Finance Clerk

OPEN TO INTERNAL AND EXTERNAL CANDIDATE

Reference No. : SVN/MZ10/2023/067

Position Title : Finance Clerk

Duty Station : Maputo, Mozambique

Job Family : Finance Unit

Classification: General Service, G-3

Type of Appointment : Special Short Term Graded Contract, 06 (six) months with a possibility of extension.

Report to : Finance Officer

Estimated Start Date : As soon as possible

Closing Date : 09 August 2023

Under the direct supervision of the Finance Officer and the overall supervision of the Head of Resource Management Unit in Maputo, the incumbent will be responsible for providing finance support services to the mission’s activities.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Enter in PRISM the accounts documentations received for bank/cash payments in on time and use the proper coding according to IOM’s rules and regulations.
2. Assist Senior Finance Assistant in preparing the non-cash voucher for monthly amortization of office expenses and prepare requests for reallocation of expenditure as and when needed for correction entries to be made in PRISM, supporting the non-cash transaction and perform the PRISM noncash entries as and when needed.
3. Provide clerical assistance in the preparation of the monthly accounting statements and supporting documentation in addition to the assigned tasks during the monthly accounts closure.
4. Assist maintaining records in PRISM-FI system; assist in clearing and maintaining the control accounts in the SAP system periodically and assist with performing Bank reconciliation when necessary.
5. Assist preparing and maintaining an office expenditure summary on a monthly basis.
6. Provide clerical assistance in month and periodic end closures by undertaking quality control checks on the monthly accounts, clear debtor/creditor accounts in a timely manner.
7. Maintain the financial documentation including filing of request for payments/ receipts/noncash transactions on a timely basis, labelling of files and arrange the files in order periodically.
8. Provide clerical support for audit or evaluation related to the projects and external or internal audits of the mission.
9. Perform any other duties as may be assigned.

EDUCATION

• University degree from an accredited academic institution, preferably in Accounting or Business Administration with minimum 1 (one) year relevant work experience; or
• Completed High School degree with at least 3 (three) years in relevant work experience.

EXPERIENCE

• Have experience in financial management of accounts, cash handling tasks, finance/accounting, and administrative.
• Have relevant training and field experience, specifically in accounting systems.

SKILLS

• Knowledge of IOM accounting systems, software and procedures, a distinct advantage.
• Ability to prepare clear and concise reports and to analyse and interpret source information and data.
• Good knowledge MS Office, specifically Excel is required, particularly in computerized accounting systems (SAP, etc.).
• Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
• Have professional certification from a recognized accreditation body in certified public accountant/CPA or certified management account/CMA or chartered accountant/CA is advantage.

LANGUAGES

• Fluency in English and Portuguese is required.
• Knowledge of local languages is advantageous.