Project Coordinator – Goundam – Mali

ALIMA, the international medical NGO with a human face, which puts the co-construction of projects and career paths at the heart of its model

ALIMA PRESENTATION

THE ALIMA SPIRIT: ALIMA ‘s raison d’être is to save lives and care for the most vulnerable populations, without any identity, religious or political discrimination, through actions based on proximity, innovation and alliance of organizations and individuals. We act with humanism, impartiality and respect for universal medical ethics . To gain access to patients, we are committed to acting in a neutral and independent manner.

THE VALUES and PRINCIPLES of our action set out in our CHARTER:

1. The patient first
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improve the quality of our actions
5. Trust
6. collective intelligence
7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards people guilty of acts of gender-based and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Anyone collaborating with ALIMA agrees to:

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;
• Report any violation of policies, framework documents and procedures to a superior, a referent.e

CARE – INNOVATE – TOGETHER :Since its creation in 2009, ALIMA has treated more than 6 million patients, and today deploys its operations in 12 African countries. In 2020, we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects are carried out in support of the national health authorities through 357 health structures (including 45 hospitals and 312 health centres). We work in partnership, in particular with local NGOs, whenever possible to ensure that our patients benefit from the expertise where it is, whether in their country or in the rest of the world. In addition, to improve the humanitarian response, we carry out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers. ALIMA is also conducting operations in response to the COVID-19 pandemic across all of our missions.

THE ALIMA TEAM:More than 2000 people currently work for ALIMA. The field teams, closest to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

OUR COUNTRIES OF INTERVENTION: Mali , Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania, Senegal and Sudan.

OUR PROJECT THEMES: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue), Hospitalization, Emergencies, Gender-Based Violence, mental health, …

ALIMA in MALI

ALIMA has been working in Mali since June 2011 alongside the Malian NGO AMCP – SP, with a first project in southern Mali, in the Koulikoro region, aimed at reducing the mortality of children under 5, this intervention has ended at the end of 2018. ALIMA/AMCP – SP has also been working since March 2012 in the Timbuktu region, in response to the conflict in northern Mali and the collapse of the health system in this area. After supporting the emergency department of Timbuktu hospital, which was eventually transferred to MSF-F, ALIMA/AMCP-SP supported the health districts of Goundam and Diré. Today, only Diré’s activities have been reduced to support to internally displaced populations.

Goundam’s intervention, which only concerned the southern part of the district, was agreed following the clashes between armed groups which led to numerous population movements in April and May 2014 in the north of Goundam. Support now concerns the CSREF and 26 CSCOM. ALIMA/AMCP -SP extended these activities in 2018 to the center with a support project for internally displaced persons carried out in Niono and reopened its base in Dioila for a research project relating to the introduction of the oximeter of pulse in primary health care.

Currently, ALIMA/AMCP-SP operates in 3 regions of Mali and in the capital Bamako with the implementation of 5 projects:

• Region of Timbuktu, DS of Goundam, project in the health-nutrition sector; primary health care in 25 CSComs and secondary care in the CSRéf of Goundam, with the targeted free strategy (Children <5 years old and FEFA) in the 7 CSComs in the south of the district, and completely free in the 18 CSComs of Goundam. Access to care for internally displaced persons in the 5 municipalities of the DS of Diré;
• Ségou region, Niono district, with a PHC support project for displaced populations in the 12 communes of the Niono circle, PEC for children aged 6 months to 59 months SAM in 16 district health centers, and targeted free care for children < 5 years and FEFA in 16 CSCom;
• Region of Koulikoro, health district of Dioïla, with a research project: AIRE (improvement in the diagnosis of respiratory failure in children, with the introduction of Pulse oximetry in the PCIME at the level of primary health care (at the CSCom level);
• Health region of Bamako, in the Health District of the Commune, with a research project: OptiMA Project: Optimization of the management of Acute Malnutrition (MAS and MAM). Pilot test in the health district of commune I.

