Finance & Operations Manager

Position Overview

The Finance & Operations Manager will be responsible for overseeing all financial operations of Urgent Action Fund- Africa. They will provide strategic financial and operational leadership to ensure the financial sustainability, compliance and effectiveness of the organization.

Specific Responsibilities

• Support and implement the development of financial policies, procedures and internal controls to ensure compliance with statutory, regulatory and organizational requirements.
• Monitor the annual budget and track expenditure and income of the organization, ensuring that resources are allocated effectively and efficiently in line with the strategic plan.
• Generate quarterly financial and cashflow reports, monthly cash in hand reports and review monthly financial reports prepared by the Finance & Operations Associate.
• Prepare audit schedules for project audits and institutional audits with the support of the Finance & Operations Associate.
• Manage day-to-day financial operations, including payroll, grants management, accounts payable and accounts receivable.
• Update the fixed assets register & office equipment list and ensure safe use/custody.
• Work closely with program teams to prepare program budgets, ensure monitoring and evaluation of program results, and provide guidance on financial implications of program decisions.
• Oversee cash management and ensure adequate liquidity to meet operational needs.
• Maintain vendor relations and seek out cost-effective and value aligned alternatives
• Reconcile monthly activity reports working closely with the Finance & operations Associate and the Director Finance & Operations.
• Monitor and analyse financial performance and provide regular reports to the Director Finance & Operations.
• Ensure compliance with local tax laws and regulations.
• Develop capacity of finance staff and support effective teamwork within the organization.
• Engaging in bench marking activities to find ways of improving the way we work, make optimal use of time and resources.

Qualifications

Accounting or Finance degree with professional qualification (ACCA/CPA III) and membership to the relevant professional body.

Skills and Experience

• 7- 9 years of experience in finance and accounting, with at least 3 years at a senior management level.
• Proven track record of developing and implementing financial policies, procedures and internal controls.
• Experience in budgeting, financial analysis and reporting, preferably in an NPO context.
• Knowledge of various accounting softwares required.
• Experience managing grants and compliance with donor requirements.
• Strong computer skills, including MS Office and accounting software.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
• Ability to work under pressure and under tight deadlines with minimal supervision.

Work Environment

This is a regional position that involves some national, regional and international travel. UAF-Africa is an equal opportunity employer that does not discriminate in its hiring practices. In order to build the strongest possible workforce, UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive environment for all employees. The position will be based in Nairobi, Kenya.