Monitoring and Evaluation Officer

Position Title: Monitoring and Evaluation Officer

Duty Station: Kyiv, Ukraine

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 08 August 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator (Partnerships and Programme Development) and in coordination with relevant units at Headquarters and the Regional Office (RO) for South-Eastern Europe, Eastern Europe and Central Asia in Vienna, the Monitoring and Evaluation Officer will be responsible for managing of the Monitoring, Evaluation, Accountability and Learning (MEAL), functions of the Country Office (CO), supporting the Country Office in identifying IOM-relevant project and learning opportunities, developing the country strategy and project proposals and liaising with government counterparts, United Nations Country Team (UNCT) and other development partners, as necessary. (Under L3 Emergency)

Core Functions / Responsibilities:

Institutional and Operational Set-Up:

1. Supervise and guide the implementation of Monitoring and Evaluation (M&E) activities of the Country Office according to the projects/programmes/strategy result matrix in close coordination with the Project/Programme Managers and other relevant IOM staff and partners.
2. Supervise and guide the development of tools and systems to monitor and evaluate the implementation of projects/programmes and/or strategies within the CO, focusing on activities, results, risks, and assumptions.
3. Plan, conduct and manage monthly, quarterly, or annual project/programme/project/strategy reviews, process, and operations monitoring, real-time, midterm, final evaluations, lessons learned workshops and other assessments of performance and impact.
4. Provide substantive inputs to strengthen the capacity of IOM staff and partners to carry out M&E activities in the CO through training, mentoring, and coaching.
5. In coordination with relevant units, Project/Programme Managers and Focal Points support the “no harm” principle, supervise, guide, and promote the implementation of the Accountability to Affected Persons (AAP) approaches and activities of the CO according to the projects/programmes/strategy and in line with IOM’s global standards.
6. Support the CO’s communication strategy by documenting IOM activities such as capturing case studies, life-changing stories for donor/UN reports, updating CO’s social media accounts, and producing a quarterly newsletters and local media briefings.
7. Support Project/Programme Managers in compiling periodic donor reports in line with the M&E plans and agreed reporting schedules, as well as the CoM/HoO in compiling data for UNCT reporting requirements.
8. Supervise and guide the operation of comprehensive complaints and feedback mechanisms (CFMs) in close coordination with the Project/Programme Managers and other relevant IOM staff and partners.
9. Regularly update the evaluation and monitoring plans for projects/programmes/strategies at the CO and share the evaluation plan with the Regional M&E Officer on a regular basis.
10. Collaborate with the Regional M&E Officer in the development and implementation of CO’s Monitoring system(s).
11. Actively engage in M&E activities with other external partners, including UN Agencies and donors at the country level, to facilitate access to M&E data and to discuss corrective measures when needed, particularly on possible joint monitoring missions and joint evaluations such as thematic evaluation and United Nations Sustainable Development Cooperation Framework (UNSDCF) Evaluation.
12. Document good practices and lessons learned through analysis of monitoring findings and evaluation reports and share with relevant IOM project staff, management, and partners by organizing and leading feedback sessions and developing and coordinating recommendation registers.
13. Support the CO’s communication strategy, in coordination with the Communications Unit, for the use of MEAL data as part of communication products produced by the CO.
14. Provide technical support to Implementing Partners to improve the quality of data collection, consolidation, analysis, and reporting through capacity building and regular monitoring visits to the field.
15. Support Project/Programme Managers in compiling periodic donor reports in line with the M&E plans and agreed reporting schedules, as well as the CoM/HoO in compiling data for UN reporting requirements.
16. Supervise Implementing Partners (IP) by receiving and reviewing progress reports in a timely manner as per agreement with IOM, UN and donors terms and conditions.
17. Provide inputs for the development of project and programme Results Matrices descriptions of monitoring section, and evaluation of project proposals/strategies.
18. Keep abreast of IOM’s internal framework for Monitoring, Evaluation, Accountability and Learning (MEAL) and Results Based Management (RBM) developments to ensure compliance with processes and strategies such as the Country and Regional strategies, IOM Institutional Questionnaire (IQ), IOM global RBM and M&E strategies, Strategic Results Framework (SRF), regional M&E planning tools and PRIMA-for-all standards.
19. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Proven or demonstrated experience in project conceptualisation, development, monitoring, reporting and evaluation;
• Experience in project development and capacity-building activities;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions; and,
• Experience in organizing consultations, workshops and seminars with high level stakeholders.

Skills

• Proven or demonstrated writing and research skills;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Knowledge of UN and bilateral donor programming and institutional requirements;
• Excellent communication and analytical skills;
• Sound and proven understanding of internal and international migration issues in the country and in the Region;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
• Familiarity with financial and business administration;
• Proven interpersonal and teamwork skills; and,
• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Ukranian is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CoreCompetencies– behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

ManagerialCompetencies– behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.