Project Assistant (8 Vacancies)

Position Title: Project Assistant (8 Vacancies)

Duty Station: IOM Philippines Country Office (Clark, Philippines)

Classification: General Service Staff, Ungraded (G-5 Equivalent)

Type of Appointment: Special Short-Term, three (3) months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

IOM has a zero-tolerance policy against sexual exploitation and abuse of affected populations, and sexual harassment of personnel.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the over-all supervision of the Head of Sub-Office and with direct supervision of the National Project Officer, the Project Assistant will be accountable and responsible in providing technical and administrative support for the implementation of Strengthening Resiliency Against Climate Related Security Risks in Conflict Prone Communities in Mindanao and other related programming on migration management.

Under the overall supervision of Senior Operation Coordinator CCCM, and direct supervision of MEAL Officer, the Senior IM Assistant [KJ1] will support the information management activities required to implement the project.

Core Functions / Responsibilities:

• Support the rolling out a community-based complaint and feedback mechanism at the site level.
• Assist in the organization of community meetings and other form of participatory approaches such as care and maintenance activities, focus group discussions, key informant interviews and safety audit/mapping.
• ​Collect accurate and updated data on the progress of the programmes and produce reports and other ad-hoc updates as required.
• ​Assist in the registration and distribution of NFI kits in line with the standard operating procedure.
• ​Carry out regular needs and service monitoring in the site to ensure timely and appropriate provision of assistance including repair of shelter and WASH facilities, installation of privacy partitions, generators, fire extinguishers, etc.
• ​Carry out a weekly communications and community engagement plan, monitor outreach activities especially for the most vulnerable persons, ensuring that they are prioritized and informed of the assistance and services available in the site and how to access them.
• ​Ensure that noticeboards and other communication materials used at site level contain up-to-date information on services available and how to access them.
• Draft and prepare updates, activity reports, minutes of the meetings, and other documentary requirements for the project’s needs.
• ​Perform other duties as required by the direct supervisor.​

Required Qualifications and Experience

Education

• ​​University Degree in Development Studies, Social Sciences, or any related field from an accredited academic institution with three years of relevant professional experience; or,
• ​Completed high school degree from an accredited academic institution, with four (4) years of relevant professional experience.
• ​Professional relevant experience in Camp Coordination and Camp Management (CCCM), is an advantage.​

Experience

• Good interpersonal skills (in dealing with colleagues and the community) is a must.
• Knowledge of camp management-related technical guidelines, standards, and indicators.
• Experience working with international organizations or NGOs is an advantage.
• Good understanding of the cultural and socio-political context of the Philippines.​

Skills

• Strong field operational skills and community engagement
• Excellent written and oral communication skills in both English and Filipino
• Good computer literacy.​

Languages

• For all applicants, fluency in English and Filipino, is required (oral and written).
• Working knowledge of Dari and/or Pashto is an advantage.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparancy: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.