Finance Director

POSITION SUMMARY

HIAS Chad seeks a Finance and Accounting Director to oversee the day-to-day efficient implementation and management of all financial, budget and fiscal compliance. The Finance Director, a key member of the senior management team in Chad, will oversee the implementation of financial policies and procedures, finance, accounting, budgeting and fiscal compliance for the Chad operation. The Finance and Accounting Director will organize and promote structures and systems that will support the collaboration of finance and accounting teams with program staff. The incumbent will also maintain high standards of internal control in accordance with International Standards and HIAS’ policies and procedures. The incumbent will lead the Finance functions with emphasis on staff learning, capacity building and sufficient delegation and accountability in the function’s operations.

The Director will oversee finance, accounting and grant management staff in N’Djamena. The Director will ensure that staff are trained on the requirements of HIAS’ standard operating procedures in Finance and Accounting. Reporting to the Country Director, the Finance and Accounting Director’s main duty station will be in N’Djamena with frequent trips to HIAS’ various field offices. This position is considered a non-accompanied duty station and at times, will travel to insecure operating environments.

ESSENTIAL FUNCTIONS:

Financial Responsibilities

• Direct all financial transaction activity, including accounts payable, accounts receivable, and payroll, and ensure the completeness, accuracy and timeliness of transactions and accounting system entries is compliant with HIAS policies and government regulations.
• Review all financial and accounting processes, monitor progress and changes; and keep the senior leadership team abreast of the organization’s financial status.
• Ensure good practice in treasury and cash management, promoting minimum use of cash transfers, timely and efficient process for making payments and always maintaining appropriate levels of cash in the country to keep operations going.
• Manage the Finance Team towards high standards of performance through clear roles and responsibilities, on-going feedback, and appraisals. Proactively address performance issues through timely constructive feedback and coaching.
• Review key monthly account analysis, bank reconciliations, general ledger to subsidiary ledger reconciliation.
• Oversee compliance with the tax and labor requirements including monthly payroll reviews, reconciliation, payment to ensure that payroll is completed in.
• Lead the accurate compilation of financial reports for all donors and HQ, and ensure they are submitted in a timely manner.
• Oversee and lead the team on timely preparation of monthly, quarterly, and annual financial statements and reports.
• Ensures timely and accurate monthly closing of General Ledger.

Budgeting, Fiscal and Compliance

• Support the Country Director and Finance team in the development of multiyear organizational revenue and expense budgets based on input from functional/business teams
• Oversee budgeting for proposals, renewals and reporting in conjunction with programmatic and other operational staff.
• Guide finance, programs, and development staff to ensure funds are used in accordance with donor intentions or appropriate modifications are requested as necessary.
• Ensure that fiscal requirements for grants and contracts are identified, realized, and monitored through regular monitoring meetings.
• Monitor budget execution and spending through a tracking system.
• Provide oversight on monthly budget-to-actual analysis(BVA)and conduct reviews with program managers; communicate results of reviews and analyses to Country and HQ management and finance leadership.

Audit and Governance

• Coordinate and lead all financial audits of the operations in HIAS Chad
• Guide the audit requirements with the different departments to ensure compliance with established donor and internal SOPs.
• Review and approve information and documents required in audits, prior to delivery to auditors.
• In liaison with the Country Director, receive and guide the organization on the management response document and corrective action plan or for any findings resulting from the audit.
• Direct and oversee the implementation and execution of the corrective action plan as per audits findings.

Internal Controls and Compliance

• Provide oversight in reporting, compliance, and recognition of international grants for assigned portfolios.
• Oversee application of NetSuite in all aspects of HIAS Chad’s operations.
• Guide and provide oversight in coding of expenses against grants to ensure adequate charging of grants.
• Guide the compliance of HIAS financial and accounting policies, procedures throughout the organization.
• Ensure adequate segregation of duties are maintained within the Finance Team to ensure compliance with best practice.
• Maintain a working knowledge of laws, regulations, policies and other requirements that affect grants management and requirements.

Capacity Management and Development:

• Create and foster a learning environment by mentoring and training staff on financial best practices, policies and procedures, systems (accounting, budgeting, asset management), reporting and donor regulations.
• Lead and supervise finance team through periodic meetings, guiding effective establishment of objectives, delegation and communication.
• Participate in internal and external management meetings for financial planning and development purposes.
• Provide oversight in the management of accountability to affected population by ensuring staff responsibilities and HIAS financial practices consider the population that HIAS serves.

Qualification and Experience

• Graduate degree or other post-graduate qualification in finance or accounting (will consider experience in lieu of master’s degree).
• At least Nine (9) years’ work experience in an Accounting or Finance position with accounting and budgeting responsibilities and at least three (3) to four (4) years in a INGO or similar field.
• At least five (5) years of demonstrated experience in management role
• Knowledgeable of Chadian financial and accounting laws and regulations.
• Excellent computer skills in all Microsoft office suite products (Word, Excel, PowerPoint, etc.); highly organized and detail-oriented with strong analytical and problem-solving abilities; capability to handle sensitive and confidential information.
• Ability to work in a team and independently, take initiative, prioritize competing tasks, and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Oral and written fluency in both written and spoken English and French is required.
• Flexibility, adaptability, and ability and willingness to operate independently in potentially hazardous environments for extended periods, involving travel within the area of operations.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience.

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.