Intern (Regional Resource Management Unit)

Position Title: Intern (Regional Resource Management Unit)
Duty Station: Homebased / Bangkok, Thailand
Type of Appointment: Internship Contract, 6 months
Closing Date of Vacancy: 27 October 2023
Expected Start Date: ASAP

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments, the private sector, and migrants.

Context
The IOM Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand is one of the 9 IOM Regional Offices (RO) that oversees and provides strategic and technical support to IOM activities within the region. Within the RO Bangkok structure, the Regional Resources Management Unit (RRMU) provides support to 40 IOM Country Offices (CO) within the region on budgeting, accounting, human resources, procurement information technology, and other administrative functions.

IOM works in the five broad areas of migration management: migration and development, facilitating migration, regulating migration, addressing forced migration, and the implications of climate change on migration. Cross‐cutting activities include the promotion of international migration law, policy debate and guidance, protection of migrants’ rights, migration health and the gender dimension of migration. The key responsibility of the Regional Office for Asia and the Pacific (ROAP) is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region. Several Regional Thematic Units are based at the ROAP to fulfill this responsibility.

Supervision
Under the overall supervision of the Regional Resource Management Officer (RRMO), the incumbent will assist in facilitating the Regional Resource Management Working Groups and assist in drafting Standard Operating Procedures (SOPs) and Process Guidelines in the areas of finance, implementing partner management, information technology and supply chain management.

Core Functions/Responsibilities:
The successful candidate will have the following duties and responsibilities:
1. Assist the Regional Office (RO) Focal of the SOP Working Group in organizing and facilitating the regional Working Group Teams meeting according to the timeline.
2. Monitor and update the Working Group timelines in coordination with the lead, the RO focal and other members.
3. Prepare the notes during the working group meetings and summarize relevant information for the SOPs development.
4. Support the development of SOPs, preparation of process flows and guidelines decided by the working group.
5. Support the development and implementation of training and change management materials, including the presentation materials for the SOPs validation.

6. Coordinate with relevant colleagues for the preparation of SOPs validation meetings.
7. Assist in cross checking the references to relevant IOM rules, regulations, and policies for the SOPs, guidelines and materials prepared.
8. Perform other duties as may be assigned.

Training components and learning elements
• The successful candidate will acquire technical knowledge in the areas of Finance, Procurement and Supply Chain, including, but not limited to accounts monitoring, project monitoring, procurement planning, sourcing, Inventory Management, Logistics, Asset Management, and UN Business Operations Strategy (BOS) — with particular focus on business processes and procedures within IOM and in the UN.
• Strengthen writing, information presentation skills, reinforcing learning, including process mapping.
• Utilize access to Staff Development and Learning online training courses and tools and take opportunities to develop skillsets and consolidate understanding as they arise.
• Understand IOM administrative systems, processes, rules and regulations and best practices.
• Opportunities to attend workshops, meetings and/or webinars with internal counterparts and engage with staff within the ROAP.
• Gain experience working in an international multi-cultural environment with a UN-related organization

Eligibility and Selection
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. The Internship Programme is open to candidates of any nationality.

Required Qualifications and Experience:
• University degree in Economics, Business Administration, Data Analytics, or a related field from an accredited academic institution;
• Able to adapt to an international, multicultural, multilingual environment;
• Good communication skills and able to work in a team;
• Familiarity with computer programs, including MS Office Suite (Word, Excel, Access, PowerPoint, Publisher);
• Advanced English writing and communication skills
• Familiarity with data analysis and visualization programs,
• Webpage as well as database development and management skills an advantage;

Language:
Fluency in English

Required Competencies
Behavioral:
The successful candidate is expected to demonstrate the following values and competencies:

Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

General Information

a) Interns are granted stipend as per IOM policy as a partial contribution to accommodations and living expenses. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

b) Before commencing work, successful candidates will be required to obtain a fit-to-work medical certificate from his/her doctor and submit vaccination records.

c) The Intern will be responsible for obtaining the necessary entry visa and arranging their travel to Bangkok. IOM will assist only in issuing documents required for visa processing.

d) IOM only covers the Intern against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. The Intern is responsible for his/her own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.

e) Any work produced by interns during their internship within the framework of the duties assigned to them should be used for academic purposes exclusively. All economic and moral rights (copyright) pertaining to such work will remain the exclusive property of IOM.

f) Interns are bound by staff confidentiality rules pertaining to their duties in IOM.