Financial Accounting Assistant

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Financial Accounting Assistant to ensure accurate and efficient accounting in line with best practice and organizational policy. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.

The Financial accounting assistant is a key member of the Finance Team handling all Account Payable transactions and providing support for other financial activities related to the monthly closing and year end audit. The Finance Team is based in Geneva. This post holder will work with the Finance Manager, GAIN staff, consultants and the Geneva-based Financial Accounting Team to ensure compliance with GAIN Finance policies, systems and procedures as well as accurate and efficient accounting in line with best practice and organizational policy. There are no direct supervisory responsibilities in this role but the ability to coordinate and communicate effectively with colleagues is critical.

Key Responsibilities include:

• Process all Account Payable transactions with efficiency and accuracy, including reconciliation, posting of invoices, expenses and travel claims and filing.
• Create new vendors and update changes on existing vendors in the financial system as requested.
• Process payments approved in different currencies and present payment runs for approval.
• Work closely with Financial Accountant Accounts payables to ensure that vendor invoices and payments are accurate and timely executed.
• Verify invoices submitted for payment in accordance with the organization’s processes and procedures, matching supporting documentation and ensuring the use of adequate project codes. Ensuring that supporting documentation is organized and available for review by approvers.
• Handle allocation of credit cards expenses and reconciliation of account.

About you

The candidate should have demonstrable experience in accounts payable preferably within an NGO setting. Ability to process and review high volume of invoices and follow-up of supporting documents is required in addition to handling monthly and yearly closings on cost centres.

The candidate should be self-driven and able to take initiative, operate independently with minimal supervision and have great interpersonal skills as this role will collaborate with different stakeholders across the globe. Previous experience supporting different time zones is preferred.

The candidate should be familiar with working with ERP systems such as NAV, SAGE or similar with an education background in Accounting or Finance.

About our Offer

The starting gross salary on offer for this role is from KES 1,826,244- KES 2,089,068 gross per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 12 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

This advert closes on 26th January 2025. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.