Executive Director Assistant – Bogotá

JOB TITLE: Executive Director Assistant

LOCATION: Bogotá with travel around the country.

CHILD SAFEGUARD POLICY:

Level 2: The post holder will have access to the personal data of boys and girls as part of his job; for this reason, police verification will be a requirement.

We need to maintain secure screening processes, which include rigorous background checks, reflecting our commitment to protecting children from abuse.

PURPOSE OF THE ROL:

Efficiently support all the administrative tasks of the CEO / executive management for the correct functioning of the area and the fulfillment of the organization’s objectives.

KEY AREAS OF RESPONSIBILITY:

1. Accompany in administrative tasks for the CEO / Executive Director, including managing a very active schedule of appointments; complete expense reports; composition and preparation of confidential correspondence.
2. Compile the contributions of the national team for the production of quarterly reports.
3. Manage the documentation of the corresponding area, as well as the Minutes of the SMT (Senior management team), following up on the conclusions and action points included in the minutes that are produced in the framework of these meetings
4. Organize detailed travel plans, itineraries, programs and international missions; and compiling documents for third party related meetings.
5. Regular contact with members of the Save the Children family and reception of high-level visitors
6. Support the internal and external representation of the CEO / executive director welcoming visitors and organizing corporate functions.
7. Support the organization of external meetings with the necessary information for an excellent representation of the CEO, including those with the Board of Directors of Save the Children.
8. Support in the management and organization of various participation scenarios of the organization, in terms of internal and external relations and logistics.
9. Management of external contacts to strengthen institutional interrelationship.
10. Participate in project kickoffs to generate information and evidence that strengthens the actions of the CEO / executive director in relation to the programs.
11. Participate in activities of the organization within the framework of humanitarian care that require support from the CEO / executive director internally and externally.
12. Participate in field missions to support programmatic and strategic activities of the organization
13. Collaborate in workshops or events of the organization that involve the participation of children and adolescents in the different geographical areas of implementation.
14. Support the CEO / executive director in the compilation of information and documentation to strengthen institutional management.
15. Others that are directly related to the mission and objectives of the position.

TERMS

Debido al mandato de La Fundación Save the Children Colombia, en caso de una situación de emergencia, se espera que el/la colaboradora(a) tenga flexibilidad para adecuarse a las tareas adicionales que deba atender en su puesto, asumiendo horarios y tareas de acuerdo a los requerimientos que la Fundación Save the Children Colombia defina.

REQUISITOS

Profesional en Relaciones Internacionales y/o carreras a fines.

EXPERIENCIA Y HABILIDADES:

• Experiencia deseable de al menos 2 años en áreas relacionadas
• Deseable nivel avanzado de ingles
• Disposición y destrezas en comunicación asertiva, con capacidades analíticas y de redacción
• Buen criterio y capacidad para priorizar eficazmente múltiples tareas en un entorno de cambio constante;
• Capacidad para trabajar en un contexto complejo, difícil y de riesgo
• Ability to work in a multi-cultural, multi-disciplinary and inter-institutional team
• Availability to travel
• Discipline in the fulfillment of exclusive tasks for this position.
• Politically and culturally sensitive, with qualities of patience, tact, and diplomacy
• High level of commitment to Save the Children’s values.

NOTE 1: With the presentation to participate in this call, Save the Children is authorized to verify the personal information provided, as well as to make use of personal data for verification purposes in public and private databases related to our anti-fraud policies , money laundering and financing of terrorism. The data used will be those indicated in the issued citizenship card.

NOTA 2: En todo caso, la solución a la prueba técnica será un criterio de evaluación y selección del personal, por lo que solo se usará el contenido para los efectos del proceso de selección y se respetará la propiedad intelectual del mismo, no genera en ningún caso remuneración alguna.

Se recibirán hojas de vida desde el 14 hasta el 21 de Octubre de 2021.

Las propuestas presentadas una vez cumplida y pasada la hora fijada para el efecto, o radicadas en dependencia distinta a la enunciada en este documento, NO SERÁN RECIBIDAS ni tenidas en cuenta por el comité de selección.

Esta oferta de empleo se encuentra abierta para ciudadanos colombianos o extranjeros legalmente autorizados para trabajar en Colombia y que cumplan con los requisitos establecidos en la convocatoria