies)

Duty Station : IOM Philippines Country Office (Manila)

Classification : Hourly

Type of Appointment: Non-staff Hourly Service Contract

Estimated Start Date: 21 October 2024

Closing Date : 13 September 2024

Context

Under the direct supervision of the National Project Officer of PxD and the guidance of the Victim Identification Consultant, the documenter will work with a partner to support the project team in capturing inputs of stakeholders during the plenary and breakout/activity sessions of the three-day workshop. The aim of the workshop is to draft set of guidelines for the handling and identification of VoTs in the Philippines who are foreign nationals.

Core Functions / Responsibilities:

The main output of the documenters is a summary report of the Victim Identification workshop, which should include but not limited to:

• Summary of attendance, opening and closing remarks, and presentations
• Questions, comments, reactions, realizations, and recommendations of the participants
• Summary of the plenary and outputs of the breakout/activity sessions on detailed and technical inputs on the victim handling identification process
• Notes on pending action points and ways forward
• Photo documentation and audio recording

The summary report of the Victim Identification workshop must be submitted to IOM within five (5) working days after the last day of the workshop. Upon submission, IOM will assess the summary report and may request additional outputs or revisions.

The main output of the documenters is a summary report of the Victim Identification workshop, which should include but not limited to:

• Summary of attendance, opening and closing remarks, and presentations
• Questions, comments, reactions, realizations, and recommendations of the participants
• Summary of the plenary and outputs of the breakout/activity sessions on detailed and technical inputs on the victim handling identification process
• Notes on pending action points and ways forward
• Photo documentation and audio recording

The summary report of the Victim Identification workshop must be submitted to IOM within five (5) working days after the last day of the workshop. Upon submission, IOM will assess the summary report and may request additional outputs or revisions.

Performance indicators for the evaluation of results

• Quality and timeliness of the expected deliverables (value of services rendered in relation to their cost)
• Application of a results-based approach to the consultancy – i.e., deliverables are aligned with project objectives and contribute concretely to the overall impact of the project
• Efficient coordination with the IOM’s project teams and all necessary stakeholders
• Strict adherence to ethical standards, including confidentiality and data protection

Education

• Bachelor’s degree in any communication, management or social science fields;

Experience

• Demonstrated expertise and experience in documentation and technical report writing;
• Familiarity with protection and countertrafficking in persons or other related fields;
• Working knowledge of the Philippine government agencies and foreign consular services as relevant to the processing of foreign nationals who are victims or have other vulnerabilities is an advantage;
• Proven ability to produce high-quality work while meeting tight deadlines;
• Very good technical writing, proofreading, and photo documentation skills;
• Consciousness on data privacy and sensitivity of multi-stakeholder consultations on the topic of trafficking in persons;

Travel

• Expected local travel within Metro Manila.

Languages

• Fluency in English and Filipino is required.

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• T develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• continuously seeks to learn, share knowledge and innovate.
• takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.