Position Title :Resources Management Officer
Duty Station :Niamey, Niger
Classification :Professional Staff, Grade P3
Type of Appointment :Special short-term graded, Nine months with possibility of extension
Estimated Start Date :As soon as possible
Closing Date :31 January 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic
Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini,
Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
The programme, supported by a small grants initiative, will be implemented in close coordination with USAID/OTI, with communities in priority areas, and with all levels of Government. The overall objective of the IOM Programme is to improve country cohesiveness through strengthened community empowerment and economic uplift.
Under the overall supervision of the Chief of Mission, guidance of the Mission Senior Resources Management Officer (SRMO), and direct supervision of the Niger Community Cohesion Initiative (NCCI), Programme Manager/Chief of Party (CoP/PM), the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the programme and provide on-going support to the sub-offices.
Core Functions / Responsibilities:
- Assist the CoP/PM in the management of administrative, human resources, financial, and budgetary aspects of the programme, in close coordination with the Mission SRMO.
- Monitor the financial status of the programme’s project activities and regularly report on it to
the Programme Manager, the donor, and other stakeholders. Evaluate regular financial reports and act to resolve anomalies. In coordination with the Mission SRMO, advise the CoP/PM and the CoM on unusual trends.
- Prepare/revise budgets and PRISM project structures for the project. Analyse variances between budgeted and actual expenditures and review and consolidate budgets and narrative reports for the programme prior to submission to donors and other stakeholders. Work with Programme Manager in the preparation and modification of budgets, when applicable.
- Assist in monitoring and overseeing the financial management for all programme activities including the oversight of financial expenditures and accountability. Oversee the preparation of monthly accounting statements and supporting document for dispatch to the Regional Office. Supervise the preparation of funding requests and ensure that all supporting documentation for mission payment requests is in order.
- Ensure the preparation of donor interim and quarterly financial reports and pipelines in accordance with IOM regulations and established procedures, in close coordination with the Mission SRMO.
- Oversee and supervise the smooth functioning of the programme’s support staff, including, compliance with IOM general instructions in the areas of administration, finance, logistics/procurement, HR and security; verification and certification of service providers’, vendors’, contractors’ and grantees’ invoices and progress certificates, and financial reports. Ensure that the programme’s purchases and sub-grants are recorded in PRISM in a timely manner.
- Review agreements and contracts with various service providers, suppliers, contractors, grantees, and partners, in coordination with the Mission SRMO, Global Procurement & Supply chain Unit (GPSU), and IOM’s Legal Department.
- Assist the Programme Manager in managing the human resources function and implement and make recommendations on recruitment, retention, SES implementation, promotion, and separation of local programme staff in accordance with HR regulations, rules, policies and procedures and help to resolve difficult or sensitive cases.
- Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. Train programme staff on IOM’s administrative and HR policies and procedures.
- Coordinate with the Grants Manager and with Mission SRMO on the reconciliation exercise of all grants expenditure between the Database and PRISM monthly. Track possible discrepancies and undertake the required corrections in PRISM to facilitate the reconciliation of the expenditures.
- Closely collaborate with Mission SRMO colleague(s) to ensure seamless coverage of the resources management function, both for the general office functions as well as for the programme.
- Perform such other duties as may be assigned.
Activity Level Analysis & Learning
• Review knowledge and evidence generated through the Activity Cycle to identify learning for application to ongoing activity development.
• Support and facilitate processes that enable the programme team to make more explicit their learning and knowledge generated through activity implementation and activity evaluation.
• As a member of the SSI team and when time allows, provide feedback on concepts and active ideas under development.
• In consultation and coordination with the M&E Manager, provide feedback and suggestions to better capture learning through Activity FERs.
External Reporting (See discussion of key considerations)
• Contribute to regular and ad hoc reporting as requested by the Programme Manager/CoP.
Key Relationships and Collaboration
To be effective the PLS, an advisor and manager of processes (rather than people), will need to establish and maintain collaborative relationships with key members of the SSI team:
• Collaborate closely with the M&E Manager, to ensure the Learning Agenda and programme
M&E plan are complementary and sufficient to support SSIs learning needs.
• Collaborate closely with the OTI DCR/STA with responsibility for the Programme Monitoring, Evaluation and Learning portfolio.
• Collaborate closely with SSI and OTI staff managing the programme’s Research and Analysis efforts, to ensure data, knowledge and information collected through those activities is aligned with the Programme’s learning needs and is available in timely and accessible formats to inform programme decisions.
• Establish and maintain collaborative, peer relationships with all members of the SSI programme team to enable and allow the PLS to serve in a peer-advisory capacity on learning matters.
Use of Programme Systems and Procedures
• Secure and maintain an understanding of and facility with the OTI Web-based Data Base
• Understand the capacity of OTI’s Data Analysis Team (DAT) to request resources and support as needed to advance programme learning.
• Develop an understanding of OTI’s approach to Programme Performance Management, inclusive of Activity & Programme Monitoring, Evaluation and Learning, formal PPM processes and Pause/Reflect-Learning Processes.
Knowledge, Skills & Competencies
• Secure and maintain firm grasp and understanding of the SSI strategy, goals and objectives and Regional Engagement Plans; develop an understanding of how programme learning is essential to both iterative programme/strategy design and handover/close-out.
• Secure and maintain firm grasp and understanding of political and security context in Somalia, in particular areas relevant to the SSI Programme.
• Facilitation skills and experience are essential. In particular, a successful candidate will be able to facilitate learning processes among a team of peers towards surfacing, capturing and applying learning to on-going programming.
• Familiarity and comfort with full range of evidence and knowledge: a successful candidate will be familiar and comfortable with not only empirical evidence but also contextual evidence, theoretical and tacit knowledge. In particular, a successful candidate will be able to assess what types of evidence and knowledge are most relevant and feasible towards answering a specific learning question and be flexible enough to adapt when/where the ideal or best-case resources and assets are not available.
• Learning orientation: a successful applicant will have demonstrated learning orientation, including but not limited to a growth mindset, curiosity and ability to inspire and foster others to learn by example and influence rather than formal authority.
Required Qualifications and Experience:
• Master’s degree in Finance, Accounting, Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
• Five years’ progressive experience in financial management, accounting and budgeting;
• Three years’ experience with internal control assessment, internal audit and or external audit;
• Knowledge of IOM’s regulations, policies and procedures;
• Experience with international institutions knowledge of IPSAS and SAP highly desirable;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage.
Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.
•Inclusion and respect for diversity:respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
•Integrity and transparency:maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
•Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies– behavioural indicators level 2
•Teamwork:develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
•Delivering results:produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
•Managing and sharing knowledge:continuously seeks to learn, share knowledge and innovate.
•Accountability:takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
•Communication:encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies– behavioural indicators level 2
•Leadership:provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
•Empowering others & building trust:creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
•Strategic thinking and vision:works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 31 January 2019 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
From 18.01.2019 to 31.01.2019
Requisition: SVN 2019/26 (P) – Resources Management Officer (P3) – Niamey, Niger (55794392) Released
Posting: Posting NC55794393 (55794393) Released