Grants Officer

Organization Profile:

Rebuilding & Development Organization, also known as “IMAAR”, is a non-profit, non-political and non-governmental civil society organization. “IMAAR” was established at the first quarter of 2016 by a group of Syrian Engineers, Economists and Lawyers.

“IMAAR” head office is located in Gaziantep, Turkey, and has a branch in the city of Daret Azza / Aleppo governorate. Generally, “IMAAR” is active in all Syrian regions, and particularly in the SNW. It is also active in all Syria’s neighboring countries and the LEVANT area, in which the Syrians people are living.

“IMAAR” is targeting its projects primarily for Syrians (residents, refugees, and displaced persons) and host communities, in addition to all residents of the LEVANT area. It provides its services to anyone with no regard to race, color, gender, religion, or political orientation.

“IMAAR” is working in the various humanitarian and development sectors within the following three core tracks:

1) Humanitarian & Relief Programs

2) Stabilization Support & Recovery Programs

3) Rebuilding & Development Programs

“IMAAR” is licensed in the Republic of Turkey, Gaziantep, as a non-profit association according to the Turkish Associations Law, under the official license number “27-019-164” date 31st of March 2016, name “Yenidan Kuruluş Ve Kalkınma Derneği”, tax Number: (383 043 905 0) ŞEHİTKAMİL / GAZIANTEP.

Job Vacancy Announcement:

• Job Vacancy Announcement Code: JVA-341-001/22
• Position: Grants Officer
• Launching Date: 01 – January – 2022
• Closing Date: 31 – January – 2022
• Selection of Winner Candidate Date: 28 – February – 2022
• Applying Type: by email to “career@imaar.org”

Vacancy Attributes:

The vacancy attributes are as follow:

• Reporting to: directly to the CEO
• Time Allocation: Full Time Allocation
• Type of Assignment: Office Assignment
• Location of Work: Head Office / Gaziantep
• Employment Period: One Year (could be extended)
• Probation Period: Three Months
• Employment Contract Type: Employment Contract

Vacancy Conditions:

The candidate should be:

• Have a permit to work in Turkey
• Have a flexibility to travel within Turkey and outside.

Minimum Required Qualifications:

The candidate should have the following minimum qualifications:

• Education: Bachelor’s degree holder in business administration, law, economy, engineering or similar
• Experience: have 3 years’ experience in similar positions
• Management Skills: have high level of communications and marketing, time management, reports writing, follow-up, building relationships, presentation, meetings management.
• Personal Skills: Pro-active, task oriented, hardworking and teamwork.
• IT Skills: familiar with the following software and applications: Asana, all MS office (Word, Power Point, Excel, Outlook, Power PI).
• Knowledge: Have a good knowledge of Syrian context, familiar with humanitarian and development fields and have experience in “Early Recovery & Livelihood – ERL”, “Shelter & NFI” and “WASH” projects.
• Languages: Must be fluent in English language (preferable native speaker). Arabic and Turkish languages will increase the scoring points of the candidate.

Job Description:

The employee will be a sole responsible for all communications with the Donors and Partners and securing funds for organization’s projects. The following are the main responsibilities of this job position:

• Prepare a grants / partner’s relationships plan and donors mapping.
• Prepare “Grants Policy and Procedures”
• Search for potential donors / partners, and open / maintain a proper relationship with them.
• Attend all required meeting, such as clusters meetings, and represent the organization in those meetings properly. Respond to all communications received from clusters.
• Holding all communications with cluster’s coordination teams mainly ERL, SHNF, WASH clusters, and respond to all requested issues.
• Follow-up and coordinate with “Information Management” team in preparation of “Needs Assessments” and other information management issues.
• Writing professional proposals according to donors / partners requirements and based on the latest issued “Response Plans”, “Rapid Needs Assessments” and “Cluster Shared Reports”
• Follow up with donors/partners during the ongoing projects to meet their requirements (report, documents, plans ..etc.).
• Communicate with internal departments during the proposal development stage to collect their inputs.
• Prepare all required change requests during the project implementation in cooperation with program department and other related departments and submit them to donors/partners for approvals.
• Review all donor’s reports prepared by the programs department and submit them to the partners for approval.
• Follow up with all Internal departments to ensure donor’s compliance during the implementation.
• Support and work alongside the programs team in conducting kick-off meetings for new projects and grant periodic review meetings and grant close-out meetings.
• Support the programs in drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.