Import-Export Officer

Under the direct supervision of the Import-Export Manager, the Import-Export Officer is responsible for ensuring that all imported, exported and in-transit goods are moved according to sound practices.

Main Duties and Responsibilities

• Obtains exemptions from national or regional authorities for goods that the ICRC imports.
• Receives and expedites freight out of the country or region of assignment in collaboration with external commercial partners.
• Verifies invoices (from customs, freight-forwarders, etc.) and submits them to supervisors and/or department staff.
• Reports problems and irregularities in import-export activities; reports security issues.
• Ensures that the latest customs regulations are communicated and applied
• Liaise with the concerned authorities on issues related to all types of Imports and export permission needed for the ICRC operations.
• Compare received goods with the enclosed documentation, arrange and execute customs clearance and transit/on forwarding of all different types of goods.
• Compiles of all relevant export custom documentation for custom clearance procedure
• Monitors forwarding of all assistance items, pouch, personal effects to destination
• Enters all required data into the Import and Export data base to ensure a professional follow up.
• Checks and processes invoice from clearing agents and transporter, provide all supporting documents and submit for signatures and payments.
• Organizes and monitors correct establishment, usage, dispatch, and filling of all transport related documents (waybills. Air waybills, bills of lading, customs-related documents, etc).
• Establishes weekly progress reports on status of shipments.
• Process with the concerned organizations/authorities about vehicles importation, registration, and exportation.
• Arranges in coordination with the Vehicle Fleet Manager of the annual vehicle checkup and temporary importation procedures.
• Submits necessary correspondence and documentation to the Ministry of Foreign Affairs for the donation of vehicles
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• Relevant University Degree
• 3years’ experience in a similar role
• Proven knowledge of customs and import-export procedures
• Relevant import-export certification or experience in clearing and forwarding is an asset

Desired profile and Skills

• Fluent in written and spoken English
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word, and logistics software