Humanitarian Coordination and Readiness Advisor

Amentum / Macfadden is seeking a Humanitarian Coordination and Readiness Advisor to support the Office of Global Policy, Partnerships, Programs and Communications (G3PC) under the Humanitarian Assistance Support Contract (HASC) to the U.S. Agency for International Development Bureau for Humanitarian Assistance (USAID/BHA) in Washington, DC.

USAID/BHA leads and coordinates the U.S. Government (USG) humanitarian assistance efforts overseas in response to natural disasters, protracted crises, and other complex emergencies. The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards. The Humanitarian Coordination and Readiness Advisor supports the G3PC office’s readiness, resources, and operational capacity to deliver lifesaving assistance and to ensure effective coordination during a response. This position will help manage, coordinate, and maintain the office’s disaster response readiness in terms of staffing and response requirements, including by serving on USAID/BHA response teams and backstopping Coordination positions as needed.

The advisor will be embedded within the G3PC Global Capacity and Leadership (GCLD) Division, with day-to-day work assignments and oversight provided by the Response Coordination and Readiness (RCR) Team Lead, with additional guidance from G3PC and GCLD leadership. Formal supervisory and evaluation functions are performed by a Macfadden contract supervisor, as this role serves as an Institutional Support Contractor to USAID/BHA under the HASC.

The Humanitarian Coordination and Readiness Advisor will:

• Work as part of the RCR Team under the direction of the Team Lead and/or Division Chief.
• Serve as an Outreach Coordinator or other role supporting the humanitarian coordination needs of USAID/BHA Response Management Teams (RMTs) in Washington, D.C., and/or field-based Disaster Assistance Response Teams (DARTs) as needed.
• Manage G3PC’s on-call roster and fulfill the office’s Responsible Unit (RU) duties, including routing response nominations via USAID/BHA’s Personnel, Experience, Training, Equipment and Readiness (PETER) system; and supporting/tracking Position Task Book (PTB) implementation.
• Monitor the availability, training needs, PTBs, and other qualifications of G3PC staff and make recommendations to fill various DART and RMT positions, particularly within the Coordination section.
• Analyze, draft, and share regular updates on the office’s readiness posture, including priority notes and action items for team, division, and office leadership.
• Support planning processes for temporary staff activations, rotations, and details.
• Develop expert-level proficiency in BHA’s response management systems and support planning for DART and RMT structures, including serving as a staffing resource to G3PC and other bureau stakeholders for operational and contingency requirements.
• Working closely with RMTs/DARTs and other USAID/BHA teams to ensure G3PC is following guidelines related to bureau recruitment processes and response staffing needs.
• Lead and coordinate the response-related outreach, training, guidance, backstopping, performance evaluation, and mentorship efforts of the RCR team.
• Advise on team, division, and overall response coordination strategies; collaborate with colleagues to implement process improvements.
• Coordinate with, and support as needed, other divisions and teams within G3PC, with an aim to better understand the office’s broader strategic engagements, policy considerations, and programmatic workstreams, including as it relates to USAID/BHA response.
• Coordinate with other offices within BHA to ensure a streamlined approach to responses and effective use of Coordination staffing positions.
• Perform other duties as assigned.

Education, Experience, and Skills Requirements

• Must have at least 6 years of directly related experience with a Master’s degree, 8 years of directly related experience with a Bachelor’s degree, or 10 years of directly related experience without a degree. Additional advanced degrees may be used to replace years of experience.
• Requires a thorough understanding of the international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships among the USG, donor and other international organizations.
• A minimum of 2 years of experience managing human resources, staffing and/or project operations, including experience supporting senior- and mid-level managers, preferably in a government environment.
• Strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, and PowerPoint) and Google applications are required.

Qualified candidates should:

• Possess strong communication and organizational skills;
• Be able to multi-task in a fast-paced environment with multiple, overlapping deadlines;
• Work well with others to ensure that tasks are completed well and on time;
• Be able to problem-solve and think critically;
• Have strong attention to detail;
• Be flexible and adaptable to changing circumstances;
• Be willing to go the extra mile; and
• Be able to obtain and maintain a minimum of a USG-issued Secret-level Security Clearance for the duration of your employment on this contract.