LOCATION OF POSITION: Goundam – Mali

PROTECTION OF BENEFICIARIES AND MEMBERS OF THE COMMUNITY

Level 3: As part of his or her duties, the incumbent will be required to visit programs and be in contact with children and/or vulnerable adults. Therefore, a criminal record check or presentation of a certificate of good character will be required. In situations where it is not possible to provide a criminal record or a certificate of good morals and morals, a sworn statement will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

• Hierarchy:
  • He/She reports to the Head of Mission based in coordination.
• Frames:
  • He/She supervises the project management team (for example the Medical Referent, the Administration Manager, the Logistics Manager and the Nursing Manager) as well as the national teams in collaboration with its Technical Referents at the project level.
• Collaborates with
  • He · She collaborates with the coordination (medical, logistical and financial and human resources) and with the partners.

MAIN MISSION

Under the supervision of the Head of Mission, the Project Coordinator is responsible for the implementation of the country operational strategy in his area of ​​intervention, in connection with the three-year strategic plan and the mandate of ‘ALIMA.

More specifically, he/she is responsible for the implementation of the project and for contributing to the results set for the project according to the evolution of the humanitarian situation and the needs in the area of ​​intervention and on the basis of the medical objectives. -operational prefixed in collaboration with the coordination, in compliance with humanitarian principles and ALIMA’s mandate. He·She is the guarantor of the safety of his teams throughout his area of ​​intervention. He/she is responsible for supervising teams, monitoring programmatic indicators and contractual donor indicators and monitoring project expenditure – with the support of coordination, and communication with governmental and non-governmental actors in relationship with the project.

MAIN ACTIVITIES

• Act in line with ALIMA’s mandate, humanitarian principles and the principle of “do no harm / ne pas harm”.
• Respect the operational strategy defined with the other coordinators
• Collaborate with other humanitarian, international and governmental actors present in the area of ​​intervention.

Le.La CP has above all for activities:

Definition and strategic planning

• Analysis of the context (environment, actors, security, access negotiations, etc.) and humanitarian issues;
• Identification and analysis of medical and humanitarian needs in collaboration with the Medical Referent, in order to propose a relevant operational strategy in the area of ​​intervention, in line with ALIMA’s mandate, the humanitarian principles and the principle from “do no harm / ne pas harm”;
• Proposal of an operational setup and relevant planning (chronogram, budget, supply plan, etc.) according to the operational strategy defined with the other coordinators (Head of Mission, Medical Coordinator, Coordinator. Logistics Coordinator, Financial Coordinator and HR Coordinator);
• Assessment of risks and constraints, and proposal to adapt the strategy and action plan in the event of new unforeseen elements after consultation with the country coordination and the other humanitarian, international and governmental actors present in the area. ‘intervention.

Program implementation

a – Project management and monitoring

• Application of the project management tools made available to him or her by the Head of Mission;
• Control of compliance with the established timetable and the objectives set;
• Evaluation of the project’s objectives and their implementation (financial, human, logistical, etc.) through the preparation of regular synthetic and relevant reports for the coordination (SITREP);
• Monitoring of each department present on its base and monitoring of the proper implementation of activities according to the objectives set;
• Monitoring of effective communication within his team and the fluid flow of information (operational objectives, tools, timeline, context, etc.);
• Organization, animation and documentation of coordination meetings with his team, according to the frequency defined with the country coordination (weekly or daily in case of emergency intervention);
• Organization of the memory of the project by keeping a written record of its evolution.

b – Representation

• Participation in coordination meetings in its area of ​​intervention (sub-cluster, response meetings, etc.);
• Collaboration with humanitarian and medical actors to ensure proper coordination of activities and teams in the area of ​​intervention and pooling of resources;
• Communication of advocacy messages to stakeholders and/or local authorities after validation by the Head of Mission;
• Maintenance of close relations and regular exchanges with the administrative and health authorities for the proper conduct of the project (signature and compliance with MoUs, negotiation of resources allocated to activities, joint implementation of activities, etc.);
• With the support of the country coordination (Head of Mission and/or Medical Coordinator), organization of visits by technical and financial partners in its area of ​​intervention.

c – Management of material and financial resources

• Control of the budget of its base and accountability of each department to control its budget lines;
• Supervision and validation of the proper use of the means made available by ALIMA for the realization of the project, of all the orders (medical and logistical) and of the purchases of the project;
• Control of monthly monitoring of the state of expenditure and commitments of the project and participation in the analysis of financial data with the Administrative Manager at his base;
• Monitoring compliance with standards in the administrative management of the project;
• Control of the monthly monitoring of the state of the logistics of the project and participation in the analysis of the data with the RLP of the project(s) in its area of ​​intervention (monitoring of stocks, equipment, vehicle fleet, communication, etc.);
• Implementation and monitoring of the supply plan in collaboration with the RLP.

