Regional Award Management Officer, Asia

The Opportunity

The purpose of this post is to support the Award Management team in the planning, securing and managing of both development and humanitarian awards. The position involves supporting award information management and compliance with systems and processes. This is a highly collaborative role, working daily with stakeholders throughout Save the Children across the world, to facilitate a culture of strong operational and program quality.

As a key member of the Asia Operations team, you will work closely with the Head of Award Management (Asia) to ensure that the members, Country Offices and clusters (MST, Mekong) in the Asia region have strong Award Management – planning, securing and managing their funding portfolios and sub-grants effectively – in line with the SCI Quality Framework and donor requirements.

You will support and help manage with the Head of Award Management regional learning & capacity building initiatives; provide compelling data-based insights and analysis to senior leadership as needed; and be a regional ‘super user’ and community-of-practice champion for the online global Award Management System. In the event of a major humanitarian emergency, you will be will be expected to work flexibly outside the normal role profile and be able to vary working hours accordingly. You may be called upon to deploy for a humanitarian response at short notice.

Key Areas of Accountability:

1. Award Management System (AMS)

• Provide peer-leadership, face to face and live online training/orientation, and day-to-day coaching and guidance to COs as AMS system-champion for the Asia regions.
• Monitor system use and maintain awareness of strengths, weaknesses and gaps in all Country Offices in Asia.
• Contribute to the global work of the AMS Management Group- proposing, testing and de-bugging new global system developments, and communicating them clearly to users in Asia.
• Support in system roll outs and enhancements as needed (e.g. PPM Prime, Coding, Power BI

1. Management Reporting & Analysis

• Produce monthly and quarterly Key Performance Indicator (KPI) reports and relevant data reports to support trends analysis and risk identification of the Operations department
• Undertake research tasks (as directed, and on own initiative) to identify emerging or under- resourced risks and challenges in SCI award/grant management throughout Asia.
• Ensure donor budget lines in AMS are as needed for donor reporting requirements
• Ensure documents upkeep on AMS

1. Award/Grant Management.

• Support Country Offices to understand and meet institutional donor requirements, and the core requirements of the SCI Quality Framework & Essential Standards, including partnership.
• Together with the Head of Award Management, Asia, support and help manage region-led/multi-country awards, including partnership.
• Support the Regional Directors and Asia Regional Office to undertake review of donor agreements and amendments review and coordinating approvals as required.

1. Communications & Capacity Building

• Support and assist the Head of Award Management in monitoring, implementation and evaluation of capacity building approaches to measure their effectiveness.
• Write and provide regional updates and bulletins on Award Management issues.

1. Humanitarian Response

• Provide direct and/or remote support to emergency responses as required, including administrative work and effective management of humanitarian pooled funds and appeal funds, including sub-award agreements with specific COs/members (including COs transitioned into members)

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

Closing Date for Application: 27 Mar 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.