Peer to Peer Support Specialist, Financial Oversight and Risk

1. JOB PURPOSE

The role of the Peer-to-Peer support specialist, Financial Oversight and Risk is to strategically support IPPFARO teams and Member Associations (MAs) to formulate and implement sound policies and procedures in accordance with recognized best practices and IPPF membership terms and conditions, to strengthen their internal controls and accountability and to promote the efficiency of their operations, using peer to peer strategies and approaches as well as technical assistance when necessary. He/she plays a crucial role on compliance of MAs with IPPF and other donors funding conditions and policies. The role will also support peer to peer financial governance among Mas

2. KEY TASKS.

Under the general supervision of the of the Head of Strategy, Organizational Development

and Governance Department, the Peer-to-Peer Support Specialist, Financial Oversight and

Risk will be responsible for the following duties:

Risk Management

1. Support the region in the prevention, detection and management of fraud and

safeguarding matters.

1. Ensure that financial & other risks challenging the MAs performance are identified,

prioritized and appropriate action taken to support them.

1. Support and give guidance to MAs in the identification, prioritization and implementation

of risk assessment and management strategies in a timely manner using peer to peer

support.

1. Develop/review and implement strong financial controls and accounting systems and

policies as well as effective collaboration with MAs on all matters relating to the IPPF

Africa Region budget, APB, project funding, reporting and data provision.

1. Participate in any investigation under the responsibility of the Department of Strategy,

Organizational Development and Governance (SODG) and in the development and

implementation of roadmaps including debts and other institutional challenges, faced by

the MAs, as part of o risk prevention and management.

1. Build capacity of MAs Governing Bodies, SMT and relevant staff on risk management

and financial oversight using peer to peer strategies and approaches.

1. Monitor grants of MA, including the preparation of funding agreements, and release of

funds

1. Ensure Africa Region compliance to IPPF with donor project management policies, best

practices, and procedures, including the timely and complete submission of plans,

reports and other statutory requirements (Annual Program and Budget, Annual and Half

Year Reports, Audit report, etc.).

1. Review audited accounts, annual and half-year reports, annual program budget (APB)

and other Mas special financial reports including follow up on the development and

implementation action plans, when recommendations come from external auditors.

Financial Oversight

1. Lead and coordinate the development and implementation of peer-to-peer support

strategies on financial oversight, risk management and accountability, budgeting,

resource allocation and cost analysis based on principles of value for money.

1. Promote, support and facilitate peer to peer learning experience and sharing including

coaching and mentoring as part of Organizational Development (OD) and growth of MAs

on finance and risk management.

1. Ensure that MAs in the region can provide Technical Assistance on finance or risk

management of other MAs in the region and worldwide, directly or through centers of

excellence.

1. Support MA resource mobilization exercises with the External relations department of

the Africa regional office, the program and the operations’ departments , in particular for

the development of budgets for project proposals.

1. Support the identification of ARO and MAs organizational /TA needs, skills gaps and

skills available to enhance peer to peer support and support capacity building initiatives

on Operations management of MAs.

Compliance

1. Support MAs to develop and implement sound business plans.
2. Support MAs to comply with all legal, fiscal, and statutory requirements of governments,

donors, and other stakeholders of both restricted and unrestricted funding.

1. Support MAs in the development and review of their strategic and annual plans and

reports.

1. Promote and ensure a strong code of ethics and integrity within MAs project

management and programs principles and initiatives.

1. Contribute to building donor’s trust and confidence in MAs to raise adequate funding to

effectively undertake sexual and reproductive health and rights programs and project

management.

1. Support incident management resolution related to fraud
2. Support the prevention of safeguarding issues and contributes to their resolution
3. Collaborate with the Peer-to-Peer support specialist project management and programs

in developing procedures, guidelines, and tools for Mas of Africa region in alignment

with national, regional and international standards.

1. Work in close collaboration with other departments of the organization.
2. Support the accreditation review of MAs and implementation of post accreditation action

plans.

1. Support the Department of Strategy, Organizational Development and Governance to

ensure that department objectives are achieved on time.

1. Undertake any other duties that might be assigned by supervisor or other departments

of the IPPF Regional Office.

1) Competencies

PROFESSIONALISM: Knowledge on financial management and oversight, auditing, and risk

management. Demonstrates professional competence and mastery of subject matter; is

conscientious and efficient in meeting commitments, observing deadlines, and achieving

results; is motivated by professional rather than personal concerns. Takes responsibility for

incorporating gender perspectives and ensuring the equal participation of women and men in

all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits

input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places

team agenda before personal agenda; supports and acts in accordance with final group

decision, even when such decisions may not entirely reflect own position; shares credit for

team accomplishments and accepts joint responsibility for team shortcomings.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly

interprets messages from others and responds appropriately; asks questions to clarify and

exhibits interest in having two-way communication; tailors language, tone, style and format to

match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies;

identifies priority activities and assignments; adjusts priorities as required; allocates

appropriate amount of time and resources for completing work; foresees risks and allows for

contingencies when planning; monitors and adjusts plans and actions as necessary; uses time

efficiently.

2) Education

• An advanced university degree (MA/MSC) in Accounting, Finance management or related

field. • Membership of a recognized Professional Body in the related field.

3) Work Experience

At least seven years post graduate working experience. Broad experience on financial

management including auditing, risk, budgetary control, financial accounting, and project

management. At least 5 years’ experience in working in an international membership

organization or a federation.

4) Languages

English and French are the working languages of the ARO. For this post, fluency in English

and French (both oral and written) is required. Knowledge of Portuguese is an advantage.

5) Assessment

Evaluation of qualified candidates may include a desk review and/or an assessment exercise

which may be followed by competency-based interview.

6) Other Requirements

• High level of demonstrated Professional Ethics
• Integrity and Confidentiality
• Diplomatic skills
• Negotiation skills
• Flexibility
• Strong analytical skills
• Good knowledge of IT
• Experience in working in a multicultural environment
• Willing to work outside standard office hours as required
• Willing to travel internationally- about 30 days a year