Coaching and motivating teams

• Individual monitoring of each member of the team for which he/she is directly responsible: supervision, coaching, support, advice and evaluation;
• Identification of training for its teams;
• Realization of the POPs (performance objectives plan) of the members of the team under his direct responsibility in collaboration with their Technical Referents and ensures that they guarantee the POPs for their teams;
• Carrying out the end-of-mission evaluation of the members of his team in collaboration with their Technical Referents and sharing with the Head of Mission and the administration;
• Prevention and resolution of conflicts within his team in collaboration with the administration and the tools made available to him;
• Monitoring of constraints related to safety and health are understood by all;
• Planning and leading work meetings with the team and partners: progress of projects, security, team meetings, ensures that the reports are shared with the desk and archived in the drive;
• Transmission to the teams of the information and directives given by the coordination and/or the ALIMA headquarters;
• Planning of the replacements of the personnel of his project;
• Contribution to the drafting of job profiles;
• Participation in the composition of the teams;
• Follow-up of the reception and briefing of new ALIMA expatriate arrivals;
• Definition of job profiles and performance objective plans for team members;
• Realization of the balance sheets of his team in a professional career approach;
• Facilitation of training actions with a view to developing/strengthening the skills of teams on HR and cross-cutting themes;
• Proposal and support for job changes in accordance with ALIMA policies;
• Proposal and anticipation of secondments;
• Promotion of mobility (internal and external) of staff within the framework of the policies in force;
• Identification of the skills that the members of his team must acquire to master their positions and organization of training to strengthen them;
• Organizing and leading team meetings.

Security analysis and management

• Responsible for the safety of ALIMA employees and partners on projects in its area of ​​intervention;
• Assessment of risks and threats related to the implementation of activities;
• Establishment of safety rules for its area of ​​intervention, subject to validation by the country coordination, distribution to staff and monitoring of compliance by all project teams;
• Identification and development of a network to guarantee the safety of teams and access to vulnerable populations targeted by the project. This may involve direct or indirect negotiation with armed groups and humanitarian actors (UN for example) present in the area of ​​intervention;
• Collection, centralization and analysis of information related to the security context and sharing with the Head of Mission to facilitate decision-making;
• Information of the country coordination of individual or collective behaviors in contradiction with the safety rules and if necessary, participation in the disciplinary processes;
• Informing the country coordination of any security incident or threat that may have an impact on the security of ALIMA personnel and/or property;
• Follow-up with the administrative manager of the cash security project and the update of the cash management guide;
• Monitoring compliance with and application of the ALIMA procedure in the event of a major incident.

Le.a CP also has the following activities:

Data analysis and reporting
Development of IT tools
Implementation of preventive measures against abuse of power, gender-based and sexual violence

EXPERIENCES AND SKILLS

● Prior experience in an equivalent position in an international NGO;

● Prior experience in degraded security contexts and emergency contexts;

● A medical or paramedical qualification or experience in medical project management is an asset;

● Prior experience in multicultural team management.

SKILLS

● Ability to listen and empathy;

● Easy communication;

● Capacity for context analysis, understanding of medical and humanitarian issues;

● Animation and motivation of teams;

● Ability to identify and anticipate problems and risks;

● Spirit oriented towards problem solving;

● Organization of roles and delegation of tasks within a team;

● Ability to set priorities;

● Establishment of contact networks and ability to maintain a neutral posture in the face of opposing actors in the context of the same armed conflict;

● Autonomy;

● Sense of responsibility;

● Ability to take initiative and decide;

● Good stress management;

● Flexibility;

● Mastery of IT tools (GSuite and office pack).

LANGUAGES :

● Oral and written fluency in French is essential;

● Understanding of English and a local language is an asset.

CONDITIONS

Duration and type of contract : CDD under French law for 06 months with possibility of extension

Starting date : 01/05/2022

Salary : Salary ALIMA salary grid + valuation of experience + Perdiem

ALIMA supports:

• travel expenses between the country of origin of the expatriate and the place of mission;
• accommodation costs;
• 33 days off per year;
• daily per diem;
• medical coverage from the first day of the contract to one month after the date of departure from the country of mission for the employee and his dependents;
• the break policy every 3 months (for 6 months of mission);
• evacuation for the employee.