Grants Manager

October 11, 2021
Posted by: humanitarianweb
Category: Humanitarian Jobs

Closing date: 31 Dec 2021

The IRC began working in Myanmar in May 2008 with emergency response and early recovery interventions for communities affected by Cyclone Nargis. Since then, the IRC has broadened its portfolio with health, protection, and livelihoods programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures. IRC in Myanmar operates a portfolio of an estimated $39 million, through the implementation of over 19 grants funded through a diverse donor base. In addition, IRC prioritizes partnership with local civil society organizations, and manages on average 15 sub‐grantees.

Job Description:

IRC Myanmar’s Grants Manager will provide key support to the Senior Grants and Partnerships Coordinator and day-to-day management and oversight of grants, understanding and adhering to internal IRC procedures and donor requirements. S/he will ensure effective grant reporting, monitoring and compliance and will also line manage the Grants Officer.

Responsibilities

Grant Management

• Ensure that grants or contracts are well administered, and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures

• Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/coordinators

• Work with finance to ensure the timely submission of high-quality financial reports, and relevant requests for funds

• Ensure draft reports are disseminated for review/feedback by SMT, relevant technical advisers, and HQ staff prior to submission, as applicable

• Coordinate and support regular monitoring of grants, using appropriate project cycle management tools and through facilitation and support of regular grant meetings

• Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other modifications as required

• Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grants department tools

• Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed

• Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed

Compliance

• Maintain a broad and deep understanding of relevant donor policies, regulations and procedures

• Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions

• In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants and sub-awards

• Liaise with IRC colleagues in US, UK, Germany, and the Asia region about specific compliance issues and clearly communicate these issues through to relevant colleagues within the country office

Business Development

• Support proposal and project/program revisions as required

• Support opportunity identification by perform monitoring, research and analysis into donor strategies and share with program staff

• Support the Senior Grants and Partnerships Coordinator to ensure proposals are tracked with standard IRC tracking tools (e.g., FM01, OTIS)

Key working relationships

Position Reports to: Senior Grants and Partnerships Coordinator

Position directly supervises: Grants Officer

Indirect Reporting: None

Job requirements

• Relevant degree in development studies, social sciences, or other relevant field

• 3-5 years’ experience in international humanitarian/emergency contexts with multiple sectors, preferably with INGOs

• Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGOs; ability to work with a broad spectrum of people.

• Experience with key donors, including US government, UN, ECHO, Sida, other European donors, as well as private funding sources, and familiarity with institutional donor rules and regulations and their compliance

• Strong proficiency in budget management, grants management and reporting.

• Strong coordination and project management skills.

• Fluency in English, with strong writing and analytical skills, including ability to communicate technical matters to a range of audiences.

• Proficient in MS Office, MS Word, MS Excel, and MS PowerPoint.

• Excellent diplomacy skills, patience and clear communication skills.

• Ability to independently organize work and prioritize tasks

• Staff management experience preferred.

Professional standards: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability